Summary
Overview
Work History
Education
Skills
Memberships Affiliations
Affiliations
Timeline
Generic

Heather Gaines

South Hutchinson,KS

Summary

Detail-orientated professional with 10 years of experience in an office environment. Proficient with implementing compliance and security regulations. High skill level dealing with matters of confidentiality. Strong communication skills, organized, with a track record of success.

Overview

15
15
years of professional experience

Work History

Administrative Specialist

Hutchinson Correctional Facility
12.2018 - Current
  • Directs and maintain efficient payroll audits to ensure accurate wage reporting
  • Responsible for maintaining compliance with FMLA, USERRA, HIPPA, and Work Compensation
  • Investigate and process work related injury claim reports and supporting documentation
  • Responsible for communicating regulations and polices to employees
  • Provides coaching to Human Resource staff employees to achieve efficient and quality work in payroll, benefits, compliance, recruitment, and security
  • Performs monthly and annually internal audits of HR documents and files
  • Maintains departmental organizational charts for payroll reporting
  • Review, educate and implement Kansas Statues, K.A.R., IMPP’s, and General Orders
  • Generate weekly new employment memo, employee roster and quarterly position management report
  • Supervision of payroll and verification that all processes were compliant with local, state and federal regulations
  • Implemented new electronic leave and overtime slips to over half of the facility.

Supervisory Chairman

Morton Credit Union
01.2020 - Current
  • Serve as a watchdog for the credit union-Monitoring the performance of elected officials and the operations of the credit union
  • Supervise and provide reports to the board of directors
  • Supervise clerical and auditing personnel hired by the committee to carry out its audit responsibilities
  • Ensure financial statements are accurate and fairly present the financial condition of the credit union
  • Ensure management practices and procedures safeguard members' assets
  • Oversee audits
  • Contract with an external audit firm to provide an audit report to the board of directors and a summary at the next annual meeting, inspect the securities, cash and accounts of the credit union, ensure all staff and volunteers are in compliance with policies and regulations, and conduct a full verification of members' accounts.
  • Speak with state surveyors for auditing purposes

Medical Records/Ward Clerk

CCS/Corizon-Hutchinson Correctional Facility
02.2013 - 12.2018
  • First point of contact between DOC & Medical staff for all residents to be seen in the clinic and Restrictive Housing
  • Triage of placement of all high acuity residents within the clinic
  • Provider Coordinator for all Lab, Nursing, Doctor and Optometry appointments within the electronic health record
  • Create multiple database for tracking and compliance purposes
  • Maintain charts by tracking of transfers/releases and filing necessary documents while maintaining HIPPA and the integrity of charts
  • Manage the turnover of paper charts to electronic charts and imaged all resident medical and mental health charts electronically.
  • Enhanced patient experience by efficiently managing medical records, scheduling appointments, and coordinating with healthcare professionals.
  • Streamlined administrative processes for improved efficiency in handling patient information and communication between staff members.
  • Maintained accurate patient records, ensuring confidentiality and adherence to HIPAA regulations.

Medication Aide

CCS/Corizon-Hutchinson Correctional Facility
11.2008 - 12.2018
  • Enhanced patient health by accurately administering prescribed medications according to schedule.
  • Reduced medication errors by diligently maintaining and updating medication records for each patient.
  • Supported the nursing staff with essential tasks, streamlining the overall care process.
  • Assisted in inventory management, ensuring an adequate stock of medications was always available for patients'' needs.
  • Counted and recorded medication inventory routinely to maintain medication security and control.
  • Reordered medication to maintain adequate supply.
  • Performed detail orientated work in fast pace environment
  • Maintained and strictly followed doctors orders on all medications to include narcotics
  • Developed and built relationships; strong interpersonal skills within the KDOC staff of all levels.

Education

Leadership Training -

Kansas Leadership Center
Wichita, KS
01.2023

License Practical Nursing Program -

Hutchinson Community College
Hutchinson, KS
01.2011

High School Diploma -

Hutchinson High School
Hutchinson, KS
05.2007

Skills

  • Interpersonal skills
  • Advanced oral and written communication skills
  • Adherence to company privacy and confidentiality policies
  • Ability to build working relationships with trust and integrity
  • Strong ability to research and solve problems
  • Self-directed
  • Professional and mature

Memberships Affiliations

  • President of the Wellness Committee for Hutchinson Correctional Facility
  • Secretary for the Nickerson Panthers Wrestling kids club
  • Supervisory Chair for Morton Credit Union

Affiliations

  • Hutchinson Correctional Facility Wellness President
  • Nickerson Panthers Kids Club Wrestling
  • Big Brothers Big Sisters

Timeline

Supervisory Chairman

Morton Credit Union
01.2020 - Current

Administrative Specialist

Hutchinson Correctional Facility
12.2018 - Current

Medical Records/Ward Clerk

CCS/Corizon-Hutchinson Correctional Facility
02.2013 - 12.2018

Medication Aide

CCS/Corizon-Hutchinson Correctional Facility
11.2008 - 12.2018

Leadership Training -

Kansas Leadership Center

License Practical Nursing Program -

Hutchinson Community College

High School Diploma -

Hutchinson High School

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