Esmeralda Chavez
San Marcos,CA
Summary
Organized Administrative Assistant experienced in assisting with daily office needs and managing general administrative activities. Expertise in mathematics and finance-related initiatives. Successful in coordinating and executing meetings, travel and special events.
Overview
7
7
years of professional experience
Work History
Accounts Payable/Receivables Management Specialist
Florawest inc.
Vista, CA
05.2024 - 02.2025
- Completed and submitted tax forms and returns, workers' comp forms and pension contribution documentation.
- Reconciled or entered report discrepancies found in financial records.
- Reduced financial discrepancies by verifying accounting statements.
- Reduced invoice discrepancies by consistently monitoring accounts receivable and following up on outstanding balances.
- Trained new employees on invoicing procedures, contributing to a well-prepared workforce capable of handling complex tasks independently.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
Administrative Assistant
Floral Trade Distributors
Carlsbad, CA
10.2021 - 08.2023
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Assisted in the transition to paperless invoicing, contributing to a more sustainable work environment while reducing costs associated with printing and storage.
- Ensured timely payments to vendors by accurately inputting payment details and following up on outstanding invoices.
- Improved processing time for high-volume invoices by developing organized filing systems and prioritizing tasks efficiently.
Shipping and Receiving Associate
Francis Biddle international
Vista, CA
06.2018 - 09.2021
- Prepared outbound shipments for delivery by selecting appropriate packages and labeling with required information.
- Loaded and unloaded trucks using a forklift or pallet jack in a safe manner.
- Inspected products to ensure they met quality standards prior to shipment.
Education
High School Diploma -
Twin Oaks High School
San Marcos, CA06.2018
Skills
- Filing
- Spreadsheet Management
- Calendar Management
- Invoice Processing
- Data Entry
- Office Administration
- Workflow Optimization
- Dedicated Team Player
- Filing and Data Archiving
- QuickBooks Expert
- Excel Spreadsheets
- Professional and Mature
- Accounts receivable
- Payment processing
- Cash application
- Invoice management
- Organization skills
- Problem-solving
- Attention to detail
- Multitasking Abilities
- Reliability
- Adaptability and flexibility
- Microsoft Excel
- Microsoft office
- Accounts payable
Languages
Spanish
Full Professional
English
Professional Working
Timeline
Accounts Payable/Receivables Management Specialist
Florawest inc.
05.2024 - 02.2025
Administrative Assistant
Floral Trade Distributors
10.2021 - 08.2023
Shipping and Receiving Associate
Francis Biddle international
06.2018 - 09.2021
High School Diploma -
Twin Oaks High School