Gabriel Gonzalez
Humble,TX
Summary
Dynamic Office Administrator with a proven track record at Steptoe LLP, excelling in staff supervision and policy development. Expert in fostering team collaboration and organizing impactful events, while implementing efficient office protocols. Adept at effective communication and maintaining impeccable office organization to drive performance and enhance productivity.
Overview
1
1
Certification
25
25
years of professional experience
Work History
Office Manager
Steptoe LLP
Houston, Texas
04.2025 - Current
- Coordinated scheduling and meetings for attorneys and staff members.
- Organized office events and team gatherings to foster collaboration.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Supervised staff members, organized schedules and delegated tasks.
- Coded and entered daily invoices with in-house accounting software.
- Provided training to new hires on office policies and procedures.
- Developed and implemented office policies and procedures.
- Organized company events including holiday parties, team building activities .
- Implemented and maintained company protocols to facilitate smooth daily activities.
Operations Manager
Steptoe LLP
Houston, Texas
01.2024 - 04.2025
- Managed daily operations and workflows to ensure efficiency and compliance.
- Supervised day-to-day workflow of employees in order to maximize productivity and maintain quality standards.
- Coordinated with other departments including sales, marketing, finance, human resources. to ensure efficient operations.
- Analyzed and controlled materials, supplies and equipment operational expenses.
- Established effective relationships with vendors to negotiate pricing and secure materials needed for production.
- Coordinated team schedules to optimize resource allocation and coverage.
- Facilitated communication between departments to enhance collaboration.
Accounts Payable Supervisor
Smyser Kaplan Veselka LLP
Houston, Texas
10.2020 - 01.2024
- Supervised accounts payable team to ensure accurate invoice processing.
- Managed vendor relationships to resolve payment inquiries and discrepancies.
- Reviewed and approved invoices for compliance with company policies.
- Implemented process improvements for efficient invoice approval workflows.
- Trained staff on accounts payable procedures and software usage.
- Assisted with month-end closing activities related to accounts payable.
- Responded promptly to inquiries from vendors regarding payment status.
- Investigated discrepancies between invoice amounts and purchase orders.
- Processed payments to vendors via check or electronic transfer methods.
- Reviewed and approved invoices for accuracy, completeness, and proper authorization.
- Researched past due invoices.
Records Manager
Smyser Kaplan & Veselka LLP
Houston, Texas
01.2007 - 10.2020
- Managed document retention policies and procedures for law firm compliance.
- Supervised staff in the organization and maintenance of legal records systems.
- Monitored access to confidential documents to ensure data security compliance.
- Collaborated with legal teams to support case preparations and document retrieval.
- Ensured timely disposal of records in accordance with legal regulations and firm policy.
- Organized filing systems for easy retrieval of documents when needed.
- Developed and implemented records management policies and procedures.
- Developed and implemented a records management system to track, store, and manage confidential documents.
- Analyzed current processes for storage, retention, and destruction of records.
Paralegal Assistant
Smsyer Kaplan & Veselka LLP
Houston, Texas
08.2001 - 01.2007
- Managed case files and maintained accurate records in document management systems.
- Assisted attorneys during trial preparation by organizing exhibits and evidence.
- Assisted in trial preparation activities such as witness interviews, exhibits organization, document review and file management.
- Provided administrative support such as scheduling appointments or coordinating travel arrangements.
- Provided administrative support to boost firm's document production and legal correspondence.
- Organized and prepared case exhibits and evidence for trial.
- Created and updated case management and client account databases.
Education
Bachelor of Science - Criminal Justice
University of Houston- Downtown
Houston, TX05-2008
Skills
- Office organization
- Staff supervision
- Policies development
- Team collaboration
- Event coordination
- Effective communication
- Staff management
Certification
- Co-Chair of Business Partners Committee, ALA Houston Chapter
Timeline
Office Manager
Steptoe LLP
04.2025 - Current
Operations Manager
Steptoe LLP
01.2024 - 04.2025
Accounts Payable Supervisor
Smyser Kaplan Veselka LLP
10.2020 - 01.2024
Records Manager
Smyser Kaplan & Veselka LLP
01.2007 - 10.2020
Paralegal Assistant
Smsyer Kaplan & Veselka LLP
08.2001 - 01.2007
Bachelor of Science - Criminal Justice
University of Houston- Downtown