PeopleSoft Oracle HR Modules
Diane Isabele Maling
Pomona,CA
Summary
Dedicated team lead adept in overseeing Payroll and HRIS functions. Skilled at training and mentoring team members to efficient and accurate payroll processing and keeping operations compliant with regulations. Ready to bring 7+ years of progressive experience to an elevated leadership function.
Overview
16
16
years of professional experience
Work History
Payroll and HRIS Analyst (Payroll Lead)
California State University, San Bernardino
11.2019 - Current
- Serve as Subject Matter Expert (SME) and Functional Lead in administration of Time and Labor Absent Management and Workforce Administration modules in PeopleSoft, and Common Human Resource System Project (CHRS)
- Assist with reviewing and testing HCM PeopleSoft releases and upgrades in relation to Time and Labor and Absence Management and Workforce Administration before changes are moved into production
- Maintain business process guidelines for Time and Labor and Absence Management and Workforce Administration that provides the campus community with proper training documentation
- Conduct regular audits to insure information in PeopleSoft and PIMS systems are accurate and in compliance in preparation for the implementation of CHRS (education, gender, birthdates, etc)
- Execute all Time and Labor and Absence Management functions for the campus including establishment of Pay and Absence Management Calendars, maintenance of Time Reporter Codes, finalization of monthly Absence Management Calendars
- Serve as lead over Payroll Technicians and PeopleSoft processors of personal and employment data in HCM PeopleSoft and Personnel Information Management Systems (PIMS)
- Manages daily training and provides direction and/or assistance to the payroll team with all of the payroll processes and procedures to ensure data integrity
- Conducts the Payroll presentation for New Employee Orientation
- Performs as the Subject Matter Expert (SME) and functional lead in the administration of the Workforce Administration Module and is in-charge overall of the entry and maintenance of employment information for staff
- Works closely with the Office of Faculty Affairs and Development in processing appointments and employment information for faculty in the Workforce Administration module
- Processes, Documents and Analyzes all pay and transactions (appointment, special payments, leaves and disability, worker's compensation, promotions, classification and pay adjustments, separations) for all categories of campus employees (full-time, part-time, intermittent staff and faculty, MPPs, special consultants and students) in line with the FLSA guidelines and collective bargaining agreements
- Provide customer services by responding to inquiries from employees, departments and other organizations that relate to the department's functions
- Provide general explanations regarding various employee benefits including CalPERS eligibility, vacation and sick leave accrual, social security and Medicare taxes, pay periods and holidays
- Assist with unemployment benefit audits and data requests, employment verification and other inquiries related to pay and employment.
- Assisted in change management initiatives related to HRIS enhancements, facilitating a smooth adoption process for users.
Payroll Technician II/ PeopleSoft Workforce Admin Technician
Cal Poly Pomona University
05.2016 - 11.2019
- Initiates the processes, manages and maintains the information of all categories of campus employees (full-time, part-time, intermittent staff and faculty, MPPs, special consultants and students) contained in the PeopleSoft Application and ensuring its adherence to the policies and standards required by the Personnel Information Management Systems (PIMS) application from the State Controller's Office (SCO)
- Proficient in processing moderate to complex transactions in both PeopleSoft and PIMS application
- Experienced in administering various audits and reports for the campus PeopleSoft Application to uphold the integrity of the information contained in the campus database
- Highly Knowledgeable in Academic Employment guidelines and works closely with Faculty Affairs and academic department coordinators in processing multiple types of faculty employment
- Proficient in handling different payroll assignments and practices especially in a unionized environment
- Analyzes and reconciles all payroll transactions to generate pay for all categories of employees (faculty, staff, hourly, MPPs, rehired annuitants) for Cal Poly Pomona's College of Engineering and the President's Office
- Trained to analyze and reconcile Positive Pay processing for R08 employees, including calculation of blended overtime, intercampus overtime, shift differential, different types of Stipend Pay and Holiday Pay
- Knowledgeable in utilizing both the Absence Management and Time and Labor Module of the PeopleSoft Application
- Manages the reconciliation of the Payroll Team's Monthly Accounts Receivable Report.
Senior Accounts Manager
Monem Corporation
03.2008 - 07.2014
- Maintains the accounting records of 42 properties owned by different limited liability companies
- Prepares marketing portfolios for the perusal of banks and potential real estate investors
- Manages all accounts receivables, to: Assure the timely and accurate collection of rents from over 400 apartment units
- Ensure that collected receivables from rents, laundry, investments and refunds are credited accurately in the accounts of the company
- Oversee the necessary procedures required for the collection of delinquent receivables and the implementation of legal and contractual sanctions on the same
- Manages accounts payable records to: Verify the veracity of all invoices and check preparation requests prior to approval
- Encode all invoices (100-200 per week) in the accounting system and coordinates the corresponding checks release
- Ensure that vendor database, statements and ledgers are properly managed
- Processes employee payroll and manages attendance and absences
- Audits periodic (monthly and quarterly) financial and operating statements for the perusal of property owners and investors
- Processes tax-related documents, business permits and required business licenses
- Manages the personal accounts of selected investors.
Education
Bachelor of Arts in Broadcast Communication -
University of The Philippines - Diliman
Philippines 04.2007
Skills
- Payroll Administration
- HRIS Expertise in various PeopleSoft HR modules
- Human Resource Management
- Workflow Optimization
- Microsoft Office Suite
- Team Leadership
Skill Highlights
Typing Speed: 45 wpm, Knowledgeable with the California State Universities' human resources, payroll and benefit administration rules and regulations, Conversant in the various Bargaining Units employed by the CSU and their policies and regulations, Highly Skilled in navigating the PeopleSoft Application and numerous modules that are employed by the CSU, Proficient in utilizing the Personnel/Payroll Information Management System of the State Controller's Office, Experienced in accounting and property management software such as Quickbooks and Yardi Genesis, Literate in Microsoft Office Suite applications, Knowledgeable in Basic Adobe Photoshop and Adobe Premiere software., Educated in California and Los Angeles Real Estate/Housing Laws, Proficient in English oral and written communication, Good in multi-tasking and time management, Ability to adapt easily in any environment and changes, Skilled in performing research for information to aid in problem-solving and process management, Ability to record and preserve documentation of business processes for retention and training purposes
References
May be provided upon request
Software
Microsoft Office Suite
Adobe Suite
SCO Personnel/Payroll Information Management System
Quickbooks
Affiliations
- Board Member, Asian Faculty Staff and Student Association
Timeline
Payroll and HRIS Analyst (Payroll Lead)
California State University, San Bernardino
11.2019 - Current
Payroll Technician II/ PeopleSoft Workforce Admin Technician
Cal Poly Pomona University
05.2016 - 11.2019
Senior Accounts Manager
Monem Corporation
03.2008 - 07.2014
Bachelor of Arts in Broadcast Communication -
University of The Philippines - Diliman
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