Frances A. Hawkins

• Manage all HR systems: (Sage 100 Contractor/Arcoro for Construction) research and resolve issues, conduct audits to ensure data accuracy, and make recommendations for process improvement
• EOS Leadership Team Member for the People Operations Department
• Lead and manage on/off boarding, learning & development, and diversity operations
• Manage Human Resources annual budget
• Maintain employee data in our HRIS (Arcoro for Construction) including updating organizational structure changes, job titles, and salary increases
• Manage hiring process from job posting to new hire orientation
• Ensure employee development through performance management reviews, 1on1’s, and PIP’s
• Create, update and manage key policies and processes such as vacation, severance, remote work
• Responsible for creating and ensuring that SOPs reflect the operational reality across all departments
• Implement and ensure tracking against goals including regular communications to the staff of progress via ClickUp program
• Manage Safety Director responsibilities and weekly job site visits
• HR software, Arcoro for Construction and TEAMS Calling implementation and training
• Lead and manage new and existing IT projects and ticket dashboard

Financial/Accounting Responsibilities

• Responsible for full cycle weekly Union payroll processing with direct deposit
• Payroll posting to GL
• Company credit card statement reconciliation
• Complete Accounts Payable Management via paperless system
• Follow month/year end close schedule
• Monthly Sheet Metal and Plumbers and Pipefitters Union reporting payments
• Monthly intercompany billing

Recruiting Responsibilities

• Develop and update job descriptions and job specifications
• Source and recruit candidates by using ATS database, job boards, and social media
• Vet candidate resumes and job applications and conduct phone screen
• Coordinate and schedule individual and team interviews
• Act as point of contact and build influential candidate relationships during the selection process

Manage financial, administrative, and human resource activities to achieve company goals

Financial/Accounting Responsibilities

• Implement, develop, and maintain financial procedures and standard accounting policies
• Review accounting discrepancies and recommend corrective actions
• Ensure the preparation and maintenance of financial records
• Review all invoices and make the relevant payments in a timely manner
• Follow month/year end close schedule
• Manage/reconcile GL/bank account transactions

Administrative Responsibilities

• Develop business plan, timeline and budget to perform financial projects
• Develop and maintain administrative procedures
• Monitor and manage expenditures within allotted budget
• Work closely with CEO/General Manager in preparation of business plan and operational budget
• Respect and maintain confidentiality of the office, its records and restricted information
• Manage processing tax filing activities
• Plan and coordinate all company events and employee recognition programs

Human Resource/People Operations Responsibilities

• Oversee recruitment for open positions, screening applications and arranging interviews, reference checks, background check and drug screen test, setting up personnel files, and creating new hire forms
• Conduct new hire orientation and exit interviews
• Process new hires into HRIS system, safety training and role development of employees
• Process correspondence in a timely fashion, including unemployment claims, L&I claims, and disability applications
• Conducts timely, thorough investigations of written employee complaints or personnel policy violations, working with supervisor and CEO as appropriate
• Reviews personnel action forms for completion and accuracy and transmits to Payroll for entry into accounting system
• Conducts annual employee satisfaction surveys and prepares reports of results for management use, identifying opportunities for improvement.
• Plans and coordinates benefits open enrollment activities, including conducting presentations and notifies all employees of benefit change opportunities, and tracking each employee response.
• Coordinate benefits processing and handle enrollments, COBRA, terminations, changes, and beneficiaries
• Bridge management and employee relations by addressing demands, grievances or other issues
• Handbook and company policy development and updates
• Participates in the annual compensation planning/merit process by generating compensation reports and analyzing merit awards vs. budgets

Payroll Administrator

• Responsible for the preparation and processing of the bi-weekly payroll for approximately 200 hourly and salaried employees on the Paycom payroll system (this includes the entire cycle of payroll with overtime calculation for hourly employees)
• Review and ensure accuracy of approved advances, travel and overtime claims
• Responsible for processing of employee earnings and deduction
• Responsible for troubleshooting of all payroll and timesheet issues with employees and department heads
• Setup and implement all direct deposit and employee taxes
• Month end payroll journal entries

• Responsible for monthly reconciliation of assigned fund accounts with 15 entities
• Coded and processed all incoming invoices and upload to system for check run and payment
• Processed employee expense reports
• Initiated applications of EIN for new funds and disputed credit card chargebacks in timely manner
• Reconciled bank statements, prepared cash flow reports, performed month-end close entries,
• Assisted with the processing bi-weekly payroll and managed employee leave and benefits
• Managed the processing of inter-company funding, bank wires, ACH, and inter-company transfers
• Gathered, assembled, correlated information to prepare concise reports and train others on reconciliation processes
• Coordinated funding for weekly bulk home purchases in excess of $100m
• Maintained auction cashier check logs, funding bank balances, and reconciliations

• Responsible for accurately posting and reporting all tenant payments received and due monthly
• Audited tenant ledgers for accuracy and made necessary journal entries/adjustments
• Trained interns and new team members on payment processing
• Monitored and reviewed accounts payable coding for accuracy and processing
• Analyzed/Reconciled AR to general ledger in conjunction with month-end close process
• Creation of transfer spreadsheet to make bank transfers to corresponding clearing accounts

• Responsible for directing, managing and ensuring proper training for the AP/AR/Payroll departments
• Prepared and processed semi-monthly payroll to include taxes, liabilities and insurance for 200+ employees
• Updated payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions
• Assisted recruiter with new employee on-boarding as it pertained to payroll and benefits
• Ensured large and critical vendor accounts were consistently reconciled
• Developed critical vendor relationships
• Performed root cause analysis of inefficient processes and workflow
• Analyze data, isolate the problem and drive improvement actions for people, processes and systems
• Presented various accounting reports to C-Suite Executive Team and made suitable observations and recommendations