Emily Chavez

I have completed clerical tasks such as filing, copying, imputing student data, and updating attendance. I keep student information accurate and up-to-date such as attendance, or inputting emergency card information. I maintain and update student related office records, both digital and physical. I prep report cards and newsletters for mailing and occasionally deliver them to the post office. As well as maintain confidentiality in handling sensitive information while performing administrative tasks. I hold myself to a high standard to welcome office visitors and alert staff to arrivals of scheduled appointments/meetings, enhance office efficiency by organizing office paperwork, maintaining a clean workspace, and answering/managing incoming and outgoing calls while recording accurate messages for distribution to office staff. Being bilingual has also allowed me to have excellent communication with all parents of both current and previous alumni students considering that the majority of our students come from non english speaking backgrounds. I have been able to translate meetings such as ILP’s, teacher-parent conferences, and any other meetings that may need translation via phone call or in person.

As an office assistant I also assisted staff with any supervision duties like supervising outside during middle and high school lunch alongside other staff or admin where I am expected to observe students, potential dangers, and ensure they keep a safe environment for all. I also cross students at crosswalks in the morning and afternoon as needed, and transport students to school related sport events with the confirmation of their parents and admin team. During my time taking part in managing ASB, a photography club, and a yearbook club I was frequently organizing many events and meetings to maximize capacity and keep events running smoothly as well as staying within the schools budget and expectations. I also attend sport events from time to time in order to capture scholars in action and upload the images to our schools social media platforms and or send them in for the current school year's yearbook. During intercession my responsibilities are to prepare for the oncoming quarter, semester, or school year by assuring that all classrooms have their required necessities, cleaning any areas needed of cleaning, reorganizing, imputing new information into Synergy, preparing and sending out mail, and much more. However, I have also been placed in my own classroom with a specific amount of students to give extra support and supervision for those particular students.