Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
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Hallie Oalde

DeFuniak Springs ,Florida

Summary

Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.

Overview

16
16
years of professional experience

Work History

Executive Assistant

Hotel Effie Sandestin, Autograph Collection
01.2024 - Current
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Organized and coordinated conferences and monthly meetings.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.

Program Coordinator

Food For Thought Outreach
06.2021 - 01.2024
  • Provided weekly support with schools, volunteers and community businesses and groups.
  • Led volunteers and staff with direction and leadership for program operations.
  • Collaborated with other program coordinators to achieve consistency in program objectives and services.
  • Led training sessions for staff and volunteers, fostering a knowledgeable and cohesive team environment.

Public Outreach Coordinator

South Walton Mosquito Control District
05.2019 - 04.2021
  • Communication specialist under the general direction of the Director.
  • Created outreach materials, including social media and website content.
  • Liaison to citizens, schools, county agencies and community groups through school education programs and events.
  • Participated in workshops and in-service meetings to enhance personal growth and professional development.

Park Services Specialist

Topsail Hill Preserve State Park
09.2016 - 04.2019
  • Supervisor of volunteer program including training, scheduling and recognition events.
  • Creation and coordination of outreach programs to schools, community groups and guests to the park.
  • Prepared press releases, website updates, reports and digital displays.
  • Attended training programs to deepen professional skillset and assisted in training fellow employees on existing and new training programs.

Administrative Assistant

Topsail Hill Preserve State Park
03.2008 - 09.2016
  • Maintained fiscal compliance in accordance with the State of Florida.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service.
  • Executed record filing system to improve document organization and management.
  • Ensured accurate record-keeping with diligent data entry and database management for vital organization information.

Education

Bachelor of Science - Recreation Adminstration Management

The University of Montana
Missoula, MT

Skills

  • Executive Support
  • Administrative Support
  • Office Management
  • Meticulous attention to detail
  • Reliable and Responsible

Accomplishments

Leadership Walton Graduate class of 2022-2023


Employee of the Year for Florida State Parks 2009

Timeline

Executive Assistant

Hotel Effie Sandestin, Autograph Collection
01.2024 - Current

Program Coordinator

Food For Thought Outreach
06.2021 - 01.2024

Public Outreach Coordinator

South Walton Mosquito Control District
05.2019 - 04.2021

Park Services Specialist

Topsail Hill Preserve State Park
09.2016 - 04.2019

Administrative Assistant

Topsail Hill Preserve State Park
03.2008 - 09.2016

Bachelor of Science - Recreation Adminstration Management

The University of Montana

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Hallie Oalde