G. Carol Lopez
Clermont,FL
Summary
A highly organized and detail-oriented Executive Assistant with over 20 years of experience supporting C-level executives. Skilled in managing complex calendars, coordinating domestic and international travel, and prioritizing tasks in fast-paced environments. Recognized for exceptional communication, proactive problem-solving, and successfully implementing and managing travel and expense programs.
Overview
30
30
years of professional experience
Work History
Executive Administrative Director - Executive Assistant to CEO
VikingCloud (Confidential), Remote/WFH
02.2024 - Current
- Provide C-level executive support all executives as projects arise
- Responsible for heavy calendar, meeting and event management
- Organize and plan meetings to include Advisory Board Meetings, Executive Leadership Meetings, Town Hall Meetings and Customer Meetings and visits
- Arrange heavy domestic and international travel
- Prepare expense reports for all C-level executives
- Handle confidential information, personal and business, with the highest level of integrity
- Review and approve travel and expense reports on behalf of Executives
- Serve as point of contact for other Executives who require assistance in the US
- Successfully manage offices globally as well as open up new offices in all parts of US and Europe
- Assessed and analyzed departmental budgets to find ways to minimize expenses and optimize profits.
Executive Assistant to CEO - Director of Administration
Magnit (previously PROUnlimited, WorkForceLogiq and ZeroChaos), Orlando, FL
12.2005 - 02.2024
- Provide C-level executive support to 5 Executives, CEO, CRO, CMO, COO and Country Director as well as other executives as projects arise
- Responsible for heavy calendar, meeting and event management
- Coordinate high-level conference call with groups in the United States, Europe and Asia
- Organize and plan meetings to include Advisory Board Meetings, Executive Leadership Meetings, Town Hall Meetings and Customer Meetings and visits
- Arrange heavy domestic and international travel via Axiom
- Prepare expense reports for CEO
- Handle confidential information, personal and business, with the highest level of integrity
- Process vendor invoices, obtaining approval and entering in CRM System
- Review and approve travel and expense reports on behalf of Executives
- Serve as point of contact for other Executives who require assistance in the US
- Successfully manage offices globally as well as open up new offices in all parts of US and Europe
- Organized and coordinated conferences and monthly meetings.
Office Administrator - Support to Tax Department
BDO Seidman, LLC
01.1995 - 01.2005
- Provided administrative support to Partners and Managers in the tax department
- Scheduled and organized daily operational tasks to optimize team performance.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Contributed to a positive work environment by fostering strong working relationships among colleagues.
- Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including reception duties and ad-hoc administrative tasks.
Education
Associate of Arts - General Studies
Miami Dade Community College
Miami, FL06.1994
Skills
- Organizational Management
- Client Relationships
- Office Management
- Team Leadership/Motivation
- Calendar/Schedule Management
- Board Coordination
- Budget Management
- Presentations & Reports
- Project Management
- Event Planning
- International Travel
- Ability to manage a team
- Manage Travel, Credit Card and Expense Program
- Google Workspace
- Operations management
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Executive Administrative Director - Executive Assistant to CEO
VikingCloud (Confidential), Remote/WFH
02.2024 - Current
Executive Assistant to CEO - Director of Administration
Magnit (previously PROUnlimited, WorkForceLogiq and ZeroChaos), Orlando, FL
12.2005 - 02.2024
Office Administrator - Support to Tax Department
BDO Seidman, LLC
01.1995 - 01.2005
Associate of Arts - General Studies
Miami Dade Community College
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