Gina Herrera
Cypress,CA
Summary
- Professional administrative professional with track record in supporting executive leadership.
- Proven ability to handle confidential information and manage executive schedules effectively.
- Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.
Overview
14
14
years of professional experience
1
1
Certification
Work History
EXECUTIVE ASSISTANT
THE GLOBAL FUND FOR A NEW ECONOMY
REMOTE
06.2025 - 04.2026
- Delivered comprehensive executive assistance to co-president, chief development officer, and chief operating officer, enhancing operational efficiency within a global non-profit dedicated to economic equity and sustainability.
- Streamlined executive calendar and developed comprehensive meeting agendas across multiple time zones to ensure effective communication.
- Orchestrated development and management of detailed itineraries, ensuring seamless coordination of international travel logistics.
- Managed all aspects of planning and logistics for high-profile meetings and conferences, enhancing organizational effectiveness and stakeholder engagement.
- Engaged with diverse teams to facilitate the execution of strategic initiatives and oversee special projects.
EXECUTIVE ASSISTANT
OAKTREE CAPITAL MANAGEMENT, L.P.
LOS ANGELES, CA
03.2024 - 02.2025
- Coordinated executive support activities for managing directors and senior vice presidents, ensuring seamless operations in tax and treasury for an alternative investment firm.
- Streamlined meeting coordination by managing five executive calendars for senior leadership team.
- Administered internal database, maintaining up-to-date records of funds, refund checks, tax documentation, and refund status.
- Coordinated travel logistics and monitored budget compliance for leadership team, maintaining accurate expense documentation.
EXECUTIVE ASSISTANT
KKR CREDIT ADVISORS
SAN FRANCISCO, CA
12.2022 - 01.2024
- Facilitated administrative operations and delivered strategic assistance to principal partners and managing director to uphold compliance and legal standards within credit department of prominent investment firm.
- Coordinated the management of non-disclosure agreements and contract execution processes in alignment with legal and compliance requirements.
- Directed budget and expense management to streamline executive operations and drive process improvements.
- Supported executive meetings by gathering notes and drafting comprehensive minutes to enhance communication.
EXECUTIVE BUSINESS PARTNER
LYFT HQ
SAN FRANCISCO, CA
12.2021 - 11.2022
- Delivered comprehensive support to executive vice president of communications and vice president of product marketing, enhancing operational efficiency. Drove growth marketing initiatives that contributed to team success. Fostered interdepartmental collaboration to achieve strategic objectives.
- Facilitated effective meeting coordination and management of multiple executive calendars to enhance organizational efficiency.
- Achieved timely completion of action items through effective management of project tasks. Collected and organized notes for executive meetings to enhance decision-making.
- Administered budget allocations and monitored expenses to ensure financial efficiency.
SENIOR PROCUREMENT SPECIALIST
RAYTHEON TECHNOLOGIES
TUCSON, AZ
04.2020 - 01.2021
- Conducted in-depth analysis of external procurements to optimize global supply chain operations.
- Supported subcontract managers in processing large-scale purchase orders to ensure efficient procurement operations.
- Managed internal reporting of delinquent purchase orders to ensure timely dock supply and invoicing operations.
- Coordinated strategic planning efforts and directed supplier critical path management to drive successful completion of key program milestones.
SENIOR EXECUTIVE ASSISTANT
RAYTHEON TECHNOLOGIES
TUCSON, AZ
08.2019 - 04.2020
- Coordinated executive support activities for Vice President and General Manager, streamlining processes within Program Management Excellence section at Raytheon’s Missile Systems and Space & Airborne Division.
- Facilitated operational excellence and process enhancements as lead executive assistant to the administrative team.
- Oversaw scheduling and communication for vice president, ensuring effective management of personal accounts and uninterrupted workflow.
- Assisted with applicant interviews to evaluate qualifications and fit for roles. Supported travel arrangements for candidates to facilitate interview attendance. Aided in onboarding processes for new hires to ensure smooth integration into the company.
ADMINISTRATIVE ASSISTANT
UC SANTA BARBARA
SANTA BARBARA, CA
06.2012 - 09.2014
- Managed documentation and communication processes to support campus design and construction services team in delivering student housing projects.
Education
Bachelor of Science - Communications
UNIVERSITY OF ARIZONA
05-2023
Skills
- Proficient in Google Suite
- Apple iOS platform expertise
- Skilled in using Microsoft tools
- AI development
- Canva design proficiency
- Skilled in Zoom meetings
- Panopto expertise
- Asana and Monday proficiency
- Oracle software proficiency
- Workday proficiency
- Experienced with Slack communication
- SharePoint administration
- Travel and expense tracking
- Salesforce proficiency
- NetSuite proficiency
- Adobe Acrobat Pro expertise
- Personal assistant support
- Customer engagement
- Supply chain procurement
- Event management
- Social media engagement
- Collaborative peer development
- Meeting documentation
- Summarizing meeting discussions
- Business correspondence expertise
- Meeting agenda development
- Project coordination
Certification
- NOTARY PUBLIC
- State of California
- Commission Year: 2023
Timeline
EXECUTIVE ASSISTANT
THE GLOBAL FUND FOR A NEW ECONOMY
06.2025 - 04.2026
EXECUTIVE ASSISTANT
OAKTREE CAPITAL MANAGEMENT, L.P.
03.2024 - 02.2025
EXECUTIVE ASSISTANT
KKR CREDIT ADVISORS
12.2022 - 01.2024
EXECUTIVE BUSINESS PARTNER
LYFT HQ
12.2021 - 11.2022
SENIOR PROCUREMENT SPECIALIST
RAYTHEON TECHNOLOGIES
04.2020 - 01.2021
SENIOR EXECUTIVE ASSISTANT
RAYTHEON TECHNOLOGIES
08.2019 - 04.2020
ADMINISTRATIVE ASSISTANT
UC SANTA BARBARA
06.2012 - 09.2014
Bachelor of Science - Communications
UNIVERSITY OF ARIZONA