Rachel Vogle
Monkey Island,OK
Summary
Dedicated Administrative Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Successful at prioritizing tasks, maintaining organization and optimizing workflow. Balances high-volume inquiries with staff administrative needs. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Organized and efficient Executive Assistant with years of experience supporting top-tier executives in finance, sales and accounting. Demonstrates skills in managing complex functions that require stellar multi-tasking abilities. Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills.
The goal: To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
27
27
years of professional experience
Work History
EXECUTIVE ASSISTANT
TD WILLIAMSON
03.2015 - Current
- Financial (80%) Manages the acquisition of IT hardware and software on a global basis, including analysis of lease vs
- Buy opportunities
- Reviews export and import challenges and taxation issues as related to IT procurement
- Reviews and executes purchasing or leasing agreements staff; Reviews invoices to be processed for payment, ensuring accuracy of invoice to purchases generated
- Codes invoices for payment, ensuring charges are allocated to appropriate departments and Business
- Units
- Assists with the resolution of any discrepancies; Provides analysis of IT expenditures year over year and compared to industry best practice
- Audits technology expenditures against justifications;
- Reviews and assists in negotiation of Master Services Agreements, Master Terms and Conditions and
- Statement of Work contracts between TDW IT and technology vendors
- Monitors the approval process between IT Management, Legal Department and Business Unit or Corporate management as necessary
- Tracks invoices to SOW budget resolving any issues as they occur
- Maintains a database of expirations, renewals and service level agreements with new and existing contracts; Manages the development of IT budget, coordinates monthly budget reviews, trains IT Managers on budgeting and monthly reporting/ planning process, and presents financial results and analytics to Chief Information
- Officer
- Consolidates regional IT Budgets for final input to Finance Department including IT headcount, operating, and capital expense; Consolidates monthly/quarterly/annual analysis and comments between each IT Department to the IT global level for reporting to Finance
- Department
- Consolidates, analyzes, and reports any changes to be made by the IT Department globally during the STP process as well as completes all quarterly reports required by Finance
- Department; Tracks and analyzes global IT capital spend for reporting to IT Management, Chief
- Information Officer, and Finance Department; Manages the Capital Expenditure Request process within the IT Department for the processing, approval, and closing of all IT capital projects
- Ensures that fixed assets are accounted for in the proper location and
- Administrative (20%) capitalized according to policy
- Provide project costs analysis for IT
- Management, Chief Information Officer, and Finance Department
- Performs administrative functions necessary to support the Chief Information Officer, including preparation of reports, scheduling, plan and coordinate meetings, maintain databases and prioritize duties; When requested, composes routine
OFFICE MANAGER
TULSA RV
01.2013 - 03.2015
- For department personnel
- Schedules, plans and coordinates meetings, summits and conferences
- Makes travel arrangements for Chief Information Officer and assists with preparation of expense reports
- Maintained office services by organizing operations and procedures; preparing payroll; responsible for all correspondence; reviewing and approving supply requisitions, assigning and monitoring clerical functions
- Preparing and submitting vehicle funding Processing title applications account and schedule reconciliation
- Coordinated all meetings and conferences.
OWNER/OPERATOR
RON'S HAMBURGERS AND CHILI
01.2010 - 11.2013
- Responsible for day to day operations, ordering, personnel situations, maintain all bookkeeping, taxes, payroll, insurance and customer relations.
OFFICE MANAGER
TRANSLINK INC
12.2004 - 11.2009
- Directed financial management functions including development of monthly/quarterly financial statements, financial forecasts, and budgets
- Oversee general accounting functions, including AR/AP, account reconciliation, and cash management
- Administer all financial management systems, evaluating and integrating new applications
- Develop highly skilled accounting a management team to achieve established objectives
- Interact with the Board of Directors concerning financial forecasts and reports
- Responsible for analyzing expense reports for all employees
- Coordinated all meetings, conference events and summits.
Claims Lead
Hillcrest Medical Center
Tulsa, OK
05.1994 - 06.2003
- For the first 2 years, I handled high dollar collections for the hospital
- For the next 5 years I was the Claims lead and Claims Auditor for the SoonerCare division
- The final 3 years of my employment, I was one of the two Business Development liaisons, educating insurance companies and Tulsa based businesses on the remarkable products Hilcrest Healthcare Systems had to offer.
Education
Bachelor of Science - Accounting
University of Texas
Skills
OutlookEvent PlanningData EntryAccount ReconciliationPersonal Assistant ExperienceFinancial ManagementTitle ProcessingAccounts PayableQuickBooksAccounts ReceivableGeneral Ledger AccountingFinancial Report WritingJournal EntriesPurchasingICD-9Medical codingTypingDriver's LicenseMedical TerminologyManagement & leadership skills: Planning & execution — Highly ProficientPlanning and managing resources to accomplish organizational goalsWorking with MS Word documents — ProficientKnowledge of various Microsoft Word features, functions, and techniques
AR/AP
QuickBooks expert
Business writing
Filing and data archiving
Multi-line phone proficiency
Advanced MS Office Suite
Additional Information
- Authorized to work in the US for any employer
Timeline
EXECUTIVE ASSISTANT
TD WILLIAMSON
03.2015 - Current
OFFICE MANAGER
TULSA RV
01.2013 - 03.2015
OWNER/OPERATOR
RON'S HAMBURGERS AND CHILI
01.2010 - 11.2013
OFFICE MANAGER
TRANSLINK INC
12.2004 - 11.2009
Claims Lead
Hillcrest Medical Center
05.1994 - 06.2003
Bachelor of Science - Accounting
University of Texas