Administrative Assistant to the Director
City Of Odessa
09.2024 - Current
- Supported efficient meetings by organizing spaces and materials, documenting discussions, and distributing meeting notes.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Fostered a professional atmosphere within the office through diligent organization, consistent punctuality, and adherence to established policies and procedures.
- Facilitated smooth operations within the department by acting as a liaison between employees at various organizational levels including executives, peers, subordinates, vendors, and clients alike.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Transcribed and organized information to assist in preparing speeches and presentations.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed filing system, entered data and completed other clerical tasks.
- Monitored supervisor's work calendar and scheduled appointments, meetings, and travel.
- Reduced workload for the director by taking on additional responsibilities such as drafting correspondence, creating presentations, and preparing briefing materials.
- Managed incoming calls professionally, directing inquiries to appropriate personnel or providing relevant information as needed.
- Maintained a high level of confidentiality when dealing with sensitive company information or handling personnel matters on behalf of the director.
- Coordinated internal resources effectively to ensure seamless transitions between tasks delegated by the director during periods of high workload demand.
- Supported the successful execution of projects by tracking progress, maintaining clear documentation, and reporting updates to the director.
