Summary
Overview
Work History
Education
Skills
Websites
Timeline
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Gina Marino

Austin,TX

Summary

Highly motivated and resourceful administrative professional with over 9 years of experience providing exceptional support to high-achieving executives. Known for meticulous attention to detail and efficient handling of multiple tasks, consistently meeting and exceeding professional needs with precision and organization. Thrives in fast-paced and dynamic environments, successfully managing high-volume workloads across various job titles while adapting quickly to rapidly changing circumstances.

Overview

12
12
years of professional experience

Work History

Executive Assistant & People Ops

Adthena
03.2022 - Current
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Coordinated company-wide events and initiatives to promote a positive work environment and foster collaboration across teams.
  • Reduced employee turnover rates by addressing concerns and implementing effective solutions to workplace challenges.
  • Supported leadership in developing organizational policies that align with company values and promote employee satisfaction.
  • Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.

Executive Assistant & Office Manager

Packed Party
06.2021 - 03.2022
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, prioritize and determine appropriate course of action, referral or response and exercise judgement
  • Organize complex calendars including the prioritization of inquiries and requests while troubleshooting conflicts; make recommendations to ensure smooth day-to-day engagements
  • Perform Human Resources related duties including recruiting, onboarding, training and performance reviews
  • Improve operational effectiveness by streamlining work processes and procedures in the office including inventory tracking, customer service protocols and office management
  • Provide logistical support for programs, meetings and events, including travel, reservations and agenda preparation.

Executive Assistant & Office Manager

i(x) Investments
03.2019 - 06.2021
  • Provided daily support to C-Level Executives including CEO, CFO and President at impact investing company
  • Maintained demanding Outlook calendars for all senior executive team, including the coordination of internal and external meetings, as well as video and teleconferences
  • Arranged corporate travel and meetings by developing itineraries and agendas, booking domestic and international transportation, prepared lodging and meeting accommodations
  • Planned internal and external company events and conferences with budgets ranging from $5,000 to $200,000 and negotiated pricing agreements with vendors and other service suppliers
  • Managed two office locations including the development of procedural guidelines for staff, facility maintenance, supply inventory and associated expense reports.

Executive Assistant & Operations Manager

The Dover Group
09.2017 - 02.2019
  • Direct supervisor for Event Coordinators, Marketing Associate and Restaurant Managers on-site and remote
  • Assisted CEO by prioritizing daily tasks, maintained personal and business calendars, scheduled meetings, received and screened all incoming visits and calls
  • Guided project management including capacity planning, resource allocation, project documentation and timelines.

Event & Marketing Manager

The Dover Group
05.2016 - 08.2017
  • Created floor plans, staff schedules, reservation systems, resolved customer issues, and processed financials daily.
  • Scheduled all print ads and press for events including interviews, live news teams, and editorials incorporating the execution of live press releases under a $500,000 marketing budget
  • Led teams at four restaurants and three banquet halls as Floor Supervisor and directed all event staff


Event Coordinator (Contracted as Needed)

CID Entertainment
02.2013 - 02.2024
  • Contracted to enhance fan live music experiences via paid VIP programs and travel packages for artists including Dave Matthews Band, Luke Bryan, John Mayer, Tim McGraw, Muse and Metallica
  • Led event set-up and breakdown, directed event staff, coordinated logistics and managed communication with artist management.

Education

Bachelor of Science - Sports/Entertainment/Event Management

Johnson & Wales University
Providence, RI
03.2016

Skills

    Executive Support

    Administrative Support

    Office Management

    Strong Problem Solver

    Schedule & calendar planning

    Travel Coordination

    Project Management

    Event planning and management

    Google Suite

Timeline

Executive Assistant & People Ops

Adthena
03.2022 - Current

Executive Assistant & Office Manager

Packed Party
06.2021 - 03.2022

Executive Assistant & Office Manager

i(x) Investments
03.2019 - 06.2021

Executive Assistant & Operations Manager

The Dover Group
09.2017 - 02.2019

Event & Marketing Manager

The Dover Group
05.2016 - 08.2017

Event Coordinator (Contracted as Needed)

CID Entertainment
02.2013 - 02.2024

Bachelor of Science - Sports/Entertainment/Event Management

Johnson & Wales University

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