Gitzel Carvajal
Norwalk,CA
Summary
I am experienced with coordinating administrative tasks and maintaining organized office environments. I utilize strong organizational skills to enhance office efficiency and support team operations. Effective communication and multitasking are crucial skills that help me meet diverse administrative requirements.
Overview
4
4
years of professional experience
Work History
Administrative Assistant III
University of California, Irvine
09.2024 - Current
- Perform executive assistant duties for eight Anesthesia Faculty Directors, including calendar and clerical duties, financial orders & reimbursements, proctoring assistance, faculty projects and events, and travel arrangements as requested.
- Assist APP Manager and Chief CRNA with CRNA, NP, & PA duties including calendar coordination, compliant reminders, Quarterly CMS Time Study, projects and events, onboarding new employees, coordinating orientation schedules, interview set-ups, travel arrangements for conferences, and performance evaluations.
- Assist the Purchasing Team with reimbursement packets, distribution of work phones, and additional requests on behalf of faculty, CRNAs, NPs, and PA.
- Manage communication between faculty, CRNAs, NPs, PA, and administrative staff to enhance effective collaboration.
Administrative Assistant II
University of California, Irvine
03.2024 - 09.2024
- Managed UCI Summer Session Waitlist program and attended to the waitlist enrollments.
- Trained new staff on Waitlist protocol and software updates, fostering a collaborative work environment.
- Assisted the Curriculum Team with course expansions that lead to mass email merging to qualified students.
- Answered multi-line phone system, routing calls, delivering messages to staff, and greeting visitors.
- Coordinated scheduling for department events, meetings, and appointments to optimize resource allocation.
- Assisted in the preparation of reports and presentations, ensuring clarity of university and department standards.
Administrative Assistant II
University of California, Irvine
10.2023 - 02.2024
- Managed electronic filing systems of confidential medical records for UCI Anesthesiology, UCI Ophthalmology, UCI Neurology, and UCI Physical Medicine & Rehab to ensure accurate record-keeping and easy retrieval of documents.
- Attended to claim corrections for all four departments before submission.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted with Spanish speaking phone calls for operators who needed assistance.
- Assisted coworkers and staff members with special tasks on a daily basis.
Administrative Assistant II
University of California, Irvine
02.2023 - 09.2023
- Supported company leaders in the development of a new UCI Summer Session Waitlist protocol by contributing research findings and input while managing the Waitlist.
- Facilitated communication between departments to enhance workflow efficiency with new protocol in place.
- Trained and prepared staff on Waitlist protocol.
- Responsible for processing Waitlist student applications and verifying materials for accuracy and completeness.
- Represented the Waitlist protocol by providing customer services regarding the new system via walk-ins, phone calls, and email.
Assistant Coordinator
UCI Center for Storytelling
03.2022 - 06.2022
- Collaborated in the initial launch of the UCI Center for Storytelling and the Storytelling lab.
- Handled budget tracking and expense reporting, maintaining fiscal responsibility across all projects.
- Provided student insight of needs to the appropriate faculty at the Literary Journalism Department.
- Coordinated storytelling workshops, enhancing participant engagement and program effectiveness.
- Developed promotional material via social media, increasing awareness of storytelling initiatives within the university.
Education
B.A - Literary Journalism, Double Minor in Spanish & History
University of California, Irvine
Irvine, CA06-2022
Skills
- Office administration, professional communication, computer skills, multitasker, critical thinker, problem solver, & reliable colleague
- Software: Microsoft Word, Microsoft Outlook, Adobe Acrobat, Excel, EPIC, Qgenda, iCIMS, ScrubEx, & IPA Clarify
- Bilingual: Fluent in English & Spanish
Timeline
Administrative Assistant III
University of California, Irvine
09.2024 - Current
Administrative Assistant II
University of California, Irvine
03.2024 - 09.2024
Administrative Assistant II
University of California, Irvine
10.2023 - 02.2024
Administrative Assistant II
University of California, Irvine
02.2023 - 09.2023
Assistant Coordinator
UCI Center for Storytelling
03.2022 - 06.2022
B.A - Literary Journalism, Double Minor in Spanish & History
University of California, Irvine