Genevieve Mendoza Laurent
Orange,CA
Summary
I am a professional with many years of experience working at the University of California, Irvine. I have been the Program Manager for UCI Anti-Cancer Challenge since November 2021. I previously provided executive level support to 3 associate vice chancellors in the department of Health Advancement. I was an assistant administrative analyst in the Office of the Chancellor prior to coming to Health Advancement and served in an administrative and accounting position in the School of Biological Sciences. I work effectively in a demanding environment and consistently prioritize tasks to meet deadlines.
Program Manager with extensive experience in event logistics and fundraising initiatives, successfully overseeing the planning and execution of annual events. Managed budgeting and financial reconciliation processes, leading to consistent growth in fundraising and participant engagement year over year. Coordinated grassroots outreach efforts, enhancing community involvement and volunteer management for large-scale events. Developed strong relationships with stakeholders, facilitating effective communication and collaboration across departments to optimize event outcomes.
Overview
1
1
Certification
26
26
years of professional experience
Work History
Program Manager
UCI Anti-Cancer Challenge
11.2021 - Current
- As the Program Manager for Anti-Cancer Challenge reporting to the Associate Director, I have assisted in building all aspects of the annual event, which includes budgeting and reconciling finances, planning lead up events which include research receptions and lab tours as well as the Anti-Cancer Challenge annual kickoff event and Anti-Cancer Challenge training rallies. I have worked with the team to build and improve the event in my time here and we have successfully exceeded our fundraising and participant numbers year over year.
- I manage 10 -15 the grassroots events year round, going out into the community to spread the word about Anti-Cancer Challenge resulting in growth of our participation numbers and exceeding annual fundraising year over year.
- Managed 200+ volunteers for annual event and coordinated registration packet pick-up for 3,000+ participants.
- I have strong relationships with campus leadership and management, as well as community leaders and liaisons which help build and support the event as well, serving as the primary point of contact for all constituencies.
- I process all financial payments to vendors across campus and in the private sector.
- As a team, we have streamlined our processes to address issues reported in the event feedback and improve the event year over year.
- I conduct post event reviews to determine ways to improve our event, and work with the team to implement best practices, finer distinctions and /or additional process and policy components.
- Researched pharmaceutical companies and secured funding through sponsorships year over year, serving as primary contact for associated fundraisers.
- Coordinated with cross-organizational departments and external entities to enhance collaboration, working closely with UCI Advancement Special Events and Protocol staff, Telephone Outreach Program, and UCI Health Marketing to promote Anti-Cancer Challenge.
- I also support special projects as assigned, currently covering many of the Associate Director duties for 2026 since the position is currently vacant, including event logistics, event operations, donor relations, in-kind sponsorships and all assigned tasks, as appropriate.
Executive Assistant
Health Advancement
Irvine
05.2015 - 11.2021
- Performed coordination of complex, confidential and sensitive issues of a broad scope related to donor relations, major gift fundraising, and communications which support the professional objectives and activities of UC Irvine Health Advancement.
- Maintained calendar for Associate Vice Chancellor by scheduling appointments, meetings and other events with a variety of high-level executives, staff, faculty and physicians, major donors and prospective donors. Provided supporting files and background materials in preparation for all activities. Respond to requests for Associate Vice Chancellor involvement in meetings in a timely fashion.
- Planned and arranged business meetings for the Associate Vice Chancellor with university officials, staff, physicians, faculty, major donors, and prospective donors to discuss UC Irvine Health Advancement initiatives.
- Researched and compiled data from diverse sources, evaluated and analyzed information, and prepared detailed reports and recommendations for the Associate Vice Chancellor, enhancing decision-making for biographical, financial, and project-related presentations.
- Established and maintained complex filing and electronic tickler system for all correspondence, reports and other documents, and utilized these to conduct follow-up/reminders with the Associate Vice Chancellor.
