Florence Pearson

• School Office Specialist: Serving as school office receptionist if required; receiving and screening telephone calls and referring to appropriate person/office for routing; receiving and directing office visitors; responding to general inquiries for information and assistance; handling calls from upset, angry or confused callers
• Initiating and maintaining a variety of files and records; maintaining manuals and updating resource materials
• Organizing and distributing mail to staff
• Coordinating the work of student assistants working in the office area
• Maintaining regular and consistent attendance and punctuality
• Performing related duties consistent with job description and assignment
• Preparing and maintaining a variety of moderately complex clerical records
• Plan, organize, prioritize, and complete work assignments in a timely and efficient manner
• Multi-task with the ability to adapt quickly to changing situations
• Perform a wide variety of clerical support functions requiring decision making within established policies, rules, and procedures
• Maintain highest level of confidentiality in all matters relating to staff, students, and families
• Compile and maintain complex and extensive records
• Knowledge and Use of Office Equipment (Fax/Copier machine, Multi-Line Phone, Postage meter, and Intercom)
• Instructional Assistant: Assist teachers with arts and crafts and other clerical duties, help students check in and check out books, put away books and organize alphabetically according to authors
• Under the direct supervision of a licensed teacher, providing supplemental practice in various learning experiences, including drills and activities using learning strategies designed to reinforce or modify skills
• Observing students and assisting in recording student development and progress
• Informing supervisor of any unusual academic or disciplinary problems
• Supervising students on the playground, in the hallways or on entering or leaving the classroom.

• Use of Microsoft Office suite such as Email, Excel, PowerPoint, Adobe Acrobat and Teams.
• Detail Oriented.

• Good problem solving skills.
• Ability to work independently and as a part of a team.
• Willingness to learn and adapt to changing work.
• Handle frequent interruptions and able to stay on track.
• Work closely with supervisors, managers and staff.
• Proper handling of confidential documents.
• Perform analytical procedures.
• Receives digital and hard copy documents and prepare for processing.
• Frequent Data entry and 10 Key.
• Verify vendor accounts, code invoices and recognize discrepancies.
• Attention to detail. Ensuring all accounting codes are correctly used.
• Use of multiple databases for entering data and verification purposes.
• Process large volume of invoices daily.
• Use of excel spreadsheets for tracking and logging.
• Perform other duties when needed.

• Greet and serve as the first point of contact and liaison between the principal, students, teachers, parents, district personnel and vendors
• Handles incoming and outgoing phone call/inquiries and transfer calls to appropriate personnel when needed
• Provide excellent verbal and written communication via phone, email or in person with calm demeanor, empathy, and professionalism with a positive attitude
• Appropriately handle, maintains, and secure students' confidential records on a locked filing system
• Multi-task in a fast-paced environment with an ability to learn and adapt to changing work needs
• Coordinating work with administrator, faculty/staff
• Manage and sort all incoming and outgoing documents
• File, copy, scan, or fax when necessary
• Handles all student enrollments, withdrawals and attendance recording
• Collect and generate student information for immunization reporting
• Generate reports, compile, verify with accuracy, and sort information according to priorities to prepare source data for computer entry
• Manages work with self-independence with little to no supervision
• Make independent judgments
• Handle all enrollment processes and verification for new incoming students and withdrawals of current attending students
• Complies with applicable District, state, local and federal laws, rules, and regulations
• Manages and calculates admin and faculty's available sick and personal leave requests
• Ensure all leave absence and vacation time off are calculated correctly for end-of-the-year payout
• Ability to operate standard office equipment (computers, printers, fax, copiers, calculator, multi-line phone, etc.)
• Coordinate and schedule repairs for office equipment and technology devices
• Weekly/monthly meetings, planning and coordinating work with administrative and faculty staff
• Maintains appropriate certifications and training hours as required
• Use and knowledge of school accounting software
• Processing and monitoring of incoming check and cash
• Prepare for deposit, track and log
• Submitting requisition with a correct coding in a school accounting data base to be approve by the accounts payable manager or controller
• Track progress of approval process for requisition/PO and payment
• Verify accounting codes to match with vendors
• Create new vendor profile and acquire W-9 when needed
• Prepare and manage bank statement reconciliation
• Correctly calculate amount matching receipts and bank statement
• Prepare for requisition and create each line item to code and submit
• Manages Teachers and School Office budgets
• Use of spreadsheet to track/log expenses and budgets.

• Greets and assists guests and vendors
• Receives, screens, and transfer calls in a professional calm demeanor
• Maintain highest level of confidentiality in all matters relating to staff, students, and families
• Coordinating work with other administrative staff
• Attending a mandatory weekly administrative meeting
• Plan, organize and prioritize assignments accordingly and timely
• Maintain high level of confidentiality relating students, staff, and families
• Managing School supply orders, inventory, and organization of the supply room
• Distributing and sorting Staff mail
• Knowledge and use of Office equipments
• Knowledge and use of school database system
• Daily use of Microsoft Outlook Email and Calendar
• Daily Data Entry
• Use and knowledge of School office Database
• Food Service Coordinator: Nutrition requirements and certification
• USDA Approved nutritional meals
• Basic cost and record keeping procedures
• Proper operation and maintenance of food service equipment
• Daily Food Preparation according to menu for Students and Staff
• Ensuring that the food is properly cooked
• Food handling safety and sanitation standards and techniques
• Managing Student lunch Account.

• School Office Specialist: Serving as school office receptionist if required; receiving and screening telephone calls and referring to appropriate person/office for routing; receiving and directing office visitors; responding to general inquiries for information and assistance; handling calls from upset, angry or confused callers
• Initiating and maintaining a variety of files and records; maintaining manuals and updating resource materials
• Organizing and distributing mail to staff
• Coordinating the work of student assistants working in the office area
• Maintaining regular and consistent attendance and punctuality
• Performing related duties consistent with job description and assignment
• Preparing and maintaining a variety of moderately complex clerical records
• Plan, organize, prioritize, and complete work assignments in a timely and efficient manner
• Multi-task with the ability to adapt quickly to changing situations
• Perform a wide variety of clerical support functions requiring decision making within established policies, rules, and procedures
• Maintain highest level of confidentiality in all matters relating to staff, students, and families
• Compile and maintain complex and extensive records
• Knowledge and Use of Office Equipment (Fax/Copier machine, Multi-Line Phone, Postage meter, and Intercom)
• Instructional Assistant: Assist teachers with arts and crafts and other clerical duties, help students check in and check out books, put away books and organize alphabetically according to authors
• Under the direct supervision of a licensed teacher, providing supplemental practice in various learning experiences, including drills and activities using learning strategies designed to reinforce or modify skills
• Observing students and assisting in recording student development and progress
• Informing supervisor of any unusual academic or disciplinary problems
• Supervising students on the playground, in the hallways or on entering or leaving the classroom.