Eileen Hauptvogel

• Led cross-functional teams to enhance operational efficiency and support strategic initiatives.
• Managed Graft and medical supply ordering for multiple teams and team members.
• Notified team members of any new policies and procedures to be implemented.
• Assisted new employees through training process.

Sept 2025 brought onto the PCOC Team as a Regional Director while continuing to support the CORE Team as previously

• PCOC created workflow with my patient navigators to manage the discharges and making sure patients were seen in a timely manner.
• Communicate with the Medical Director to review patients prior to being seen.
• Manage staff and communicate updates on patient care

Oct 2025 brought into Garden State Specialty project to manage and support Dr Finnegan's office with the turnover from Axia management to UWI. I also continued with my prior projects.

• Oversee staff
• Transition various accounts to UWI
• Communicate with billing during transition
• Supply ordering
• Patient care and communication
• Implement the vascular project to start screening patients

• Assisted physicians with various procedures, ensuring comfort and accuracy for optimal patient outcomes.
• Collected and documented patient medical information such as blood pressure and weight.
• Kept medical supplies in sufficient stock by monitoring levels and submitting replenishment orders before depleted.
• Enhanced clinic efficiency by thoroughly documenting patient information and updating electronic health records.
• Contributed to a welcoming atmosphere at the practice by greeting patients warmly upon arrival, checking them in efficiently, and answering any questions they had about their visit or overall healthcare needs.
• Performed medical records management, including filing, organizing and scanning documents.
• Assisted physicians with minor surgeries, including preparing operating room and sterilizing instruments.
• Answered telephone calls to offer office information, answer questions, and direct calls to staff.
• Explained procedures to patients to reduce anxieties and increase patient cooperation.
• Collaborated with medical and administrative personnel to maintain patient-focused, engaging, and compassionate environment.

• Managed efficient patient intakes, collecting histories, documenting vital signs and updating charts using Athena EMR for 2 full time and 4 part time physicians
• Fostered efficient office flow by preparing patient and equipment for treatment, anticipating providers needs
• Assisted clinicians with in-office procedures, loop recorder implant/explant following surgery protocol
• Implemented program and maintained supplies for procedure and had completed50+ procedures within first year
• Compiled laboratory and testing reports, hospital notes and other pertinent data
• Reorganized patient rooms and storage to be more efficient
• Updated supply ordering system
• Assisted front end staff with phone calls, check-in and check-out
• Managed INR reporting with physician oversite for20-30 patients
• Administered EKGs and Exercise stress tests
• Trained incoming staff
• Handled prescription refills and prior authorizations

• Readied patients to be seen by provider
• Measured patients vitals, provided EKG, spirometry and diagnostic testing to be available to provider efficiently
• Recorded all relevant medical data in Amazing Charts EMR
• Administered vaccines including pediatric
• Assembled, operated, cleaned and properly stored medical equipment and accessories
• Handled prescription information and refills with any necessary prior authorizations
• Completed patient forms
• Performed a variety of administrative tasks
• Spoke with patients regarding test results and communication with physician
• Inventory manager for all medical supplies and vaccines
• Assisted with procedures including colposcopy

• In charge of locating, pricing and allocation clearance items

• In charge of all design, ordering, processing and installation of custom window treatments
• Worked with designers to implement designs

• Opened3 new stores while in this position
• In charge of hiring, scheduling and day to day running of store