Giselle Jimenez
Freeport
Summary
Detail-oriented Accounts Payable professional skilled in processing invoices, managing vendor accounts, and reconciling statements to ensure accurate and timely payments. Expertise in Yardi and Avid, along with advanced proficiency in Microsoft Excel, Word, and Outlook. Capable of managing multiple priorities and meeting deadlines while supporting efficient financial operations.
Overview
8
8
years of professional experience
Work History
Accounts Payable Specialists
Sandberg Management
Manhattan
01.2025 - Current
- Processed vendor invoices accurately and in a timely manner.
- Matched invoices with purchase orders and receiving documents (three-way matching).
- Verified invoice details and resolved discrepancies with vendors and departments to maintain accurate financial records.
- Processed weekly check runs, ACH payments, and wire transfers to ensure timely vendor payments.
- Maintained vendor records, including W-9 forms and payment information.
- Reconciled vendor statements and investigated outstanding balances.
- Ensured all invoices were coded correctly and entered into the accounting system.
- Assisted with month-end closing by preparing accounts payable reports and accruals.
- Responded to vendor inquiries regarding payment status and account issues.
- Monitored aging reports to facilitate timely payments and prevent late fees.
- Maintained accurate financial records while ensuring compliance with company policies.
- Worked closely with the accounting and finance teams to improve payment processes and maintain internal controls.
- Provided comprehensive administrative support to the CEO, managing schedules and communications.
Biller and Collection Specialist
Liberty Acupuncture & Wellness
East Meadow
05.2023 - 01.2025
- Handled daily billing operations for multiple practice locations, including acupuncture and physical therapy.
- Handles all customer inquiries, billing issues and payments in a timely manner, including researching and resolving billing disputes.
- Maintained detailed records of client payments, tracking amounts due and outstanding balances.
- Managed accounting and financial reports for department, including accounts receivables and general accounting.
Office Administrator (Building Department) and Payroll Specialist
Incorporated Village of Freeport
Freeport
09.2020 - 04.2023
- Facilitated payroll processing for over 300 employees, including police officers and fire department personnel, ensuring accurate and timely payments.
- Managed calls and resolved complaints from residents about building or property conditions, ensuring timely responses to community concerns.
- Entered sign permits and processed check fees into building software application, streamlining permit management.
- Conducted field investigations and made recommendations to supervisors based upon the residential needs and local conditions.
Executive Assistant
Instaprin Pharmaceuticals
Merrick
03.2018 - 09.2020
- Managed materials and details for quarterly board meetings, ensuring effective communication with board members.
- Coordinated communications and logistics for staff meetings, producing tailored materials to meet specific needs.
- Prepared and reconciled expense reports.
- Maintained filing systems and electronic records, enhancing documentation accuracy and retrieval efficiency.
- Prioritized multiple projects and deadlines in a fast-paced environment while maintaining exceptional attention to detail.
- Collaborated with cross-functional departments to improve administrative processes and support organizational goals.
Education
Bachelor of Applied Science - Law Enforcement Technology
Farmingdale State College
Farmingdale, NY06-2021
Skills
- Invoice processing
- Invoice coding
- Vendor payment management
- Accounts receivable
- Attention to detail
- Time management
- Organizational skills
- Problem solving skills
- Communication skills
- Accounts Payable & Invoice Processing
- Vendor Management and Vendor Relations
- Invoice Verification & Three-Way Matching
- Payment Processing (ACH, Checks, Wire Transfers)
- Account Reconciliation
- Expense Report Preparation and Reconciliation
- Financial Record Maintenance
- Data Entry & Document Management
- Purchase Orders & Invoice Coding
- Microsoft Office Suite (Excel, Word, Outlook, Teams)
- Yardi & Avid Accounting Systems
- Calendar Management & Scheduling
- Executive Administrative Support
Languages
English
Full Professional
Spanish
Professional
Timeline
Accounts Payable Specialists
Sandberg Management
01.2025 - Current
Biller and Collection Specialist
Liberty Acupuncture & Wellness
05.2023 - 01.2025
Office Administrator (Building Department) and Payroll Specialist
Incorporated Village of Freeport
09.2020 - 04.2023
Executive Assistant
Instaprin Pharmaceuticals
03.2018 - 09.2020
Bachelor of Applied Science - Law Enforcement Technology
Farmingdale State College