Felicite Gibson

Receive invoices from properties, code invoices accurately and consistently, and enter invoices into Yardi in batch form. Work at a heavy paste, pull invoices for tracker with approval and match or decline if entry is not correct.

Schedule of recurring payables by property.

Obtain approval from the director of property management or the VP. Post A/P batches, research and resolve discrepancies on invoices with properties, and support A/R with month-end posting of cash receipts for properties. Back-up payroll with mail drop off to post office

• Prepare and review all-accounts payable invoices.
• Ensure accurate input for PO's and Non-PO's including three-way match.
• Code if need it using GL chart.
• Run weekly aging for check run.
• Set up ACH's and Wire's for process.
• Reconciles credit card bills, freight bills, vendor statements, resolving and reach out to vendor to go over any discrepancies.
• Maintain 1099 records.
• Assist in accruals and journal entries.

• Prepare and reviews accounts payable invoices.
• Ensure timely processing.
• Coding invoices to proper GL accounts.
• Three-way matches very heavy PO processing, handle a lot of discrepancies.
• Requesting POD/packing slips.
• Reconcile monthly statements.
• Resolving any billing issues with vendors.

• Review all vendor invoices against purchase orders and receivers in system.
• Forward discrepancies to requestors on invoices or PO related issues.
• Review monthly statements and make calls to vendor if needed.
• Label problem invoices and move into wait for response folder so payment can be release.
• Handle all tax holds by either contacting the buyer or vendors on issues.

• Assist and prepare audit materials for auditors.
• Audit and review all travel expenses.
• Audit and review and approve all P-card transactions.
• Review all batches before final payment is processed.
• Match all checks and distribution to staff per special request.
• Data entries back up.
• Maintain filing for vendors, contracts employees and foster parents.

• Review all vendor invoices against purchase order, process non-purchase order invoices.
• Travel expenses.
• Forward discrepancies to the buyer for research and resolution.
• Ensure approval process for signatures/invoice coding for process.
• Enter all invoices and review monthly statements.
• Provide customer service to our vendors and customers for payment and billing.

• Prepared audit material for the following State NJ AND CA.
• Maintain files for AP and assist in other area as needed.
• Back up for AR post cash and balance bank deposits.
• Generated customer invoices and process credit card approvals.
• Cleared the open purchase order receive report for month.