Donald W. Grolling
Syracuse
Summary
Over 40 years of experience in construction and facilities management, excelling as an operations manager, facilities director, and project manager. Proven track record of successfully managing multi-million dollar projects from inception to completion. Strong leadership and organizational skills have consistently driven project success and exceeded expectations. Recognized for dedication, loyalty, and a robust work ethic in all professional endeavors.
Overview
22
22
years of professional experience
Work History
Facility Manager and Coordinator and Regional Facility Manager
Conifer Realty LLC
Rochester
07.2023 - 10.2025
- Implemented a new master database for tracking inspections, building systems, etc.
- Monitored unit turns with team members and provided guidance to ensure timely completion.
- Revised moisture procedures for inspections, reporting, tenant communication, and repairs
- Planned capital improvement and grant projects, overseeing budgeting and drafting specifications
- Project review with architects and engineers for development and capital improvement projects
- Attend project meetings for new construction projects, along with quality assurance inspections
- Review of drawings and specifications for construction projects
- Budgeting and forecasting for maintenance of properties
- Review of contracts, proposals, submittal packages, contractor qualifications and close-outs
- Review code violations and work with local authorities having jurisdiction to close them out
- Established and implemented preventive maintenance programs, negotiating contracts to ensure compliance and efficiency
- Set up and implement bulk purchasing of supplies and service contracts
- Coordination of projects for scheduling and performing quality assurance inspections
- Project review to ensure budgets are in line and work is being done to contract specifications
- Performed building inspections to ensure they will meet NSPIRE and REAC Standards
- NSPIRE and REAC Inspection follow up, along with completing submissions for appeals
- Use of YARDI, MS Work, MS Excel and PowerPoint Software
Facilities Manager
Christopher Community Inc.
Syracuse
01.2018 - 07.2023
- Capital improvement and grant projects planning with budgeting and writing specifications
- Project review with architects and engineers for development and capital improvement projects
- Project review to ensure budgets are in line and work is being done to contract specifications
- Attend project meetings for new construction projects, along with quality assurance inspections
- Coordinated project scheduling and conducted quality assurance inspections
- Review of drawings and specifications for construction projects
- Reviewing of contracts, proposals, submittal packages, contractor qualifications and close-outs
- Established and implemented preventive maintenance programs, overseeing contract negotiations
- Review code violations and work with local authorities having jurisdiction to close them out
- Reviewed and implemented cost-saving initiatives for properties, including weatherization and LED upgrades
- Set up and implemented bulk purchasing of supplies and service contracts
- Review and process payment applications and invoices
- Planned and procured PPE and supplies for COVID.
- Performed building inspections to ensure they will meet NSPIRE and REAC Standards
- NSPIRE and REAC Inspection follow up, along with completing submissions for appeals
- Use of One Site, MS Work, MS Excel and Power Point Software
Operations Manager - Facilities Director - Project Manager
COR Development Company, LLC
Fayetteville
08.2012 - 01.2018
- Developed project plans with budgets and specifications for new projects
- Capital improvement planning with budgeting and writing specifications
- Project review with architects and engineers for development and capital improvement projects
- Review of drawings and specifications for construction projects
- Management of commercial construction projects from site work to completion
- Implementing new warranty system and management for new apartment developments
- Implementing standard operating procedures and protocols for new apartment developments
- Reviewing of contracts, proposals, submittal packages, contractor qualifications and close out packages
- Procured materials, supplies, and equipment, ensuring alignment with project requirements
- Coordinated project schedules and conducted quality assurance inspections.
- Project review to ensure budgets are in line and work is being done to contract specifications
- Supervised field operations, managing employees and sub-contractors for project execution
Facilities Assistant Manager
Christopher Community Inc.
Syracuse
01.2011 - 08.2012
- Managed budgeting and forecasting for property maintenance, ensuring financial resources aligned with operational needs
- Capital improvement planning with budgeting and writing specifications
- Project review with architects and engineers for development and capital improvement projects
- Coordinated project scheduling and conducted quality assurance inspections to uphold standards and compliance
- Reviewed projects to confirm budget adherence and compliance with contract specifications
- Reviewing of contracts, proposals, submittal packages, contractor qualifications and close-outs
- Performed building inspections to ensure they will meet REAC Standards
- REAC Inspection follow up, along with completing submissions for appeals
- Planned and budgeted grant projects
- Procured materials, supplies, and equipment for projects
- Field supervision of employees and sub-contractors
Superintendent - Project Manager
Actus Lend Lease
Fort Drum
10.2007 - 11.2010
- Managed construction of housing and commercial buildings from site preparation to completion, ensuring project timelines and quality standards
- Delivered 262 new homes to government with zero punch list items, demonstrating commitment to quality and client satisfaction
- Led and supervised employees and subcontractors in daily operations to ensure project completion.
- Coordinated and scheduled work phases to optimize workflow and resource allocation
- Coordination of safety inspections and training to maintain a safe work environment
- Implemented and managed warranty repairs for new homes with Mountain Community Homes
- Procured materials and supplies while managing arrangements for national accounts to streamline operations.
- Review of specifications, contracts, submittal packages and close-out packages
Project Manager
Dunford Painting Company
Syracuse
02.2004 - 10.2007
- Coordinated and scheduled work and material procurement to align resources with project timelines
- Submitted proposals, submittal packages, close-out packages, and payment applications to ensure project funding and compliance
- Supervised field employees and conducted inspections for quality control to maintain project standards
- Implemented and maintained safety training program for company for OSHA Regulations
- Estimating painting projects from drawings and specifications
Education
Business Management -
Cayuga Community College
Auburn, NY01-1983
High School Diploma -
Auburn High School
Auburn, NY01-1981
Skills
- Leadership and supervision
- Building inspections
- Budgeting and forecasting
- Preventive maintenance
- Capital improvement planning
- Facility management
- Vendor management
- Contract negotiation
- Quality management
- Critical thinking
- Crisis management
- Planning and scheduling
- Cost reduction strategies
- Asset management
- Financial management
- Strategic planning
- Task management
- System inspections
- Effective communication
- Blueprint reading
- Environmental compliance
- Inventory procurement
- Maintenance management
- Risk assessment
- Team coordination
- Property management
- Compliance management
- Code compliance
- Task prioritization
- Project management
- Resource allocation
- Health and safety protocols
Training
- Fair Housing
- Violence Against Women
- Sexual Harassment
- Reasonable Accommodations
- REAC - NSPIRE
- Six Sigma Qualtec Team Leader
- Mold & Moisture Prevention
- Mold-Asbestos-Lead Paint Mitigation
- NYS DEC Erosion & Sediment Control
- General Environmental Awareness
- OSHA 10-hour
- First Aid - CPR - AED
- Elderly & Child Abuse
- Excavation & Confined Space
- Fall Protection
- Scaffolds/Ladders/Stairway Safety
- Incident Injury Free Skills Safety
- Performance Management
- Fire Prevention Safety
- Pre-Task Planning
References
Available upon request
Timeline
Facility Manager and Coordinator and Regional Facility Manager
Conifer Realty LLC
07.2023 - 10.2025
Facilities Manager
Christopher Community Inc.
01.2018 - 07.2023
Operations Manager - Facilities Director - Project Manager
COR Development Company, LLC
08.2012 - 01.2018
Facilities Assistant Manager
Christopher Community Inc.
01.2011 - 08.2012
Superintendent - Project Manager
Actus Lend Lease
10.2007 - 11.2010
Project Manager
Dunford Painting Company
02.2004 - 10.2007
Business Management -
Cayuga Community College
High School Diploma -
Auburn High School