Hailey Coyne
Kyle,TX
Summary
Organized Senior Administrative Associate recognized for high productivity and efficient task completion. Possess specialized skills in advanced Microsoft Office Suite, database management, and event coordination. Excel in time management, verbal and written communication, problem-solving which are crucial for excelling in administrative roles. Strive to streamline office operations and support team objectives.
Overview
3
3
years of professional experience
Work History
Senior Administrative Associate
University Of Texas At Austin
Austin, TX
04.2022 - Current
- Managed evening exam logistics, such as room assignments and proctor coordination, through careful planning months in advance.
- Schedule exams and manage the appointment calendar of the Chemistry Student Services Testing Center while overseeing the needs of D&A students.
- Aided students and faculty with inquiries on registration, course prerequisites, information resources, room scheduling, grade changes procedures, exam processes and systems. Completed yearly reports. Supported undergraduate graduation.
- Greeted visitors with a professional demeanor; provided necessary assistance as needed.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing orders when necessary.
- Researched and compiled information related to projects assigned by executive team members.
Administrative Assistant
University Of Texas At Austin
Austin, Texas
10.2021 - 04.2022
- Ensured timely delivery of printed exams for undergraduate chemistry faculty, despite strict deadlines and short timelines.
- Ensured accurate record-keeping for the chemistry department, overseeing the management of digital and physical files.
- Maintained the office Outlook calendar to manage and schedule internal rooms smoothly.
- Scheduled academic advising appointments for the senior academic advisor as part of reception responsibilities.
- Managed paper inventory and office supply orders to ensure supplies were always sufficient, and printing deadlines were met.
- Provided support to senior administrative associate during absences, managing student exams, and handling complex inquiries via phone.
Education
Some College (No Degree) - Education
Austin Community College
Austin, TXHigh School Diploma -
Lake Travis High School
Austin, TXSkills
- Effective problem solving
- Staff Management
- Student scheduling
- Registration related tasks
- Reception
- Proficient use of Excel
Accomplishments
- Staff Excellence Award (awarded by the Department of Chemistry Jun 2024)
References
References available upon request.
Timeline
Senior Administrative Associate
University Of Texas At Austin
04.2022 - Current
Administrative Assistant
University Of Texas At Austin
10.2021 - 04.2022
Some College (No Degree) - Education
Austin Community College
High School Diploma -
Lake Travis High School
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