Mandy Rodriguez
The Conservation Society of San Antonio
San Antonio,Texas
1
Certification
11
years of professional experience
Administrative Assistant supporting large-scale event operations, volunteer communications, and office coordination for NIOSA. Manages correspondence, manuals, newsletters, meeting notes, and volunteer documentation while helping keep Booth Chairmen, Area Chairmen, and event leadership aligned. Supports Beer & Wine Program communications, TABC-related information, and event logistics with a steady, organized office presence.
Work History
Administrative Assistant – A Night in Old San Antonio (NIOSA)
10 Years 10 Months- Provide administrative support for the NIOSA office and assist with daily office operations.
- Coordinate and communicate with NIOSA volunteers, Area Chairmen, Booth Chairmen, Vice Chairmen, and event leadership.
- Coordinated volunteer registration, Hold Harmless forms, training information, meeting communications, and event-related documentation to ensure smooth onboarding and compliance.
- Prepare, edit, organize, and distribute NIOSA correspondence, manuals, newsletters, meeting notes, and other administrative materials.
- Assist with the NIOSA Beer & Wine Program, including volunteer communications, procedures, TABC-related information, ID requirements, and booth responsibilities.
- Help coordinate information related to alcohol-service policies, volunteer requirements, nightly reporting, scanners, supplies, and booth operations.
- Assist with planning and communicating information for NIOSA meetings and training sessions.
- Supported event logistics by organizing booths, supplies, cleaning procedures, golf cart training, kitchens, pallet areas, and other operational needs to enhance event execution.
- Communicate with volunteers and staff to help resolve questions, concerns, and event-related issues.
- Prepared marketing and promotional materials for NIOSA to effectively communicate event offerings and increase participant engagement.
- Create and edit social media content highlighting NIOSA food booths, attractions, special events, volunteers, and San Antonio traditions.
- Develop engaging social media stories and promotional content featuring Lola la NIOSA.
- Assist with newsletter content, promotional campaigns, NIOSA swag, ticket information, and membership communications.
- Work effectively in a fast-paced environment while managing multiple deadlines and responsibilities.
- A Night in Old San Antonio (NIOSA)
- San Antonio, Texas
Education
Diploma - High School Administration
Skills
Administrative office support
Calendar & meeting support
Data entry & record keeping
Document preparation
Email & written correspondence
Purchase order processing
Event coordination
Volunteer coordination
Stakeholder communication
Marketing support
Newsletter preparation
File management systems
Website content management
Certification
- TABC Certification, if applicable
- Food Handling Certification
COMMUNITY & ORGANIZATIONAL INVOLVEMENT
The Conservation Society of San Antonio / A Night in Old San Antonio, Dedicated to supporting NIOSA's mission of celebrating and preserving San Antonio's unique history, culture, traditions, food, music, and community spirit.
Timeline
Administrative Assistant – A Night in Old San Antonio (NIOSA)
The Conservation Society of San Antonio
10.2015 - CurrentRead More
Brackenridge HS
Diploma from High School Administration
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