Elizabeth Garabito
Miami,FL
Summary
Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through Number years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
20
20
years of professional experience
Work History
Senior Administrative Assistant
Royal Caribbean International
Miami
08.2015 - Current
- Supplied administrative support to department AVP's, Directors, and team members
- Managed executive tasks and kept complex calendars, overseeing administrative functions
- Eased smooth business operations through the organization of meetings, conferences, and conference calls
- Managed catering, agendas, and travel arrangements for meetings and event planning for department AVP's, Directors and vendors
- Created accurate office files, updated spreadsheets, and developed presentations to assist executives
- Enhanced team productivity by maintaining organized and well-stocked supplies
- Supervised promotional item orders, offering creative input, and comparing prices between vendors to ensure cost-effectiveness
- In charge of overseeing and upkeeping department FedEx shipping and office accounts, ensuring accurate allocation of payments to the appropriate cost center
- Organized employee engagement activities.
Administrative Assistant
HBO Latin America
Miami
11.2007 - 02.2015
- Provided administrative assistance to three licensed U.S
- Attorneys and a Senior Paralegal in the Business and Legal Affairs department
- Handled calendar management, teleconferences, and meeting scheduling
- Directed incoming calls and faxes and composed detailed messages for prompt responses
- Managed travel coordination
- Handled the removal of illegally streamed content and reported to DMCA (Digital Millennium Copyright Act)
- Processed invoices and expenses through Concur and PeopleSoft, managing the legal department's yearly accrual of $100K to $200K
- Possessed working knowledge of the legalization and apostille process for foreign public documents, particularly for Latin American countries
- Maintained current and organized staff passports, visa information, and other pertinent paperwork for easy accessibility
- Oversaw the anti-Piracy database and conducted preliminary due diligence for HBO Latin America's original productions
- Provided guidance to new employees on administrative procedures, company policies, and performance expectations
- Managed the staff directory and company policy handbook for the department
- Identified and suggested improvements to existing processes to enhance accuracy, efficiency, and service quality, resulting in the establishment of a highly effective organizational filing system for easy access to corporate documents.
Administrative Assistant
Florida International University
Miami
10.2004 - 11.2007
- Provided support to the Graduate Dean and Assistant to the Dean by managing personal documents, organizing calendars, and preparing materials for meetings
- Handled general office tasks such as answering multi-line phones and relaying messages
- Managed domestic and international travel logistics, including flight bookings, hotel reservations, and ground transportation
- Generated detailed expense reports
- Greeted office visitors warmly and informed staff of scheduled appointments
- Assisted with departmental administrative tasks
- Organized and facilitated the monthly Graduate Management Admission testing preparation course
- Identified and proposed enhancements to current processes to enhance accuracy, efficiency, and service quality.
Education
High School Diploma -
World Hope Academy
Miami, FLSkills
- Computer Skills
- Office Administration
- Administrative Support
- Microsoft Word
- Time Management
- Microsoft Excel
- File Organization
- Microsoft Outlook
- Computer Proficiency
- Filing
- Strong Problem Solver
- Scheduling and calendar management
- Dedicated Team Player
- Multi-Line Phone Systems
- Tech-Savvy
- Expense Reporting
Languages
Spanish
Native or Bilingual
Timeline
Senior Administrative Assistant
Royal Caribbean International
08.2015 - Current
Administrative Assistant
HBO Latin America
11.2007 - 02.2015
Administrative Assistant
Florida International University
10.2004 - 11.2007
High School Diploma -
World Hope Academy