Erika Rinehammer
Oakland,CA
Summary
Strategic Executive Assistant with extensive experience supporting C-Suite leaders and senior executives in global organizations. Recognized for optimizing operations and mentoring administrative teams, ensuring alignment on high-priority deliverables while enhancing executive efficiency and organizational goals.
Overview
8
8
years of professional experience
Work History
Executive Assistant II
Amazon
San Francisco, CA
03.2022 - Current
- C-Suite Strategic Partnership: Partnered with Vice President overseeing 850 employees to align on high-priority deliverables and support long-term organizational goals.
- Administrative Leadership: Lead and mentor a team of five Executive Assistants, standardizing best practices and fostering a culture of operational excellence across the organization.
- Complex Operations: Spearhead administrative operations for multiple senior executives, mastering intricate calendar management and proactive conflict resolution in a fast-paced environment.
- Global Logistics: Coordinated domestic and international travel arrangements, managing complex requirements to ensure seamless mobility for executives.
- Executive Communications: Streamline communication channels to reduce response times for critical requests and prepare high-level correspondence, memoranda, and global expense reports.
Executive Assistant
Gryphon Investors
San Francisco, CA
11.2021 - 03.2022
- Optimized complex schedules for three partners to enhance focus on strategic business issues and deal flow.
- Coordinated multi-leg travel itineraries and adapted to last-minute changes, maintaining high stakeholder satisfaction.
- Strategic Support: Prepared comprehensive meeting notes and tracked action items to ensure consistent follow-through on key executive decisions.
- Redesigned expense management process for multiple Deal Teams, improving accuracy and shortening processing lead times.
Research Administrator / Associate
Stanford University School of Medicine
Palo Alto, CA
09.2018 - 11.2021
- Grant & Proposal Strategy: Led preparation and submission of grant proposals, resulting in increased successful funding applications.
- High-Level Event Production: Organized major conferences and sponsor reviews, receiving top-tier feedback from attendees.
- Departmental Fiscal Support: Managed complex travel for large research teams, implementing cost-saving measures for the department.
- Operational Onboarding: Streamlined onboarding process for new staff, enhancing orientation experience and improving team integration.
Education
Master of Education -
DePaul University
Chicago, ILBachelor of Science - Criminology
University of South Florida
Tampa, FLSkills
Executive Calendar Management
- Meeting Coordination
- Complex Global Travel
- Expense Management
- Staff Support
- Team Integration
- Google Workspace expertise
- Microsoft Office Suite
- Jira
- Asana
- QUIP
- Concur
- Slack
- Zoom
- Chime
- Visual Communication
- Document Design
Timeline
Executive Assistant II
Amazon
03.2022 - Current
Executive Assistant
Gryphon Investors
11.2021 - 03.2022
Research Administrator / Associate
Stanford University School of Medicine
09.2018 - 11.2021
Master of Education -
DePaul University
Bachelor of Science - Criminology
University of South Florida