Heidi Douglas
Chicago,IL
Summary
Talented Accounts Payable Specialist with exceptional track record in accounts payable operations and top-notch leadership abilities. Coordinates department workflow and manages accounting functions in fast-paced environments by leveraging excellent organizational and communication skills. Detail-oriented and reliable manager with more than 17 years of progressive industry experience .
Overview
17
17
years of professional experience
Work History
Accounts Payable Coordinator
Kelly Scott Madison
03.2017 - 10.2023
- Streamlined invoice processing by implementing efficient filing system.
- Ensured accuracy of financial records by identifying and correcting discrepancies in invoices and purchase orders.
- Enhanced internal controls by developing and implementing policies and procedures for accounts payable activities.
- Increased efficiency of accounts payable team by providing guidance, training, and support to staff members.
- Assisted with month-end closing tasks, ensuring timely completion of financial statements.
- Reduced late payment fees through timely and accurate invoice management.
- Managed vendor relationships, ensuring prompt responses to inquiries and resolving disputes.
- Facilitated timely payments by monitoring accounts payable aging reports and prioritizing high-risk items monthly.
Accounts Payable Specialist
Avison Young
11.2016 - 03.2017
- Maintained accurate records of all financial transactions within the accounts payable department.
- Prepared annual 1099 forms for vendors, ensuring compliance with tax regulations and minimizing risk of penalties.
- Contributed to cost savings initiatives by identifying duplicate payments and overcharges through regular account reviews.
Accounts Payables Specialist
W Diamond Group
10.2013 - 11.2016
- Improved cash flow management by negotiating favorable payment terms with suppliers.
- Assisted in preparation of monthly financial statements by providing accurate accounts payable information.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Trained 3 new team members on accounts payable processes, improving department efficiency.
Cost Accounting Clerk
Arrow Financial Services
09.2006 - 10.2013
- Ensured accurate financial reporting by conducting regular internal audits and reconciliations.
- Reduced errors in financial data entry by creating easy-to-follow guidelines for data input procedures.
- Assisted in preparation of monthly financial statements, providing valuable insights into company performance trends.
Education
Advertising & Design -
International Academy of Design And Technology
Chicago, IL01.2003
Business & Accounting -
Robert Morris College
Chicago, IL01.2001
Skills
- Expense Tracking
- Invoice Processing
- Data Management
- Purchase Order Management
- Payment Scheduling
- General ledger accounting
- Month-end closings
- Invoice Coding
Timeline
Accounts Payable Coordinator
Kelly Scott Madison
03.2017 - 10.2023
Accounts Payable Specialist
Avison Young
11.2016 - 03.2017
Accounts Payables Specialist
W Diamond Group
10.2013 - 11.2016
Cost Accounting Clerk
Arrow Financial Services
09.2006 - 10.2013
Advertising & Design -
International Academy of Design And Technology
Business & Accounting -
Robert Morris College
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