Job Search Status
Open to workDesired start date: Immediately
Open To Work
Julie Scott
Conroe,TX
Work Preference
Summary
Detail-oriented and highly organized professional with 15+ years of experience in financial management, administration, data management, and customer service. Bringing extensive expertise in information verification, records management, compliance monitoring, and process coordination to roles in medical benefit verification and pre-authorization. Proven ability to manage complex workflows, maintain accurate documentation, and ensure adherence to regulatory requirements and organizational standards.
Advanced proficiency in Microsoft Office Suite, including Excel, Access, Word, PowerPoint, and Outlook, with extensive experience creating spreadsheets, managing databases, generating reports, tracking data, analyzing information, and maintaining detailed records. Skilled in utilizing technology and database systems to improve accuracy, streamline processes, and support operational efficiency.
Recognized for exceptional attention to detail, strong analytical and problem-solving abilities, and a commitment to delivering high-quality results in fast-paced environments. Experienced in handling confidential information, coordinating with multiple stakeholders, resolving inquiries, minimizing delays, and maintaining thorough documentation. Adaptable and self-motivated, with a proven track record of learning new systems quickly and succeeding in remote and hybrid work environments.
Core Competencies: Advanced Microsoft Excel • Microsoft Access • Microsoft Word • Microsoft PowerPoint • Outlook • Database Management • Data Entry & Quality Assurance • Medical Benefit Verification • Prior Authorization Support • Records Management • Regulatory Compliance • Customer Service • Documentation Review • Process Improvement • Remote Collaboration • Administrative Support
Overview
37
37
years of professional experience
Work History
Accounting Office Manager
Marine Project Solutions
Conroe, TX
01.2020 - Current
- Managed daily accounting operations for marine project management services.
- Oversaw payroll processing and employee expense reimbursements.
- Implemented financial reporting systems for project budgeting and forecasting.
- Streamlined invoicing processes to enhance cash flow management.
- Reviewed financial statements for accuracy and completeness regularly.
- Developed and implemented internal controls to ensure accuracy in financial reporting.
- Prepared monthly financial statements, budget reports, cash flow projections, journal entries, reconciliations.
- Supervised payroll processing activities for all employees.
- Analyzed financial data to identify discrepancies and recommend corrective action.
- Reviewed accounts payable and accounts receivable processes for efficiency.
- Processed employee expenses claims in accordance with company policy.
- Maintained relationships with banking institutions to support efficient cash management practices.
- Monitored daily deposits into company accounts from customers.
- Managed day-to-day operations of the accounting office, including staff scheduling and workload assignments.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Administered payroll and maintained proper documentation of employee personnel.
- Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
- Used judgment and initiative in handling confidential matters and requests.
- Coded and entered daily invoices with in-house accounting software.
- Pitched in to help with office tasks during busy periods and staff absences.
- Determined staffing requirements, interviewing, hiring and training new employees.
- Managed busy calendar for executive team, planning and preparing meetings and communications.
Controller • Human Resources • Safety Manager • MIS
R & R MARINE MAINTENANCE
Port Arthur
01.1994 - 10.2006
- Performed database management for complex network operating systems, ensuring data integrity for shipyard operations generating $18 million in annual sales.
- Suggested and implemented process improvements for internal control systems to ensure strict compliance with company policies and regulatory requirements.
- Maintained comprehensive case documentation and financial reports for senior management and auditors, ensuring transparency and adherence to GAAP standards.
- Communicated with external stakeholders to verify information accuracy and minimize processing delays in high-volume financial data environments.
- Coordinated cross-functional activities to meet tight deadlines, managing complex inquiries regarding missing information and required internal notifications.
- Managed adverse event notifications and safety reporting protocols, ensuring all health and labor law compliance standards were met consistently.
Accounting Manager • Property Management Services
FOXWORTH REAL ESTATE
Beaumont
01.1993 - 01.1994
- Communicated directly with payers and clients during lease negotiations to perform benefit verification and ensure accurate documentation.
- Performed regular audits of case documentation and financial statements to ensure 100% compliance with established reporting protocols.
- Maintained precise database management for ledger accounts, identifying variances and addressing missing information promptly to minimize delays.
- Managed complex inquiries related to payment disbursements and bank reconciliations while operating ACD system interfaces for client communications.
- Evaluated expenses and revenues against forecasts, suggesting process improvements to address budget variances and operational inefficiencies.
New Accounts
HERITAGE BANK
Cypress
12.1989 - 12.1992
- Performed benefit verification and processed complex new account applications, ensuring 100% accuracy and regulatory compliance.
- Communicated with clients to verify critical information and documentation, reducing delays in case processing and account activation.
- Maintained accurate records for the activation and closing of accounts, handling adverse event notifications or non-compliance issues per policy.
- Communicated features, benefits, and pre-authorization requirements to customers to ensure clear understanding of product terms and conditions.
- Maintained detailed case documentation for potential clients, evaluating financial statements to minimize organizational risk and ensure pre-authorization validity.
Education
Bachelor of Arts - Accounting and Computer Science
LAMAR UNIVERSITY
Skills
- Benefit verification
- Pre-authorization
- Payer communication
- Case documentation
- Appeals handling
- Adverse event notifications
- Database management
- Microsoft Office (Advanced)
- ACD system operation
- Hardware / Software Troubleshooting
- MIS Management
- Access
- Excel
- PowerPoint
- Internal control management
- Process improvements
- Labor Laws
- Health & Safety
- Human resources
- Benefits Administration
- General ledger Accounting
- Account reconciliation
- Cash Flow Management
- AP/AR Invoicing
- Budget preparation
- Payroll Processing
- Financial reporting
- Payroll administration
- Internal controls
- Auditing compliance
- Customer relationship management
- Problem solving
- Attention to detail
- Time management
- Fixed assets management
- Fund accounting
- Expense tracking
- Accounts payable management
- Payment processing
- Month-end closing
- Bank reconciliation
- Bookkeeping procedures
- Accounting software proficiency
- Tax preparation and filing
- Year-end closing
- Cost accounting
- Invoice processing
- Vendor relationship management
- Accounting policies development
- Confidentiality and ethics
- Purchase order management
- General ledger maintenance
- Accounts receivable management
- Financial statement preparation
- Payroll processing
- Clear oral/written communication
- Office management
- Document management
- Expense reporting
- Policy implementation
- Workflow planning
- Documentation and control
- Banking operations
- Employee supervision
- Employee training
- Billing
- Office management software
- Office administration
- Bookkeeping
- Database administration
Timeline
Accounting Office Manager
Marine Project Solutions
01.2020 - Current
Controller • Human Resources • Safety Manager • MIS
R & R MARINE MAINTENANCE
01.1994 - 10.2006
Accounting Manager • Property Management Services
FOXWORTH REAL ESTATE
01.1993 - 01.1994
New Accounts
HERITAGE BANK
12.1989 - 12.1992
Bachelor of Arts - Accounting and Computer Science
LAMAR UNIVERSITY
Additional Skills
Database management, Microsoft Office (Advanced), Hardware / Software Troubleshooting, MIS Management, Access, Excel, PowerPoint, Labor Laws, Health & Safety, Human resources, Benefits Administration, General ledger Accounting, Account reconciliation, Cash Flow Management, AP/AR Invoicing, Budget preparation, Payroll Processing
Languages
English