DIANA HERNÁNDEZ LOBAINA
Miami,USA
Summary
Detail-oriented administrative professional providing high-level support to leadership through timely follow-up on directives and report preparation. Conducted research and data analysis to drive informed decision-making while maintaining organized records. Ensured project completion by prioritizing urgent tasks and adhering to deadlines, supporting the Assistant Director and executives in advancing organizational goals.
Overview
16
16
years of professional experience
1
1
Certification
Work History
COCC Compliance Coordinator
COCC Clerk of the Board and Procurement Department
Miami, FL
04.2026 - Current
- Collaborated with internal teams to develop compliance strategies that aligned with regulatory requirements, enhancing organizational adherence.
- Assisted in preparing documentation for regulatory submissions.
- Facilitated cross-functional collaboration to support project execution and meet deadlines. with contract officers, technical teams, and stakeholders to support initiatives and ensure timely execution of directives.
- Executed timely follow-through on directives, deadlines, and action items to maintain compliance and operational efficiency.
- Secured public records and critical data through proactive outreach to county officials, enhancing access to essential information.
- Acted as liaison between internal stakeholders and county agencies nationwide, enhancing intergovernmental partnerships.
- Developed comprehensive reports highlighting key findings and relevant information to support the Assistant Director’s purchasing decisions.
- Provide high-level administrative and operational support to executive leadership, ensuring alignment with organizational priorities and procurement objectives.
- Handle sensitive and confidential information with discretion while exercising independent judgment in decision-making processes.
Courts Contracts & Procurement Specialist (Temporary Role)
Clerk of the Court & Comptroller
Miami, USA
04.2025 - 04.2026
- Acted as procurement professional to acquire goods and services on behalf of the Clerk of the Court and Comptroller (COCC).
- Draft and develop scope of services for Invitations to Bid and Vendor Bench documents: coordinate internal requirements, draft technical specifications, and manage competitive solicitation processes.
- Coordinate cross-functional efforts with contract officers, technical teams, and stakeholders to support initiatives and ensure timely execution of directives.
- Conducted market research and data analysis to inform procurement decisions and assess vendor capabilities, leading to actionable recommendations for process and cost improvements.
- Review and quality control vendors' submitted procurement documentation, including affidavits, to ensure accuracy, completeness, Clerk policy compliance, and State of Florida statutory compliance.
- Reviewed and analyzed invoices for accuracy and resolved discrepancies, enhancing financial accountability and streamlining reporting processes.
- Reconcile invoice line items against contractual requirements to resolve outstanding invoice payment delays, ensuring fiscal accuracy and proper financial controls.
- Prepared and presented compliance and due diligence reports to support decision-making, including recommendations for procurement strategies and bid waivers.
- Provide high-level administrative and operational support to executive leadership, ensuring alignment with organizational priorities and procurement objectives.
- Handle sensitive and confidential information with discretion while exercising independent judgment in decision-making processes.
Commission Reporter
Miami-Dade County Clerk of the Board
Miami, USA
04.2017 - 04.2025
- Prepared official minutes and reports to document proceedings and support leadership decisions, ensuring compliance with public record requirements.
- Attended and recorded minutes for Miami-Dade County Board of County Commission (BCC) and Committee meetings, capturing discussions, resolutions, directives, votes, and other relevant matters.
- Attended County Board Sunshine Meetings across various community locations, summarizing key discussions and decisions in comprehensive reports to inform stakeholders.
- Monitored Board directives through internal systems to ensure accountability and facilitate timely completion of actions.
- Recorded directives in electronic system to ensure accurate tracking of Board actions.
- Managed and coordinated Outlook calendars, meetings, and official Board proceedings, ensuring accurate scheduling and timely execution, and generated reports for the office's Master Log database.
- Facilitated communication with County leadership and departments to promote effective collaboration and streamline information sharing.
- Enhanced Master Log tracking system to improve visibility and workflow for departmental projects and initiatives, ensuring better project management.
- Participated in Sunshine meetings and community meetings, providing clerical assistance to the Board.
- Established and maintained effective working relationships with County officials, coworkers, and the public.
Administrative Officer
R&L Partners LLC
Miami, USA
05.2012 - 11.2014
- Coordinated office supplies inventory and daily administrative operations to maintain smooth office functionality.
- Maintained accurate records and accounting spreadsheets, organized filing systems to enable quick document access.
- Assisted customers with complaint resolution, answered phones, performed data entry, and supported clients to enhance service experience.
Sales Associate
Publix Super Markets, Inc.
Miami, USA
01.2010 - 05.2012
- Delivered customer service, addressed inquiries, resolved concerns, and ensured compliance with company policies, resulting in improved customer satisfaction during transactions.
- Assisted customers in locating products, providing answers to inquiries and product recommendations.
- Resolved customer complaints promptly and professionally.
- Processed transactions efficiently at checkout registers.
- Executed promotional strategies that increased product visibility and engaged customers.
- Collaborated with team members to enhance customer service.
- Collaborated with shift management to address operational challenges and support business objectives, enhancing overall store performance.
- Conducted inventory counts to ensure product availability.
Education
Bachelor of Arts - Criminal Justice
Florida International University
Miami05-2016
Associate of Arts - Criminal Justice
Brown Mackie College
Miami12-2012
Bachelor of Science - Accounting
Frank Pais Economy Institute
Havana, Cuba02-2004
Skills
- Contract Administration & Compliance
- Regulatory compliance
- Solicitation support
- Bid Waiver Support
- Price Negotiation Support
- Procurement Documentation Archival
- Invoice Reconciling
- Market research
- Tracking systems
- Data analysis
- Process improvement
- Cross-functional coordination
- Executive Support
- Calendar Management
- Stakeholder relations
- NASPO Procurement U Coursework
- Regulatory documentation
- Stakeholder engagement
- Project coordination
- Effective communication
- Problem solving
- Attention to detail
- Team leadership
- Communication skills
- Administrative skills
- Operations oversight
- Leadership/communication skills
- Trilingual
Certification
- Miami-Dade Certified Procurement Professional (MDC-CPP), Miami-Dade County Procurement Academy, 10/01/25
- Certificate of Specialization in Leadership and Management, Harvard Business School, 10/01/23
Community Service
- Volunteer, Miami Rescue Mission via Granada Presbyterian Church, Miami, FL, Present
- Worship Team Member / Vocalist, Granada Presbyterian Church, Miami, FL, Present
Languages
English
Full Professional
Spanish
Native/ Bilingual
Portuguese
Professional
Impact Highlights
Performed market research and collaborated directly with the vendor to validate renewal pricing, securing a below-budget contract of $34,512.50 versus a projected $39,482, supporting cost containment and procurement efficiency for Leadtools Barcode Imaging licenses critical to COCC operations for the upcoming year.
Timeline
COCC Compliance Coordinator
COCC Clerk of the Board and Procurement Department
04.2026 - Current
Courts Contracts & Procurement Specialist (Temporary Role)
Clerk of the Court & Comptroller
04.2025 - 04.2026
Commission Reporter
Miami-Dade County Clerk of the Board
04.2017 - 04.2025
Administrative Officer
R&L Partners LLC
05.2012 - 11.2014
Sales Associate
Publix Super Markets, Inc.
01.2010 - 05.2012
Bachelor of Arts - Criminal Justice
Florida International University
Associate of Arts - Criminal Justice
Brown Mackie College
Bachelor of Science - Accounting
Frank Pais Economy Institute