- Served as liaison with major donors, faculty and staff. Responded to a wide range of frequent requests for information, data, background/biographical information by major donors, campus officials and staff, business executives, and government officials in a timely fashion. Communicated effectively and in a highly professional manner through email, telephone calls, and correspondence. Ensured follow-up to the appropriate person was made.
- Arranged meetings, tours, and small events, including reserving conference room space, catering, and preparing budgets; confirmed participant attendance and supplied necessary materials, ensuring smooth execution of all activities.
- Attended events as required to welcome participants and guests, check in and completed specific event-related assignments.
- Used word processing software to draft, format and prepare a wide range of materials including acknowledgement letters, correspondence, memoranda, proposals, reports, e-mail and meeting agendas and minutes. Edit all materials to check for spelling and grammar accuracy.
- Prepared regular reports to track mileage and expenses for reimbursement for the Associate Vice Chancellor.
- Prepared forms to request reimbursement of expenses, purchase of office supplies, payment of invoices and establishment of purchase orders. Coordinated with University Advancement's and the School of Medicine's finance offices to ensure all financial transactions are documented appropriately and completed in a timely manner.
- Made all travel and lodging arrangements while complying with University policy.
- Sorted incoming mail by priority to enhance response efficiency. by priority to streamline responses and communication. Pulled background files and other materials needed for responses.
- Coordinated with other administrative assistants in the office suite to ensure smooth and effective operations including ordering of supplies, inventory of stationery, and maintenance of office machines.
- Coordinated with other administrative assistants in the office suite to ensure coverage of office telephones all day from 8:00 am-5:00 pm each day.
- Prepared or reviewed gift transmittal forms with required and complete information. Drafted gift acknowledgement letters as appropriate. Obtained signatures for approval and forwarded to Gift Administration.
- Reviewed weekly University Advancement $250 + Gift Report and notified the Associate Vice Chancellor of new gifts to the health sciences each week. Prepared acknowledgement letters from the Associate Vice Chancellor, or others, as appropriate.
- Independently requested various reports from University Advancement databases as requested including fundraising reports, donor and prospect lists, mailing lists, etc. Conducted a comprehensive review of all data to ensure accuracy for its respective usage.
- Extracted complex data from reports and prepared/formatted the data in summary reports.
- Managed biographical updates with University Advancement IT to ensure accuracy.
- On a monthly basis, requested and compiled reports monitoring UC Irvine Health Advancement fundraising activity. Compiled summary reports and distributed as necessary.
- Researched, gathered and analyzed information from the web to assist in preparing proposals, presentations and reports.
- Formatted data for use in mailing lists, including producing mail merge documents as needed for events or publications and other materials mailings.
- Entered detailed contact reports into Zotforce to maintain accurate records. into Zotforce as appropriate.
- Maintained confidential files to track donors and prospects.
- Coordinated with UC Irvine Health Advancement staff to compile updates on major, leadership, and principal gift prospect activities, ensuring tracking reports were consistently updated and communicated, and followed up on agreed-upon timelines to support fundraising objectives.
- Communicated updates on principal/leadership gift prospects, as needed, to the principal gifts office.
- Requested research on prospective donors as requested. Followed up to ensure requests are fulfilled and that research is reviewed by the Associate Vice Chancellor and filed appropriately and confidentially for future reference.
Assistant Administrative Analyst
Office of the Chancellor
Irvine
10.2010 - 05.2015
- Administrative and Clerical Support: Provided administrative support to the Associate Chancellor in the Executive Assistant’s absence. Meeting coordination planned all aspects of travel and calendaring.. Prepared and composed a variety of documents applying university policies, procedures and practices. Drafted and prepared final copies of correspondence, including confidential correspondence, for Chancellor and Associate Chancellor's signatures. Obtained appropriate signatures and mailed correspondence as appropriate. Collaborated with office administrative staff and completed additional duties to support overall operations. Kuali Finance System (KFS) including processing travel, payments to vendors, disbursement vouchers, entertainment, ordering supplies and materials for the office and keeping a stock of all supplies as necessary.
