Emi Totaram
Queens,New York
Summary
Resourceful and detail-oriented administrative professional with a proven track record of supporting high-level healthcare executives in a fast-paced hospital environment. Experienced in managing executive calendars, coordinating complex projects, and preparing high-impact presentations and reports. Adept at fostering cross-departmental collaboration, handling sensitive information with discretion, and ensuring operational efficiency. Recognized for strong organizational skills, adaptability, and a commitment to providing exceptional support to leadership teams.
Overview
7
7
years of professional experience
Work History
Budget Administrative Assistant
Milton Town School District
Milton, VT
12.2025 - Current
- Supported budget tracking processes, aiding in financial reporting accuracy and compliance.
- Mentored junior administrative staff, enhancing team performance and operational effectiveness.
- Analyzed budget variances and provided insights to support decision-making for financial planning.
- Prepared project budgets, forecasting and inventory and material pricing points.
- Executed financial controls, procedures, systems and forecasting techniques to evaluate budget status.
Administrative Assistant
Milton Town School District
Milton, VT
08.2025 - Current
- Coordinated administrative tasks to enhance office efficiency and support staff needs.
- Managed scheduling for meetings, ensuring optimal use of resources and time.
- Developed filing systems to improve document retrieval and organization.
- Assisted in preparing reports and presentations for school board meetings.
- Maintained accurate records of student enrollment and attendance data.
- Streamlined communication processes between faculty, parents, and administration.
Lead Administrative Support Coordinator
Northwell Health, LIJMC
New Hyde Park, NY
04.2025 - Current
- Provide comprehensive administrative and operational support to senior executives across multiple departments, ensuring seamless coordination of daily functions.
- Directly support high-level leaders, including the SVP & President, multiple Vice Presidents, Chief Officers, and Medical Directors, facilitating communication and strategic alignment.
- Manage complex calendars, schedule executive meetings, and coordinate high-priority events while maintaining confidentiality and precision.
- Prepare polished reports, data visualizations, presentations, and briefing materials for executive and board-level use.
- Track key departmental projects and initiatives to ensure deadlines, deliverables, and budgets are consistently met.
- Act as liaison between departments, fostering collaboration and supporting the execution of hospital-wide initiatives.
- Oversee day-to-day office operations, including supply procurement, vendor relations, and resource allocation.
- Handle sensitive and confidential information with discretion, professionalism, and strict adherence to policy.
- Recognized for proactive problem-solving, excellent time management, and a high level of reliability in a fast-paced healthcare environment.
NYPD Explorers
NYPD 105th Precinct
Queens, NY
09.2019 - Current
- Completed over 2,000 hours of volunteer service supporting community events, public safety initiatives, and civic engagement programs.
- Developed leadership, discipline, and teamwork through structured law enforcement training and mentorship.
- Participated in ride-alongs, training drills, and workshops to gain insight into police operations and public service.
- Assisted officers with non-enforcement duties at community functions, fostering strong ties between the NYPD and local residents.
- Strengthened communication, conflict resolution, and problem-solving skills in diverse, real-world situations.
Produce Management
Foodtown of Hollis, PSK
Queens, NY
02.2023 - 01.2025
- Managed inventory, ordering, and product rotation to ensure freshness, quality, and availability of produce items.
- Delivered attentive and knowledgeable customer service, assisting shoppers with product inquiries and special requests.
- Collaborated with team members to streamline daily operations and maintain a clean, organized work environment.
- Monitored stock levels, minimized waste, and supported accurate record-keeping for supply and sales.
- Assisted in implementing merchandising strategies to enhance product visibility and drive sales.
- Trained new staff on department procedures, safety protocols, and customer service best practices.
College Aide
The Department of Sanitation
Long Island City, NY
09.2021 - 08.2022
- Provided administrative support to office staff by managing phone communications, filing documents, and organizing departmental records.
- Assisted in preparing and reviewing engineering audit documentation and reports.
- Maintained databases and ensured data accuracy for internal tracking and compliance.
- Supported day-to-day office operations, contributing to a more organized and efficient workflow.
- Gained hands-on experience in municipal operations, compliance procedures, and internal auditing processes.
- Received, sorted, and distributed incoming mail and packages.
Intern
School Construction Authority
Long Island City, NY
06.2021 - 08.2021
- Assisted project teams with drafting and reviewing design layouts using AutoCAD and other engineering software.
- Organized and maintained project files, drawings, and documentation for active construction initiatives.
- Participated in on-site visits to observe safety protocols, construction workflows, and project management practices.
- Supported engineers and administrative staff with clerical tasks, including data entry and document preparation.
- Gained foundational knowledge of public sector construction processes, safety compliance, and site coordination.
- Supported staff members in their daily tasks, reducing workload burden and allowing for increased focus on higher-priority assignments.
Campaign Canvasser
City Council
Queens, NY
06.2019 - 09.2019
- Engaged with community members through door-to-door outreach to raise awareness of candidate Steve Behar’s platform and initiatives.
- Collected voter feedback and contributed to grassroots organizing efforts to increase voter turnout.
- Distributed campaign literature and promoted local events to enhance candidate visibility.
- Represented the campaign in a professional and respectful manner, building positive relationships with constituents.
- Strengthened communication, persuasion, and public engagement skills in a fast-paced political environment.
- Boosted volunteer recruitment numbers by actively promoting opportunities to join the campaign team during canvassing sessions.
- Maintained detailed records of interactions with voters, allowing the campaign team to make informed decisions on future outreach efforts.
Student Office Assistant Volunteer
AllState
Long Island, NY
01.2019 - 06.2019
- Provided front-desk and phone support, including scheduling appointments and assisting clients with inquiries.
- Supported daily administrative operations, contributing to a well-organized and customer-friendly office environment.
- Maintained accurate records and ensured timely communication between clients and staff.
- Coordinated meeting arrangements for department staff, ensuring optimal use of time and resources.
Education
Bachelor of Science - Business Administration And HR Management
Southern New Hampshire University
Hooksett, NH02-2025
Business Administration And Management
CUNY Bernard M. Baruch College
New York, NY02-2025
Skills
- Executive & C-Suite Administrative Support
- Calendar & Meeting Management
- Project Coordination & Workflow Optimization
- Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Confidential Document Handling & Data Integrity
- Cross-Departmental Communication
Timeline
Budget Administrative Assistant
Milton Town School District
12.2025 - Current
Administrative Assistant
Milton Town School District
08.2025 - Current
Lead Administrative Support Coordinator
Northwell Health, LIJMC
04.2025 - Current
Produce Management
Foodtown of Hollis, PSK
02.2023 - 01.2025
College Aide
The Department of Sanitation
09.2021 - 08.2022
Intern
School Construction Authority
06.2021 - 08.2021
NYPD Explorers
NYPD 105th Precinct
09.2019 - Current
Campaign Canvasser
City Council
06.2019 - 09.2019
Student Office Assistant Volunteer
AllState
01.2019 - 06.2019
Business Administration And Management
CUNY Bernard M. Baruch College
Bachelor of Science - Business Administration And HR Management
Southern New Hampshire University