Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

G. Carol Lopez

Clermont,FL

Summary

A highly organized and detail-oriented Executive Assistant with over 20 years of experience supporting C-level executives. Skilled in managing complex calendars, coordinating domestic and international travel, and prioritizing tasks in fast-paced environments. Recognized for exceptional communication, proactive problem-solving, and successfully implementing and managing travel and expense programs.

Overview

30
30
years of professional experience

Work History

Executive Administrative Director - Executive Assistant to CEO

VikingCloud (Confidential), Remote/WFH
02.2024 - Current
  • Provide C-level executive support all executives as projects arise
  • Responsible for heavy calendar, meeting and event management
  • Organize and plan meetings to include Advisory Board Meetings, Executive Leadership Meetings, Town Hall Meetings and Customer Meetings and visits
  • Arrange heavy domestic and international travel
  • Prepare expense reports for all C-level executives
  • Handle confidential information, personal and business, with the highest level of integrity
  • Review and approve travel and expense reports on behalf of Executives
  • Serve as point of contact for other Executives who require assistance in the US
  • Successfully manage offices globally as well as open up new offices in all parts of US and Europe
  • Assessed and analyzed departmental budgets to find ways to minimize expenses and optimize profits.

Executive Assistant to CEO - Director of Administration

Magnit (previously PROUnlimited, WorkForceLogiq and ZeroChaos), Orlando, FL
12.2005 - 02.2024
  • Provide C-level executive support to 5 Executives, CEO, CRO, CMO, COO and Country Director as well as other executives as projects arise
  • Responsible for heavy calendar, meeting and event management
  • Coordinate high-level conference call with groups in the United States, Europe and Asia
  • Organize and plan meetings to include Advisory Board Meetings, Executive Leadership Meetings, Town Hall Meetings and Customer Meetings and visits
  • Arrange heavy domestic and international travel via Axiom
  • Prepare expense reports for CEO
  • Handle confidential information, personal and business, with the highest level of integrity
  • Process vendor invoices, obtaining approval and entering in CRM System
  • Review and approve travel and expense reports on behalf of Executives
  • Serve as point of contact for other Executives who require assistance in the US
  • Successfully manage offices globally as well as open up new offices in all parts of US and Europe
  • Organized and coordinated conferences and monthly meetings.

Office Administrator - Support to Tax Department

BDO Seidman, LLC
01.1995 - 01.2005
  • Provided administrative support to Partners and Managers in the tax department
  • Scheduled and organized daily operational tasks to optimize team performance.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained electronic and paper filing systems for easy retrieval of information.
  • Tracked office supplies and restocked low items to keep team members on-task and productive.
  • Contributed to a positive work environment by fostering strong working relationships among colleagues.
  • Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including reception duties and ad-hoc administrative tasks.

Education

Associate of Arts - General Studies

Miami Dade Community College
Miami, FL
06.1994

Skills

  • Organizational Management
  • Client Relationships
  • Office Management
  • Team Leadership/Motivation
  • Calendar/Schedule Management
  • Board Coordination
  • Budget Management
  • Presentations & Reports
  • Project Management
  • Event Planning
  • International Travel
  • Ability to manage a team
  • Manage Travel, Credit Card and Expense Program
  • Google Workspace
  • Operations management

Languages

English
Native or Bilingual
Spanish
Native or Bilingual

Timeline

Executive Administrative Director - Executive Assistant to CEO

VikingCloud (Confidential), Remote/WFH
02.2024 - Current

Executive Assistant to CEO - Director of Administration

Magnit (previously PROUnlimited, WorkForceLogiq and ZeroChaos), Orlando, FL
12.2005 - 02.2024

Office Administrator - Support to Tax Department

BDO Seidman, LLC
01.1995 - 01.2005

Associate of Arts - General Studies

Miami Dade Community College

Similar Profiles

CREATE PROFILE
G. Carol Lopez