Summary
Overview
Work History
Education
Skills
Timeline
OfficeManager

Daniel McDonald

Payroll Manager
Beaverton,OR

Summary

Highly skilled payroll professional with comprehensive understanding of payroll systems and compliance regulations. Proven ability to streamline processes, ensure accuracy, and adapt to evolving needs. Strong focus on team collaboration and driving results through effective communication and problem-solving. Known for reliability and consistently delivering high-quality outcomes in fast-paced environments.

Overview

15
15
years of professional experience

Work History

Payroll and Benefits Manager

Tarr Acquisitions LLC
02.2024 - Current
  • Process Bi-weekly payroll for OR, WA, CA and AZ – ensure all data files and schedules are complete, balanced, and well documented prior to transmission
  • Review timecards for accurate timekeeping, documentation and compliance to company policy and wage and hour laws
  • Process employee change notices in system for existing employees, new hires and terminations with proper documentation and audit trail
  • Submit payroll deductions and remittances timely to retirement and other benefit third party plans.
  • Review and monitor tax reporting and payments per pay period
  • Setup, maintain and reconcile company provided PTO accruals, vacation and sick time after every payroll
  • Create payroll related journal entries for posting into accounting system
  • Coordinate timing with Manager and HR for termination processing
  • System Administrator for the Time & Attendance, Payroll, Retirement Services and HRIS System
  • Calculate sales commissions/bonuses monthly
  • Prepare reconciliations for G/L payroll related accounts for payroll accruals, taxes, and benefit liabilities
  • Reconcile quarterly filings done by 3rd party payroll provider and maintain the library of records for payroll tax compliance
  • Prepare census government or agency required reports and surveys on a timely basis
  • Provide routine and adhoc reporting requests, such as EE Rosters, EE’s by department, headcount activity. Actual to budget variances and all other metrics and KPI’s requested by management
  • Participate in preparing and reviewing annual labor and related employee expense budgets
  • Job Responsibilities

Payroll Administrator and Benefits Administrator

Johnstone Supply NW
10.2022 - 08.2023
  • Manage the payroll processing for employees in Washington, Oregon, and California
  • Collaborate with the HR department to ensure accurate employee data, including new hires, terminations, salary adjustments, and benefit deductions.
  • Completing monthly journal entries and reconciliations for all payroll and benefits transactions
  • Finalized year-end payroll to capture miscellaneous adjustments and clean up including fringe benefits for company owners that should be included on the W2 copies to employees
  • Reconciled all quarterly filings by proactively utilizing Excel to sum tax totals for each jurisdiction after each payroll is submitted.
  • Managed the 401k and workers comp audit annually
  • Reconciled 401k after each payroll to be sure all eligible wages were calculated correctly
  • Reconciled PTO after every payroll to be sure employee balances were accurate and all anniversary replenishments were calculating properly
  • Managed benefits open enrollment by communicating and coaching employees on how to enroll and what benefit options we offer.
  • Uploaded and reconciled all benefit elections and changes into Paylocity
  • Train employees on how to use Paylocity self-service portal, and Time and Attendance system.
  • Built an attendance point system for tracking and recording employee behavior for those who struggle with punctuality and absences.
  • Created reports in Paylocity for Owners, VP’s and HR which enabled leadership to use timely data to make financial decisions.
  • Job Responsibilities

Payroll Administrator IV

Viewpoint, Inc. a Trimble Co.
05.2018 - 02.2022
  • Manage the Payroll Department by processing high volume payroll for 700+ employees in over 30 states and Canada, a publicly traded company
  • Managing payroll tax accounts for each state and local jurisdictions by registering and filing in an accurate and timely manner by working with the tax agencies and setting up accounts in ADP Smart Compliance
  • Reconciling quarterly tax filings that are filed by ADP and processing quarterly filings that ADP does not handle in an accurate and timely manner
  • Stay current on payroll changes both internal and external as well as software updates by working closely with ADP Workforce Now, reading payroll periodicals, and collaborating with internal decision makers
  • Reconcile payroll reports for each payroll to be sure things are in order for W-2’s, T4s and RTL1 processing
  • Manage Year end tasks in preparation for W-2’s such as populating employer insurance expense and employee moving expenses while making sure all boxes on the W-2’s are accurate and complete
  • Coordinates the day-to-day payroll functions by being the system admin for federal, state and local tax regulations as well as wage and hour laws, also managed by communicating and training employees and final approval during payroll audits
  • Manage Payroll Staff by mentoring and challenging them to take on new payroll tasks
  • Process and create ADP reports for management and auditors to help with business analysis, and audit review
  • Complete month end journal entries for all payrolls and payroll bank transactions using NetSuite
  • Complete monthly reconciliations for payroll accounts in the GL and bank reconciliation
  • Precise and clear parameters established to maintain an audit trail in SOX environment, audited twice a year by in-house auditors and Ernst and Young
  • Maintain complete and accurate policy and procedure documentation by creating system screenshots and write-ups of precise steps for procedures and policies
  • Manage time and attendance and other information flow from Workday to ADP Workforce Now
  • Proper processing of garnishments and child support orders
  • Job Responsibilities

