GARNA ELSTON
Seaboard Foods
Guymon
17
years of professional experience
Administrative support professional, experienced in fast-paced environment, demanding strong organizational, technical and interpersonal skills. Trustworthy, ethical and discreet: dedicated to superior customer service. Detail oriented and resourceful in completing projects; able to multi-task effectively.
Work History
Administrative Coordinator
6 Years 2 Months- Multitask effectively in a fast-paced environment, prioritizing tasks appropriately to meet daily deadlines consistently.
- Receive incoming phone calls and address inquiries from customers, vendors, and external contacts, ensuring accurate delivery to appropriate staff.
- Oversee scheduling for conference rooms while managing hotel accommodations for events.
- Greet visitors with professionalism and enthusiasm to provide support and direct guests to the appropriate department.
- Negotiate with vendors for office supplies, securing cost savings while maintaining quality.
- Manage daily mail distribution, ensuring timely delivery of correspondence and packages.
- Conduct regular inventory assessments to guarantee essential materials are readily available for operational needs.
- Process outgoing mail with a high level of accuracy, including weighing packages and calculating appropriate postage fees.
- Offer support to other departments when needed, demonstrating flexibility and teamwork in achieving organizational goals.
- Manage vehicle calendar to optimize scheduling and enhance availability.
- Execute timely processing of expense reports and invoices to ensure accurate financial records.
- Oversee quarterly meat sales operations for employees across 9 locations spanning 5 states.
Internal Audit/Accounts Payable
1 Year- Managed payment workflows for vendors, ensuring accuracy and compliance with financial protocols.
- Daily, reconcile supporting records and documents to summarized paperwork or electronic records. (e.g. total sales and payouts per shift and/or day).
- Daily, reconcile the amount indicated on the progressive sign/meter to the cash counted or received by the cage and the payouts made for each progressive pot and pool.
- Review statistical reports for any deviations from the mathematical expectation exceeding the threshold established.
Accounts Payable and Receivable
2 Years 11 Months- Process payments to vendors for Guymon OK, Dalhart TX, Dumas TX locations as well as Woodward OK print shop. Including any other vendors as required. Assist vendors with account inquiries.
- Enter customer payments from all locations and prepare deposits.
- Maintain Guymon OK database, which includes Kansas and Colorado, for customers as well as sending out statements/invoices for same customers.
- Develop reports to detail aging and past due accounts for sales staff in Guymon OK, Kansas and Colorado.
- Analyzed accounts to identify discrepancies, resolving variances efficiently.
Accounts Payable and Purchasing Agent Clerk
7 Years 2 Months- Prepare and distribute Accounts Payable Ledger, Payments Report, Cash Requirements Report, Print Checks and Warrant Register, Balance by accounting fund.
- Managed vendor information to maintain accuracy. Facilitated account inquiries for vendors, enhancing communication.
- Executed processing and distribution of 1099 forms for vendors and IRS compliance.
- Facilitated the collection and maintenance of affidavits of non-collusion to ensure compliance.
- Prepared and distributed accounts payable ledger, payments report, cash requirements report, printed checks and warrant register, and balanced by accounting fund for financial accuracy.
- Balanced accounts receivable by verifying and adjusting utility billing teller receipts from prior business activities.
- Facilitated timely issuance and processing of purchase orders to support municipal procurement activities.
- Coordinated supply orders and maintained stock levels for city offices, with a focus on supporting the billing department's needs.
- Facilitated customer support by addressing inquiries related to billing accounts.
- Fulfilled various tasks assigned by supervisor to support team objectives.
Education
High School Diploma
Graduated
- Introduction to Computers
Brief course
Skills
Accounts Payable/Receivable
General Accounting
Payroll
MS Office/Excel
Computer Operations
Office Equipment Operation/10 Key/Data Entry
Filing & Data Archiving
Customer Service & Relations
Telephone Reception
Detail Oriented
Attention to detail
Timeline
Administrative Coordinator
Seaboard Foods
07.2020 - CurrentRead More
Internal Audit/Accounts Payable
Golden Mesa Casino
08.2019 - 08.2020Read More
Accounts Payable and Receivable
SPC Office Products
08.2016 - 07.2019Read More
Accounts Payable and Purchasing Agent Clerk
City of Guymon
06.2009 - 08.2016Read More
OPSU
from Introduction to Computers
Read More
St. Petersburg High School
High School Diploma
Read More