HEATHER M. EISENSTEIN
Senior Executive Assistant
West Jordan,UT
Summary
Senior Executive Assistant skilled at offering high-level administrative support to C Suite. Expert in travel management, expense tracking and schedule coordination. Assists executive team using exceptional communication and organizational skills. Proven track record of maintaining efficient office operations. Master in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
24
24
years of professional experience
Work History
Sr. Executive Assistant
HealthEquity
03.2021 - 01.2024
- Previous duties as listed below
- Provide administrative support for Chief Security Officer, Chief Information Security Officer, and Chief Information Officer
- Assist 20 leaders reporting to CSO, CISO and CIO
- Arrange international and domestic travel arrangements for the Security/IT teams
- Enter all purchase orders for Security team
- Event planning for offsite meetings as well as meetings at the home office
- Onboarding new Security teammates
- Own and run all leadership meetings, town halls, and fireside chats
- Co-chair and co-creator of Pride+ connections group
- Purple with Purpose site champion for volunteer opportunities
Executive Assistant
HealthEquity
01.2019 - 03.2021
- Provided administrative support for Chief Security Officer
- Calendaring and email management
- Processed and submitted expense reports
- Acted as CSO in his absence
- Ensured zero violations on all travel and expenses
- Responded to all calls & inquiries
- Managed communication between CSO, staff and executive team
- Maintained security first in all interactions
- Performed personal tasks for the CSO as requested
Executive Assistant to the Chief Executive Officer
Dental Select
03.2002 - 01.2018
- Organized and scheduled all travel plans and meetings
- Responded to all calls & inquiries
- Managed communication between CEO, staff and executive team
- Planned all CEO personal travel
- Performed personal tasks for the CEO as requested
- Assisted COO, CSO, CTO and CGO as well as General Counsel
- International and Domestic travel arrangements for all employees
- Responsible for all new hire onboarding and in-house human resources, including maintaining company documents
- Processed bi-monthly payroll
- Processed annual bonus for company with leaders
Receptionist/Administrative Assistant
Titus, Brueckner & Berry, P.C
06.2000 - 01.2002
- Answered multi-line telephone system
- Opened and disbursed office mail, bills and deliveries
- Reserved and maintained conference rooms, Opened and disbursed office mail, bills, deliveries and took all outgoing mail to post office
- Ordered all office supplies; including kitchen supplies, firm stationery and business cards, fax and copier supplies
- Maintained library material, books and completed all updates
- Responsible for records management, file indexing and storage index maintenance
- Assisted partners with weekly meetings
- Assisted with and prepared billing
- Responsible for scheduling maintenance on all office equipment
- Reserved and maintained all conference rooms
- Entered all new matters in appropriate logs and systems
- Responsible for weekly new matter report and update of fee engagement letters
Education
San J
Skills
Microsoft Office Suite
Onboarding/Offboarding
Schedule Management
Travel logistics (International/Domestic)
Expense Reconciliation (Concur)
Customer Service
Organizational Management
Corporate Event Planning
Company Culture/Wellness
Diversity, Equity & Inclusion
Human Resources
Payroll Administration
Affiliations
- International Association of Administrative Professionals
- American Society of Administrative Professionals
Timeline
Sr. Executive Assistant
HealthEquity
03.2021 - 01.2024
Executive Assistant
HealthEquity
01.2019 - 03.2021
Executive Assistant to the Chief Executive Officer
Dental Select
03.2002 - 01.2018
Receptionist/Administrative Assistant
Titus, Brueckner & Berry, P.C
06.2000 - 01.2002
San J
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