Payroll Manager

Linfield College
04.2017 - 12.2017
  • Process ADP Payroll for 500 employees and over 1,000 student workers
  • Mentored and managed payroll staff by working closely with them on day to day processes and procedures including compliance on federal, state and local payroll laws and regulations
  • Completed month end journal entries for all payrolls assuring the correct departments are being billed for labor and benefit expense
  • Process hundreds of extra compensation requests on a monthly basis including stipends, and bonuses
  • Final approval for HR concerning employee new hire file and the accuracy of data entered in to the HR/Payroll System.
  • Admin for ADP Pay Force and Time Saver software providing customer service for employees with system issues
  • Reconciling quarterly tax filings that are filed by ADP and processing quarterly filings that ADP does not handle in an accurate and timely manner
  • Job Responsibilities

Payroll Coordinator

Collins Companies
03.2014 - 04.2017
  • Solely Responsible for the Payroll Department, quarterly tax filings, yearend reporting including in house processing of W-2’s
  • Process multi-state payrolls for 750 employees
  • Made sure to follow Union contracts concerning compensation schedules
  • Solely responsible for filling all quarterly payroll taxes for multiple states
  • Reconcile monthly payroll accounts in preparation for monthly close
  • Process liens, garnishments and levies and diplomatically communicated the news to the employee affected
  • Responsible for all payroll journal entries on a monthly basis
  • Manage the UltiPro payroll system by studying the flow of data and documenting flowcharts of the payroll system
  • Manage and train HR staff in collecting weekly payroll data from various Geographical locations
  • Constantly improving current processes to mainstream payroll duties and reporting
  • Job Responsibilities

Payroll Specialist

University of Western States
03.2013 - 03.2014
  • Solely responsible for the Payroll Department, new business setup in each state, year-end reporting including in house processing of W-2’s
  • Processed Monthly Payrolls for both Union and Nonunion Employees
  • Streamlined payroll processes for launch of UltiPro database
  • Mapped payroll accounts to GL in an environment that provides hundreds of special pays each month to various school budget accounts
  • Excel mapping of payroll imports
  • Implemented controls for payroll accuracies concerning union contracts
  • Managed multi-state payroll by meeting each states payroll tax requirements
  • Managed unemployment Insurance and state income tax registration processing in a rapidly growing multi-state business environment due to online courses
  • Job Responsibilities

Staff Accountant

EID Passport, Inc.
02.2010 - 10.2012
  • Solely responsible for Managing the payroll process from beginning to end on biweekly basis assuring timecard and salary accuracies
  • Managed Accounts Payable and Accounts Receivable
  • Responsible for the monthly financial statement close
  • Reconciled month-end close to the balance sheet to assure no variances before submitting financials to the controller
  • Reviewed and interpreted financial results with Controller
  • Built and maintained all accounting schedules such as fixed assets, deferred revenue, depreciation, and accrued expenses, used Excel to accomplish this
  • Reconciled bank and credit card accounts
  • Processed expense reports for reimbursement
  • Filed property taxes for over 30 counties and jurisdictions.
  • Kept company current on business licenses and reporting across the US and abroad
  • Teamed with controller and program manager to implement a new ERP system for accounting and purchasing
  • Job Responsibilities

Education

Bachelor of Science - Accounting

University of Oregon
Eugene, OR

Skills

  • Payroll auditing
  • Regulatory compliance
  • Tax compliance
  • Multi-state payroll
  • Payroll processing
  • Year-end processing
  • Accounting principles
  • Internal controls
  • Payroll tax filings
  • Recordkeeping requirements
  • Report writing
  • Garnishment processing

Timeline

Payroll and Benefits Manager

Tarr Acquisitions LLC
02.2024 - Current

Payroll Administrator and Benefits Administrator

Johnstone Supply NW
10.2022 - 08.2023

Payroll Administrator IV

Viewpoint, Inc. a Trimble Co.
05.2018 - 02.2022

Payroll Manager

Linfield College
04.2017 - 12.2017

Payroll Coordinator

Collins Companies
03.2014 - 04.2017

Payroll Specialist

University of Western States
03.2013 - 03.2014

Staff Accountant

EID Passport, Inc.
02.2010 - 10.2012

Bachelor of Science - Accounting

University of Oregon

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