Frances B. Medina
Garrison
Summary
Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level HR Assistant position. Ready to help team achieve company goals.
Overview
37
37
years of professional experience
Work History
HR Recruiter Assistant
The Children’s Village
2024.11 - 2026.01
- Managed applicant tracking system, ensuring accurate data entry and timely updates on candidate statuses.
- Conducted thorough reference checks, verifying candidate qualifications and reducing potential risks in hiring decisions.
- Implemented targeted recruiting strategies to fill specialized roles within tight deadlines.
- Operated and maintained applicant tracking and candidate management systems.
Office Manager
Children’s Village
2024.05 - 2024.11
- Streamlined communication between departments, fostering collaboration and information sharing.
- Implemented data management systems, enhancing record-keeping accuracy and retrieval efficiency.
- Handled sensitive information with discretion, maintaining confidentiality of company document and personnel records.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Coordinated with IT department to upgrade office technology, enhancing overall efficiency and data security.
Administrative Assistant to the Director Cottage Life
Lincoln Hall
2004.12 - 2024.02
- Responsible for the overall day to day operations of the Cottage Life Department.
- Directed administrative support for Director as well as 10 Administrator and 12 Cottage Supervisors.
- Managed all departmental expenditure by providing funds for off property trips, home visits, Court visit, special visit, Independent Living program, as well as other trips for the Family Reunification Program.
- Responsible for accurate accounting and processing receipts for all funds distributed to 12 Cottage Supervisor and several other programs.
- Ensured accurate data entry of Resident Restraints to NYS Arts Database on monthly basis.
- Managed phone and email correspondence, handled incoming and outgoing mail, coordinated and scheduled meetings, filing system and completed other clerical task as required by my Director.
Property Manager
Marina Shores Apartments
1999.01 - 2001.01
- Directly responsible for the staff development and training of all Leasing Consultants as well as staying up to date on all aspect of maintenance, providing our maintenance team with all new and innovated ways to be the most proficient maintenance team possible.
- Ensured resident retention by providing timely repairs of all maintenance request, addressing any and all concerns or complaints from our residents.
- Organized and hosted monthly special events (i.e. pool parties, Christmas parties, etc.) for our residents to assist with resident retention.
- Ensured schedules and payroll are meeting departmental requirements.
- Sourced, and managed vendors needed to accomplish projected goals.
- (866) 203-6192
Assistant Manager
Latitudes Apartments
1992.01 - 1999.01
- Support property manager with all aspects of supervision over Leasing Consultants, Maintenance Service Staff and Residents Retention.
- Organized and host special events (i.e.) for Resident Retention.
- Communicated with vendors (Painters, Carpet Cleaners, Housekeeping, etc.)
- Walk all units to ensure readiness for new move-ins and move-outs.
- Follow up on delinquent tenants and send report to Property Manager.
- Greet clients showed apartments and prepared leases.
- Verified tenant incomes and other information on application.
- Walked units and placed welcome packages in units.
- Assisted prospective tenants on other logistics to facilitate smooth move-in processes.
Property Manager
Latitudes Apartments
1996.01 - 1998.01
- Directly responsible for the staff development and training of all Leasing Consultants as well as staying up to date on all aspect of maintenance, providing our maintenance team with all new and innovated ways to be the most proficient maintenance team possible.
- Ensure resident retention by providing timely repairs of all maintenance request and addressing any and all concerns or complaints from our residents.
- Organized and hosted monthly special events (i.e. pool parties, Christmas parties, etc.) for our residents to assist with resident retention.
- Ensures schedules and payroll are meeting departmental requirements.
- Sourced and managed vendors needed to accomplish projected goals.
- Followed up on delinquent tenants and coordinate collection procedures.
- Performs all duties required by the management of Boddie-Noell Properties, including preparing our annual budget for this property.
- (757) 491-2499
Leasing Consultant
Latitudes Apartments
1989.01 - 1992.01
- Performs all duties required by the management of Boddie-Noell Properties, including preparing our annual budget for this property.
Education
Business Management -
BERKLEY COLLEGE
White Plains, New York01.1984
Administrative Assistant - undefined
WESTCHESTER BUSINESS INSTITUTE
White Plains, New York01.1983
Skills
- Microsoft Office
- Residential Life Housing Operations
- NYS OCFS Arts database
- Director Administrative Support
- Bookkeeping/Accounts Payable
- Expenditures
- State Mandated Reporter
- Data Entry
- Leasing/Property Tours
- Phone and email correspondence
- Background Check Investigations
- Appointment scheduling
- Financial Budgeting and Reporting
- Maintenance services coordination
- Maintenance Knowledge
- Event coordination and hosting
- Multi-Family Property Management
- Staff development, training and scheduling
Timeline
HR Recruiter Assistant
The Children’s Village
2024.11 - 2026.01
Office Manager
Children’s Village
2024.05 - 2024.11
Administrative Assistant to the Director Cottage Life
Lincoln Hall
2004.12 - 2024.02
Property Manager
Marina Shores Apartments
1999.01 - 2001.01
Property Manager
Latitudes Apartments
1996.01 - 1998.01
Assistant Manager
Latitudes Apartments
1992.01 - 1999.01
Leasing Consultant
Latitudes Apartments
1989.01 - 1992.01
Administrative Assistant - undefined
WESTCHESTER BUSINESS INSTITUTE
Business Management -
BERKLEY COLLEGE