Heather Lopez
Garland
Summary
Dedicated Executive Assistant and Operations Professional with extensive experience in executive support within high-pressure environments. Expertise includes managing complex calendars, prioritizing high-volume communications, and ensuring seamless project coordination. Known for maintaining confidentiality and enhancing organizational efficiency through proactive problem-solving.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Transaction Manager
Special Agent Transactions
01.2023 - Current
- Supported multiple real estate professionals and business owners with executive administrative tasks.
- Manage calendars, operational priorities, and transaction timelines.
- Monitor and prioritize high-volume email communications.
- Compiled executive summaries, reports, and transaction documentation to facilitate decision-making.
- Track project milestones, deadlines, and key deliverables.
- Coordinated inspections, vendors, and closing logistics to ensure seamless transaction processes.
- Draft professional correspondence and business communications.
Realtor
Ready Real Estate
Garland
01.2014 - Current
- Managed residential real estate transactions from consultation to closing, ensuring smooth processes and client satisfaction.
- Prepared and reviewed contracts, disclosures, and confidential documentation to facilitate compliance and protect client interests.
- Coordinated showings, inspections, repairs, and closing logistics to optimize client experience and streamline operations.
- Maintain organized transaction records and compliance documentation.
Executive Assistant / Operations Manager
Estate Properties
01.2011 - Current
- Served as the primary executive assistant and right-hand support to brokerage leadership.
- Manage complex executive calendars including meetings, deadlines, client appointments, and operational priorities.
- Coordinate meetings, prepare agendas and materials, and ensure leadership is prepared for upcoming commitments.
- Liaised between executives, vendors, contractors, and external partners to facilitate communication and collaboration.
- Screen and prioritize high-volume email communications and external requests.
- Prepare professional correspondence, reports, contracts, and executive documentation.
- Tracked action items, project deadlines, and operational deliverables, ensuring timely progress across multiple initiatives.
- Coordinate operational logistics and vendor management for a portfolio of 20 single-family rental properties across multiple states.
- Maintain strict confidentiality with sensitive financial, legal, and contractual documentation.
- Assisted with marketing initiatives and enhanced digital brand presence through development of marketing materials and online promotions.
Transaction Coordinator
Transactly
01.2022 - 01.2025
- Managed high-volume real estate transactions, meeting all deadlines and compliance requirements to facilitate smooth closings.
- Reviewed contracts, disclosures, and addenda for completeness and accuracy.
- Coordinated inspections, title work, appraisals, and closing schedules to ensure timely and successful transaction completions.
- Maintained organized digital transaction management systems.
Education
Bachelor's Degree -
Texas Woman's University
Denton, TX05-2008
Skills
- Professional correspondence
- Email management
- Executive communication
- Meeting coordination
- Travel Coordination
- Project management
- Vendor Coordination
- Operational Coordination
- Confidential Information Handling
- Process improvement
- Scheduling
- Time management
- Compliance oversight
Certification
Texas Real Estate License
Timeline
Transaction Manager
Special Agent Transactions
01.2023 - Current
Transaction Coordinator
Transactly
01.2022 - 01.2025
Realtor
Ready Real Estate
01.2014 - Current
Executive Assistant / Operations Manager
Estate Properties
01.2011 - Current
Bachelor's Degree -
Texas Woman's University