Estela Cota
San Jose,USA
Summary
Detail-oriented and results-driven Executive Assistant with extensive experience handling diverse range of administrative tasks for Executive to C-Level Management, eliminating distractions so more strategic work can be done. Possess exceptional facilitation skills, managing all aspects of internal and external communications. Support day-to-day administrative and operational function by working collaboratively with C-Level Executives. Proven success in aligning business objectives with comprehensive administrative knowledge to achieve company goals.
Overview
24
24
years of professional experience
1
1
Certification
Work History
SILERGY TECHNOLOGY
04.2023 - Current
- Provide high level support to the Chief Revenue Officer/EVP, SVP and his team to ensure efficient operation of the office including making travel and meeting arrangements and calendar management. Work directly with HR Director to ensure smooth operation of the building including Facilities and beyond.
- Managed calendars for CRO/EVP and SVP.
- Coordinated internal customer meetings, on-site and offsite team building events
- Coordinated executive travel schedules and ensured seamless logistics for domestic visits
- Supported candidate interview logistics and onboarding including badge access
- Collaborated with international shipping vendors to open accounts and negotiated favorable rates
- Handled visa processing and e-signature setup for NDA workflows
- Facilitate all-hands meeting, ensuring conference room is all set up (video and audio)
- Managed new office set-up in North Carolina, including lease execution, vendor coordination, and service transitions
Executive Assistant
ANALOG DEVICES (MAXIM INTEGRATED)
11.2005 - 01.2023
- Provided administrative support ensuring efficient operation of the office, including making travel and meeting arrangements, preparing reports, handling bill paying and maintaining records for Senior Vice President of Worldwide Sales and Marketing.
- Created central calendar on SharePoint for executives and assistants, which helped foresee key dates of important events.
- Coordinated complex domestic and international travels with zero errors.
- Coordinated both internal and external events successfully.
- Managed complex calendar for Senior Vice President of Worldwide Sales and Marketing
- Coordinated all executive travel arrangements, process travel visas and handle travel changes on short notice.
- Helped streamline department and corporate policies, procedures and guidelines.
Sales Coordinator
RECORTEC, INC.
01.2002 - 11.2005
- Reported directly to Vice President of Sales. Responsible for general support which included data entry, sales order processing and follow through on sales order fulfillment.
- Answered and screened all incoming calls, greeted visitors, and responded to customer’s emails.
- Created quotes, processed credit applications and purchase orders.
- Accounts Receivables (Invoicing / Collection).
- Provided product information via phone and email.
- Communicated discrepancies and resolved routine problems between customers and company.
- Mass mailings and assembled literature.
- Produced and maintained monthly reports.
Education
Business Administration
Evergreen Valley College
Skills
- Schedule Management Time Management Budget Management Organizational Skills Calendar Management Negotiation Skills Customer Relations Client Relations Employee Relations File Maintenance Written and Oral Communication Adaptable Interpersonal Skills
- Microsoft Exchange/Outlook
- Microsoft MS Office Exchange/Outlook, Teams
- ADI Internal Software (eMARs, Acumen, eRadar, Esker, SuccessFactor, eREQ, SoftCO)
- Workday (HR Software), Concur
- Zoom, Webex, Teams and Lark
- Org Plus/Lucid Org Chart
Certification
- WCA (World Class Assistant) Certification, Office Dynamics (02/2021)
- Level I and II Series Certification, Office Dynamics, Star Achievement (01/2021)
AWARDS
Finalist at Silicon Valley Admin Awards – Above the Call Category (05/2019), Finalist at Silicon Valley Admin Awards – Loyalty Category (05/2017)
ADDITIONAL EXPERIENCE
- NETWORK ASSOCIATES, Santa Clara, CA Administrative Assistant III Provided support to the VP of Engineering and VP of Marketing and their direct reports of PGP Security Inc., a Network Associates company, interim Assistant to the President of the business unit.
- COMPUTER ASSOCIATES, San Jose, CA Administrative Assistant Provided support to the General Manager of ACCPAC International, a division of Computer International, Inc.
- INSTITUTE FOR CAREER DEVELOPMENT, San Jose, CA Secretary Provided support to the Supervisor of Vocational Education of Institute for Career Development, a division of Goodwill Industries of Santa Clara County, a non-profit organization.
Timeline
SILERGY TECHNOLOGY
04.2023 - Current
Executive Assistant
ANALOG DEVICES (MAXIM INTEGRATED)
11.2005 - 01.2023
Sales Coordinator
RECORTEC, INC.
01.2002 - 11.2005
Business Administration
Evergreen Valley College
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