Elizabeth Klejnowski
Winter Springs
Summary
Multi-talented Office Manager and Executive Assistant with over 18 years of top-tier organizational support. Expert in records management, financial compliance, and logistics coordination, consistently enhancing operational efficiency. Proven track record in optimizing schedules, compiling detailed reports, and facilitating seamless communication across departments.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Senior Administrative Assistant
Leidos Engineering, LLC
Orlando, FL
08.2024 - Current
- Facilitate onboarding and offboarding processes as primary support contact for new hires, temporary employees, interns, and hiring managers.
- Update and organize spreadsheet to ensure timely fulfillment of equipment requests for new employees.
- Handle PRISM/Workday/Workfront/phone requests.
- Generate detailed expense reports to ensure compliance with budgetary guidelines.
- Facilitate high-level project support for technical staff throughout proposal development and project closeout phases.
- Facilitate comprehensive administrative support for all office personnel.
- Develope, edit, and contribute to agreements, scope of services, project management plans, and other project documentation based on established templates.
- Assist in project setup and monitoring to support timely completion. Organize and maintain project files according to established retention policies. Facilitate project closeout activities to ensure compliance with standards.
- Participate in project team meetings.
- Organize travel in Concur, calendars in Outlook, meetings, and conference attendance for senior level staff.
- Assist with incoming and outgoing mail management and email correspondence, including receiving and sending faxes and preparing UPS/FedEx labels and packages.
- Serve as administrator for document control in ProjectWise.
- Coordinate lunches/client events.
- Serve as notary for the office.
- Manage complex schedules, coordinate meetings, and maintain meticulous records.
- Streamline administrative processes, enhancing operational efficiency.
- Order office supplies, equipment, and PPE.
Senior Administrative Assistant
AmTrust Financial Services, Inc.
Maitland, FL
02.2023 - 06.2024
- Assisted two vice presidents with their professional needs, ensuring their schedules and tasks were managed effectively.
- Provided support to 17 assistant vice presidents, helping them with administrative tasks and coordination.
- Assisted 35 managers with various administrative duties, contributing to the smooth operation of their teams.
- Coordinated travel plans, including booking flights, hotels, and transportation for executives and staff.
- Managed the preparation and submission of expense reports, ensuring accuracy and compliance with company policies.
- Handled data entry tasks and generated reports as needed to support business operations.
- Managed complex calendars for executives, scheduling onsite and offsite meetings and appointments and ensuring all logistical details were handled smoothly.
- Planned and executed company events, coordinating with vendors and managing event logistics.
- Arranged catering services for meetings and events.
- Managed printing needs and ordered office supplies to maintain an efficient work environment.
Office Manager
Central Florida Expressway Authority
Orlando, FL
09.2011 - 05.2022
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Set up meeting and event logistics for senior management and updated calendars.
- Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
- Leveraged word processing software to create proposals, letters and memos.
- Restocked office and break room supplies and made appropriate equipment orders.
- Followed proper accounting and bookkeeping procedures to support audits.
- Monitored office equipment and scheduled repairs.
- Coordinated meeting and work schedules for staff teams and executives.
- Collected and analyzed information to produce concise reports.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Participated in frequent communication with other administrative team members and HR on special projects and events.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Ordered catering or restaurant delivery to offer food and drinks to meeting and conference attendees.
- Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
- Designed PowerPoint presentations for monthly meetings.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Wrote professional business correspondence to maintain strong line of communications.
- Managed office budget to handle inventory, postage and vendor services.
- Conferred with business leaders to evaluate business needs and implement improvements.
- Developed annual budgets to assess office expenditures and perform inventory management.
Education
High School Diploma -
Jefferson High School
Shenandoah Junction, WV06-2002
Skills
- Proficient in Microsoft Office Suite
- Executive support experience
- Project coordination expertise
- Expert time management
- Expense reporting (Concur)
- Confidentiality and discretion
- AP/AR proficiency
- Travel coordination (Concur)
- High-level multitasking
- Budget management experience
- Presentation development
- Human resources support
- Meeting support
- Excellent interpersonal skills
- Document preparation efficiency
- Spreadsheet development
- Effective problem solving
- Process optimization
- Package routing
- Database management
- Strong organizational skills
- Detail-oriented approach
- Inventory control
- Reception management
- Research and analysis capabilities
- Transcription and dictation
- Professional phone etiquette
- Meeting planning proficiency
- Scheduling and calendar management
- Tech-Savvy
- Data entry
- Mail distribution
- Minute taking
- Event coordination
Websites
Accomplishments
Recognized as an "Influential Woman of 2025" by Influential Women, a professional platform that highlights women's leadership across industries.
Certification
Notary Public, State of Florida
Timeline
Senior Administrative Assistant
Leidos Engineering, LLC
08.2024 - Current
Senior Administrative Assistant
AmTrust Financial Services, Inc.
02.2023 - 06.2024
Office Manager
Central Florida Expressway Authority
09.2011 - 05.2022
High School Diploma -
Jefferson High School