Elizabeth Schmidt
New Orleans,LA
Summary
Passionate Special Events Coordinator with experience in planning, organizing, and executing a wide range of successful events. These events include, but are not limited to, museum exhibit openings, private dinners, large corporate gatherings, fundraising galas, and community outreach. Dedicated to ensuring seamless and engaging events using exceptional organization skills and personal client relations to ensure not only success in events but guaranteed client retention.
Overview
3
3
years of professional experience
Work History
Director of Events
Gris-Gris and Saint John
01.2024 - Current
- Administrative duties for online and in-person bookings for private events and catering orders from initial inquiry to day of including the creation and negotiation of contracts, banquet event orders, layouts, and payments.
- Revised the sales process for easier navigation and booking for both staff and customers.
- Raised the sales category of private events from 9% to 14% in the first 4 months of position.
- Nurturing new and continuing relationships with clients from private events to corporate meetings to ensure customer satisfaction and return.
- Tracked of day-to-day income in Excel reports shared with the Chief Financial Officer.
- Coordinated with back and front-of-house staff to ensure harmonious and successful events. Supervised event staff day-of and assisted with scheduling of staff.
- Ensured personal customer service to all guests and customers to secure good relationships with patrons. Worked to provide personalized customer service, assure quality, and build relationships with patrons.
- Designed new private event spaces and held upkeep of current event spaces in both restaurant locations.
- Coordinated multiple buyouts and private dinners with corporate and VIP clients and worked hands-on at outreach events in the Greater New Orleans area during Super Bowl LIX.
Youth & Family Engagement Specialist (Temporary)
The National WWII Museum
10.2023 - 02.2024
- Planned and executed museum-wide programs focused around the education, inclusion, and engagement of families and communities within the Greater New Orleans metropolitan area and Gulf South region.
- Participated in the planning and day-of operations of high capacity Museum-wide programs, such as Family Block Party, Scout Week, and multiple Summer Camps.
- Engaged with community organizations throughout the Southeast Region of the U.S., such as Ochsner Education Outreach, Museum of Southern Jewish Experience, Autism Society GNO, Grow Dat Youth, and Pontchartrain Conservancy, to implement new and existing programs.
- Developed run-of-shows and other event planning materials, including floor plans and banquet event orders, for Museum-wide distribution.
- Collaboration across museum teams for program executions including Security, Operations, Curatorial, Visitor Services, Membership, Retail, and Finance.
Administrative Assistant / Outreach Coordinator
Gris-Gris and Saint John
10.2022 - 01.2024
- Administrative duties for online and in-person bookings for private events and catering orders including booking, creating contracts, banquet event orders, layouts, and payments.
- Tracked of day-to-day income in Excel reports shared with the Chief Financial Officer.
- Coordinated with back and front-of-house staff to ensure harmonious and successful events.
- Ensured personal customer service to all guests and customers to secure good relationships with patrons. Worked to provide personalized customer service, assure quality, and build relationships with patrons.
- Participate in and coordinate outreach events including Food Fight NOLA, Lark in the Park, and Magic in the Moonlight.
Event Coordinator
Louisiana Landmarks Society
01.2023 - 11.2023
- Oversaw the private event rental program including bookings, contract execution, collecting payment, vendor coordination, and day of management.
- Managed the docent and volunteer calendars by scheduling and maintaining an accurate and roust calendar for tours and field trips.
- Trained staff, volunteers, and interns to ensure the historical accuracy of information in tours.
- Planned and executed a wide variety of events, including an annual fundraiser, monthly public programs, and awards ceremonies.
- Produced monthly profit and loss reports for the organization, including membership, event expenses, tour income, and donations. Updated and maintained membership database and corresponded with over 1,000 active members for input and suggestions on the growth of the organization.
Public Engagement Intern
The National WWII Museum
05.2022 - 02.2023
- Designed, implemented, and executed public programs and events, including commemoration ceremonies, Family Block Party, lectures, and cocktail events.
- Coordinated with other departments on integral event components such as food and beverage orders, facility setup, and A/V needs.
- Developed run-of-shows and other event planning materials, including floor plans and banquet event orders, for Museum-wide distribution.
- Identified and contacted Museum partners for programming.
Education
Bachelor of Science - History, With Archaeology
Bangor University
Bangor, Wales, UK05-2022
Skills
- Event Planning
- Guest Engagement
- Staff and Volunteer Management
- Private Tours
- Fundraising
- Event Logistics
- Food & Beverage Orders
- Event Planning Software
- Quickbooks
- Vendor negotiation
- Membership Management
- Event marketing
- Large Event Management (up to 5,000 people)
- Travel arrangements
- Corporate Banquets
- Teamwork and collaboration
Timeline
Director of Events
Gris-Gris and Saint John
01.2024 - Current
Youth & Family Engagement Specialist (Temporary)
The National WWII Museum
10.2023 - 02.2024
Event Coordinator
Louisiana Landmarks Society
01.2023 - 11.2023
Administrative Assistant / Outreach Coordinator
Gris-Gris and Saint John
10.2022 - 01.2024
Public Engagement Intern
The National WWII Museum
05.2022 - 02.2023
Bachelor of Science - History, With Archaeology
Bangor University
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