Irma Mata
Hearne,TX
Summary
Applied 29 years of experience in administrative roles to streamline processes and facilitate effective communication within the team.
Overview
28
28
years of professional experience
Work History
Administrative Assistant/Child Nutrition Specialist
College Station ISD
01.2007 - 06.2024
- Using Time Clock Plus software prepare and maintain payroll records for the Child Nutrition staff of 120 staff members, maintain payroll reports, noting tardies and absences.
- Serve as liaison and management of MySchoolbucks Payment Center.
- Monitor and record expenses as they are incurred and prepare requisitions and purchase orders to the Business Office
- Research and reconcile purchase orders and monthly statements. Manage the review and processing of invoices and purchase orders.
- Process monthly analysis reports on labor, inventory, and catering.
- Responsible for the monthly billing to Head Start and Kids Klub.
- Responsible for processing of Free/Reduced Meal applications
- Research Free/Reduced Meal discrepancies and questions between campus records and office records.
- Organize and properly complete the verification process of the Free/Reduced Meal applications on an annual basis.
- Responsible for the maintenance of 14,000 students’ meal accounts, including refunds and deposits made at the main office.
- Served as liaison for the online payment system, assisting parents with questions and resolving problems, confirm receipt of online deposits daily, reconcile statement at the end of the month.
- Responsible for the collection of payments for insufficient checks.
- Assist in the maintenance of the point-of-sale system and software.
- Arranged department travel including registration and hotel accommodations.
- Reconcile and replenish petty cash monthly by completing the Disbursement Report form with the supporting documents attached and submit it to the Business Office by the 1st of the month.
- Deposit money collected by the Child Nutrition Office and make sure all is coded to the appropriate budget code.
- Assist with assembling Child Nutrition bids as needed.
- Keep updated on office managerial skills and Child Nutrition information through seminars and workshops.
- Assist Child Nutrition Secretary as needed.
- Other duties assigned by the Director of Child Nutrition.
- Follow United State Department of Agriculture and Texas Education Agency guidelines for meal eligibility and reimbursement of federal funds.
- Knowledge of: Efinance, Time Clock Plus, Eschool, Frontline, Help Desk/work orders.
- Knowledge of Contract Bids and Buy Board purchasing & Budget Code Structure, Disbursing of Federal funds.
School Secretary
Hearne Independent School District
08.1996 - 05.2007
- Provided customer service to all administration, teachers, support staff, parents, and students.
- Organized systems and reports for daily operations of attendance office.
- Accountable for payroll records for staff
- Made travel arrangements.
- Typed correspondence, calendars, and handbooks, helped the principal with schedules.
- Updated student database, records, and files according to established procedures.
- Prioritized workflow to address multiple needs of the principal.
- Performed a variety of administrative duties, including answering phones, taking, and delivering messages, writing memos, making copies, faxing documents, and greeting visitors.
- Inventoried and ordered supplies, processed purchase orders and requisitions.
- Prepared and made cash deposits for activity account. Responsible for maintenance of activity checkbook and ledger.
- Maintained campus budget.
- Participated in professional development.
- Coordinated & supervised all Teacher substitutes.
- Aligned the major functions of the assignment with district goals such that all students succeed.
- Protected confidentiality of school records and information about students and staff and use discretion when sharing any such information.
Education
High School Diploma - undefined
Hearne High School
01.1977
Skills
- Proficient word processing and file maintenance skills
- Effective organizational, communication and interpersonal skills
- Effectively communicate in English & Spanish
- Knowledge of basic accounting principles
- Ability to use Microsoft office, spreadsheets, databases and word processing
- Ability to multi-task numerous complex administrative activities
Timeline
Administrative Assistant/Child Nutrition Specialist
College Station ISD
01.2007 - 06.2024
School Secretary
Hearne Independent School District
08.1996 - 05.2007
High School Diploma - undefined
Hearne High School