Esperanza Rodriguez
Bakersfield,CA
Summary
Dedicated Executive Assistant with a strong background in budget management and administrative support. Recognized for exceptional time management and leadership skills, ready to enhance organizational effectiveness.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Executive Assistant
Control Fire Protection, Inc.
Bakersfield, California
09.2021 - Current
- Managed executive schedules and coordinated appointments.
- Prepared detailed meeting agendas and ensured all materials were available.
- Maintained confidential files and documents, ensuring data security compliance.
- Created professional correspondence, including emails, memos, and reports.
- Supported onboarding processes for new team members through training coordination.
- Maintained confidential records and files related to executive operations.
- Monitored incoming emails and responded accordingly in a timely manner.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Greeted visitors warmly upon arrival at the office premises.
- Assisted in developing policies and procedures pertaining to office administration matters.
- Managed and tracked expenses to meet company budget requirements.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Developed effective filing systems for easy retrieval of information when needed.
- Managed all aspects of catering needs for special events hosted by the organization.
- Conducted research on various topics as requested by executives or senior management personnel.
- Followed proper accounting and bookkeeping procedures to support audits.
- Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
- Leveraged word processing software to create proposals, letters and memos.
- Updated and implemented administrative and executive support policy changes and monitored effects.
Executive Secretary to the Vice President
Control Fire Protection, Inc.
Bakersfield, California
09.2019 - Current
- Managed executive calendars and scheduled appointments to ensure efficient time allocation.
- Coordinated travel arrangements and itineraries for leadership team members.
- Prepared meeting agendas, documented minutes, and distributed notes to relevant personnel.
- Facilitated communication between departments and external stakeholders for project alignment.
- Organized and maintained confidential files and corporate documents securely.
- Assisted with project management by tracking deadlines and deliverables efficiently.
- Developed presentations using software for internal meetings, enhancing communication.
- Processed expense reports and invoices accurately while maintaining financial records.
- Drafted and edited correspondence for internal and external communication.
Payroll Officer
Control Fire Protection, Inc.
Bakersfield, California
09.2016 - Current
- Maintained accurate employee records and regularly updated payroll information.
- Processed payroll using specialized software for temporary, hourly, and salaried employees.
- Verified timekeeping data and resolved discrepancies with staff to ensure accuracy.
- Ensured compliance with federal and state payroll regulations consistently.
- Prepared payroll reports for management review and record-keeping purposes.
- Responded promptly to employee inquiries regarding payroll issues or concerns.
- Assisted in implementing new payroll processes and systems as needed.
- Reconciled payroll accounts monthly to ensure data entry accuracy.
Education
Esthetician
Aveda Institute
Las Vegas, NV12-2007
High School Diploma -
South High School
Bakersfield, CA06-2005
Skills
- Office administration
- Payroll and budget management
- Document and data management
- Time management
- Communication strategies
- Team leadership and supervision
- Administrative support
- Meeting planning and coordination
- Financial tracking and compliance
- Banking operations and billing
- Customer service and relations
- Business correspondence
- Expense reporting
- Master calender management
- Document handling
- Payroll administration
Certification
- PREVAILING WAGE CERTIFIED PAYROLL & COMPLIANCE CERTIFICATE
- LCP TRACKER ACADEMY
- WORKPLACE COMPLIANCE
- CPR
- SEXUAL HARRASMENT MANAGER TRAINING
Languages
Spanish
Native/ Bilingual
References
References available upon request.
Timeline
Executive Assistant
Control Fire Protection, Inc.
09.2021 - Current
Executive Secretary to the Vice President
Control Fire Protection, Inc.
09.2019 - Current
Payroll Officer
Control Fire Protection, Inc.
09.2016 - Current
Esthetician
Aveda Institute
High School Diploma -
South High School