- Executive Document Management: Coordinated mail, correspondence and documentation for the Office of the Chancellor using "ExFiles"; included scanning, filing, logging and tracking all documents to ensure ease of retrieval and access to information. Reviewed, prioritized and coordinated documents for appropriate course of action, disseminated action by including senior managers and/or their designees. Logged all action items and due dates and compiled all necessary background information and materials for responses. Fulfilled requests to research individual documents or multiple documents related to broader topics. Assisted in compiling documents and information to assist with preparation of presentations, reports or other forms of communication.
- Served as inter-office liaison to campus and community, responding to information requests and planning and coordinating meetings and events, including facilities reservations, catering orders, parking, security, signage, and payment documentation.
- Administrative and Clerical Support: Provided administrative support to the Associate Chancellor in the Executive Assistant's absence. Meeting coordination planned all aspects of travel and calendaring. Prepared and composed a variety of documents applying university policies, procedures and practices. Drafted and prepared final copies of correspondence, including confidential correspondence, for Chancellor and Associate Chancellor's signatures. Obtained appropriate signatures and mailed correspondence. Worked closely with other office administrative staff and completed additional duties and assignments as necessary to support the overall operations of the office. Kuali Finance System (KFS) including processing travel, payments to vendors, disbursement vouchers, entertainment, ordering supplies and materials for the office and keeping stock of all supplies as necessary.
- Received and screened incoming calls, documenting and relaying messages to the correct staff member.
- Provided administrative support for Chief Executive Roundtable, acting as receptionist and first point of contact for guests and callers. Planned and coordinated meetings and events, tracked RSVPs, booked facilities, arranged catering, and ensured security and signage requirements were met. Compiled correspondence, invoices, and materials for business travel, and maintained organized systems for document flow and retention per university policy.
- Supported Assistant Operations Manager in daily management tasks to enhance operational efficiency. in daily operations management tasks.
Program Assistant
Minority Science Programs, School of Biological Sciences
Irvine
09.2000 - 10.2010
- Managed office operations and performed all bookkeeping and accounting duties, including preparing monthly budget reports and expense projections, tracking and reporting spending, and assisting with contract and grant preparation. Filed and maintained accurate documentation for approximately $8 million in grant funding for NIH and NSF.
- Coordinated office administration tasks including reception, purchasing, accounting, event and travel coordination, and payroll processing.
- Liaised between departments with students, parents, faculty, and staff, maintaining professional communication.
- Screened incoming calls for the department and directed them to the appropriate staff member.
- Sorted, prepared, and sent mail.
- Processed all aspects of purchasing, including purchase orders for departmental equipment and supplies, PalCard purchasing, reviewing and reconciling payments, and processing travel, stipends, supplies, and meal reimbursements.
- Coordinated travel arrangements for conferences and research trips prepared and processed accommodations for up to 30 people for national and international conferences and research abroad.
- Planned, coordinated, and scheduled seminars, events, conferences and meetings.
Education
Bachelor of Arts - Liberal Studies major with an emphasis on elementary education and a minor in psychology
Loyola Marymount University
Los Angeles, CASkills
- Program management
- Event coordination
- Donor management
- Donor database
- Financial reconciliation
- Vendor disbursements
- Volunteer coordination
- Stakeholder engagement
Certification
Managing Implicit Bias Certificate – UCLC, UC People Management Certificate and conference attendance, KFS: Requisition Fundamentals, Advanced Purchase Orders, TEM (Travel), PalCard reconciliation, UCI Diversity Development Certificate, UCI General Accounting Course, UCI Travel Accounting and Coordination, UCI PalCard User and Administrator/Reviewer
Timeline
Program Manager
UCI Anti-Cancer Challenge
11.2021 - Current
Executive Assistant
Health Advancement
05.2015 - 11.2021
Assistant Administrative Analyst
Office of the Chancellor
10.2010 - 05.2015
Program Assistant
Minority Science Programs, School of Biological Sciences
09.2000 - 10.2010
Bachelor of Arts - Liberal Studies major with an emphasis on elementary education and a minor in psychology
Loyola Marymount University