Jessica Barton
Mount Vernon,NY
Summary
Detail-oriented Executive Assistant with experience in public and private sectors. Specializes in managing complex schedules and coordinating executive meetings while enhancing office workflows. Implements efficient filing and organizational systems to streamline document management and supports senior executives by minimizing administrative tasks.
Overview
10
10
years of professional experience
Work History
Executive Assistant
It’s all about Floors
Somers, NY
05.2021 - Current
- Managed executive schedules and coordinated appointments for leadership team.
- Scheduled and arranged travel and hotel reservations for meetings, ensuring timely coordination.
- Set up meeting and event logistics for senior management and updated calendars.
- Organized company events and meetings, managing logistics to enhance attendee experience.
- Facilitated smooth transactions by effectively communicating with clients and vendors.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Collaborated with team members to streamline office procedures and improve efficiency.
- Maintained filing systems and updated records for efficient document retrieval.
- Conducted research and gathered information to support project initiatives.
- Maintained confidential records and files related to executive operations.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
Private Nanny
Debra Goldman
New York, New York
12.2015 - 08.2025
- Supervised daily activities and schedules for children in a nurturing environment.
- Prepared nutritious meals and snacks, accommodating dietary restrictions as needed.
- Organized educational games and activities to promote cognitive development.
- Communicated regularly with parents regarding children's progress and behavior.
- Took children on outings such as parks, library visits, sports events or educational trips.
- Provided supervision and guidance to ensure safety of children in all situations.
- Transported children to and from school, extra-curricular activities and play-dates.
- Assisted with homework, tutoring and school projects as needed.
- Helped children discover enrichment activities to inspire imagination and creativity.
- Provided positive reinforcement through rewards systems for good behavior.
- Regulated children's schedules to balance rest, learning, and play.
- Responded quickly in emergency situations using sound judgment and problem solving skills.
- Administered basic first aid techniques when needed while monitoring health conditions closely.
- Encouraged developmentally appropriate language skills through conversation and activities.
- Administered medication according to parental instructions.
- Met and communicated regularly with parents to discuss children's activities and development.
- Managed household duties including laundry, grocery shopping or light housekeeping tasks when necessary.
- Communicated with parents regularly to discuss progress, concerns and any other issues related to the care of their children.
Education
Edmond Santa Fe
Oklahoma City, OKSkills
- Calendar management
- Schedule management
- Logistics and schedule management
- Travel coordination
- Travel arrangements
- Event planning
- Document preparation
- Document organization
- Document handling
- Proofreading
- Client communication
- Vendor relations
- Email management
- Digital communication
- Phone etiquette
- Multi-line phone proficiency
- Office administration
- Office efficiency
- Business administration
- Operational planning
- Task delegation
- Appointment setting
- Scheduling
- Time management
- Attention to detail
- Critical thinking
- Problem solving
- Conflict management
- Interpersonal communication
- Business communication
- Confidentiality maintenance
- Information confidentiality
- Phone etiquette
- Office administration
- Business administration
- Operational planning
Languages
English
Full Professional
Affiliations
- Reading, writing, cooking, Pilates, running, helping others, watching a good movie, and learning.
Timeline
Executive Assistant
It’s all about Floors
05.2021 - Current
Private Nanny
Debra Goldman
12.2015 - 08.2025
Edmond Santa Fe