Gina Allen
Hillsboro,MO
Summary
Administrative Specialist with expertise in office operations and team coordination. Demonstrated success in streamlining processes and supporting budget preparation, leading to improved operational efficiency. Committed to continuous learning and adapting to new tasks.
Overview
37
37
years of professional experience
4
4
Certifications
Work History
Administrative Specialist
Jefferson County
Hillsboro, Missouri
06.2007 - Current
- Coordinated office operations and maintained efficient workflow for administrative tasks.
- Supported budget preparation by tracking expenditures and processing invoices.
- Maintained communication with external vendors to ensure timely service delivery.
- Performed data entry tasks in an accurate and timely manner.
- Served as a liaison between departments within the organization to ensure efficient communication between all parties involved in a project.
- Monitored inventory levels of office supplies and ordered replenishments when necessary.
- Processed incoming mail on a daily basis; sorted mail into appropriate categories for distribution or filing purposes.
- Created documents such as invoices and purchase orders according to established guidelines.
- Assisted with budget preparation activities by monitoring expenses and tracking costs.
- Maintained contact lists of vendors, customers and other stakeholders as required by the organization's policies.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
Survey/Deed Prep/Auto CAD
Jefferson County Survey
Hillsboro, MO
07.2003 - 06.2007
- Read the survey field notes to CAD for deed recording.
- Blueprint reading to arrange construction within property boundaries.
- Exceeded customer satisfaction by finding creative solutions to problems.
- Utilized advanced technical skills and expertise to troubleshoot complex problems and implement solutions.
- Updated and maintained databases with current information.
Management Assistant
Missouri Department of Revenue
Festus, Missouri
03.1998 - 07.2003
- Managed daily office operations and ensured efficient workflow for departmental functions.
- Supported data entry tasks using state revenue management systems for accurate record-keeping.
- Exercised mature judgment and made independent decisions in accordance with established policies, rules and procedures.
- Prepared documents for external auditing processes as needed.
Store Manager
Queen's
Hillsboro, MO
05.1989 - 03.1998
- Managed daily store operations and ensured efficient workflow.
- Trained new staff on customer service and sales techniques.
- Oversaw inventory management and maintained stock levels.
- Implemented visual merchandising strategies to enhance product displays.
- Assisted customers in product selection and resolved inquiries.
- Coordinated staff schedules to meet business needs effectively.
- Balanced sales, reconciled cash and made bank deposits to facilitate opening and closing duties.
Education
High School Diploma -
Hillsboro High School
Hillsboro, MO05-1986
Some College (No Degree) - Accounting and Finance
Jefferson College
Hillsboro, MOSkills
- Office operations
- Team coordination
- Effective communication
- Time and labor control
- Legal documentation and reporting
- Decision-making
- Communication proficiency
- Paperwork drafting
Certification
Licensed Real Estate Agent
Affiliations
Hillsboro Civic Club Member/Volunteer
Timeline
Administrative Specialist
Jefferson County
06.2007 - Current
Survey/Deed Prep/Auto CAD
Jefferson County Survey
07.2003 - 06.2007
Management Assistant
Missouri Department of Revenue
03.1998 - 07.2003
Store Manager
Queen's
05.1989 - 03.1998
High School Diploma -
Hillsboro High School
Some College (No Degree) - Accounting and Finance
Jefferson College