Gia Simi
Antioch,IL
Summary
Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Caring Communities
Libertyville, IL
06.2025 - Current
- Provide comprehensive administrative support, including managing office operations, ordering supplies and maintenance.
- Coordinate and execute internal and external events, meetings and major annual member gatherings, including international events in Canada.
- Develop, track and manage event budgets to ensure cost-effective operations.
- Maintain and update HubSpot accounts, entering new member information and keeping existing records current.
- Oversea logistics for events, including shipping materials and coordinating vendor and supplier communications.
Re-Development Coordinator/Property Mgmt Admin/Office Mgr
Brixmor Property Group
Chicago, IL
05.2019 - 09.2024
- Prepared all necessary contractual agreements.
- Handled allocation of funds for various projects.
- Compiled financial data to generate monthly reports.
- Entered invoices promptly and accurately.
- Assisted Property Manager with day-to-day operations.
- Managed work order process as needed from tenant.
- Ordering all supplies when needed.
- Arranged and managed meetings efficiently.
- Managed all supervisory expense accounts.
- Planning all office events, Holiday Parties, Outings.
- Conducted notarization's for legal documents.
- Assisting with Tenant Coordinator with letters to Tenants.
Administrative Assistant
Multimodal International Ltd.
Elk Grove Village, IL
02.2002 - 05.2019
- Maintains accounting records by making copies; filing documents
- Responsible for managing tariff and customs paperwork
- Answering inbound calls from customers and vendors
- Data Entry
- Dispatching containers to employees for shipping and customer deliveries
- Manage daily deposits
- Process P.O matching invoices, line items from 100-1000+
- Audit and process check and cash payments
- Reconcile vendor statements research and locate discrepancies
- Maintains professional and technical knowledge by attending educational workshops
- Responsible for the ordering of office products
Education
High School -
Resurrection High School
01.1989
Skills
- Excel Proficiency
- Experienced in WordPerfect Software
- Questaweb Proficiency
- Office Products
- Email Response Efficiency
- Teams
- Salesforce
- JDE
- E-Builder
- Customer Relations
- Problem-solving aptitude
- Schedule oversight
- Resource Allocation
- Multitasking
- Time management abilities
- Team building
- Conflict Resolution
- Plan projects
- HubSpot
Certification
Proof Reading Certificate &
Notary
Timeline
Administrative Assistant
Caring Communities
06.2025 - Current
Re-Development Coordinator/Property Mgmt Admin/Office Mgr
Brixmor Property Group
05.2019 - 09.2024
Administrative Assistant
Multimodal International Ltd.
02.2002 - 05.2019
High School -
Resurrection High School