Summary
Work History
Education
Skills
Websites
Overview
Timeline
Generic
Heidi N. Clyde

Heidi N. Clyde

Executive Assistant
New York,NY

Summary

Highly experienced and trusted Executive Assistant with 15+ years of success supporting C-suite executives in media, marketing, and public relations. Recognized for anticipating needs, ensuring seamless operations, and managing confidential matters with discretion. Expert in calendar and travel logistics, complex scheduling, expense reporting, and cross-functional coordination. A poised and proactive problem-solver.

Work History

Executive Assistant to CCO, Co-Presidents, and CEO

VICE MEDIA/ VIRTUE WORLDWIDE/Vice TV
New York, NY
03.2022 - Current
  • Manage complex calendars and prioritize meetings across multiple time zones.
  • Coordinate international/domestic travel, expense reports, and invoice processing.
  • Plan leadership events and company-wide All Hands meetings.
  • Prepare confidential documents, approvals, and correspondence.
  • Assist with special projects, including research and presentation prep.
  • Office management & facilities coordination.

Executive Assistant to Worldwide Chief Innovation Officer & ECD

GREY ADVERTISING
New York, NY
01.2017 - 03.2022
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Processed travel expenses and reimbursements for executives.
  • Managed internal and external communication on behalf of leadership.
  • Created client-ready materials and supported new business efforts.

Executive Assistant to CEO & President

GREY ACTIVATION & PR
05.2013 - 01.2017
  • Managed executive calendars, scheduling meetings and coordinating travel arrangements to optimize time management.
  • Co-developed employee handbook and streamlined office operations by implementing new processes that improved workflow efficiency and reduced redundancies.
  • Managed interns, created itineraries, and coordinated internal systems.
  • Organized and coordinated conferences and monthly meetings.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.

Executive Assistant to Managing Directors

TWIST MKTG
11.2011 - 10.2012
  • Managed executives' calendar, scheduling meetings and prioritizing tasks effectively.
  • Coordinated travel arrangements, ensuring compliance with company policies and budget constraints.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.

Executive Assistant to Managing Director, National Health Media Team

EDELMAN PR
New York, NY
09.2009 - 11.2011
  • Managed complex scheduling, ensuring optimal time allocation for meetings and events.
  • Managed infrastructure documents and media lists.
  • Oversaw executive support and private executive apartment needs.
  • Coordinated travel arrangements and itineraries for leadership and team.
  • Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.

Executive Assistant to EVP & SVP

MVWW GROUP
New York, NY
12.2007 - 09.2009
  • Coordinated executive schedules and managed calendar conflicts effectively.
  • Managed travel arrangements, ensuring cost-effectiveness and efficiency.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Answered high volume of phone calls and email inquiries.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.

Executive Assistant to Chief Marketing Officer

MOMENTUM WORLDWIDE
New York, NY
12.2005 - 11.2007
  • Managed executive calendars, ensuring optimal scheduling and prioritization of critical meetings.
  • Coordinated travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Processed invoices for payment.
  • Maintained filing systems to enhance information retrieval and organization.
  • Assisted in preparing presentations, enhancing visual appeal and clarity for stakeholder engagement.
  • Updated spreadsheets and databases.
  • Handled confidential and sensitive information with discretion and tact.

Executive Assistant to Managing Directors

G.S. SCHWARTZ & CO., INC
10.2004 - 11.2005
  • Managed executive calendar, scheduling meetings and prioritizing tasks effectively.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Answered high volume of phone calls and email inquiries.
  • Conducted market research and client reporting.
  • Supported special projects and new business.

WEA Sales & Marketing Coordinator

WARNER MUSIC GROUP
New York, NY
08.2003 - 04.2004
  • Conducted market research to identify trends and strategies to forecast artist sales.

Executive Assistant to SVP of Sales

ELEKTRA ENTERTAINMENT
06.2001 - 08.2003
  • Coordinated executive schedules and prioritized appointments for maximum efficiency.
  • Managed travel arrangements, ensuring seamless logistics for high-profile events.
  • Created weekly sales reports and managed artist logistics.
  • Coordinated radio/retail events and promotional efforts.

Field Staff Assistant to Sales and Promotion Departments

ELEKTRA ENTERTAINMENT
07.1999 - 06.2001
  • Processed invoices and maintained tracking, enabling swift reimbursement for vendors.
  • Coordinated retail and radio listening parties for new releases.
  • Coordinated ticket buys for sales and promotion departments.

Education

Advertising & Public Relations -

City College of New York
New York, NY
08.2001 - 05.2003

Skills

  • Document preparation
  • Project management
  • Problem solving
  • Confidentiality assurance
  • Business correspondence
  • Executive support
  • Schedule & calendar planning
  • Event and conference planning (onsite and offsite)
  • Microsoft Office and Google Workspace
  • Domestic and international logistics

Websites

Overview

20
20

15 Years is c-suite executive support

Timeline

Executive Assistant to CCO, Co-Presidents, and CEO

VICE MEDIA/ VIRTUE WORLDWIDE/Vice TV
03.2022 - Current

Executive Assistant to Worldwide Chief Innovation Officer & ECD

GREY ADVERTISING
01.2017 - 03.2022

Executive Assistant to CEO & President

GREY ACTIVATION & PR
05.2013 - 01.2017

Executive Assistant to Managing Directors

TWIST MKTG
11.2011 - 10.2012

Executive Assistant to Managing Director, National Health Media Team

EDELMAN PR
09.2009 - 11.2011

Executive Assistant to EVP & SVP

MVWW GROUP
12.2007 - 09.2009

Executive Assistant to Chief Marketing Officer

MOMENTUM WORLDWIDE
12.2005 - 11.2007

Executive Assistant to Managing Directors

G.S. SCHWARTZ & CO., INC
10.2004 - 11.2005

WEA Sales & Marketing Coordinator

WARNER MUSIC GROUP
08.2003 - 04.2004

Advertising & Public Relations -

City College of New York
08.2001 - 05.2003

Executive Assistant to SVP of Sales

ELEKTRA ENTERTAINMENT
06.2001 - 08.2003

Field Staff Assistant to Sales and Promotion Departments

ELEKTRA ENTERTAINMENT
07.1999 - 06.2001

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