Isabel Moreno
Palo Alto,CA
Summary
Proactive and detail oriented administrative assistant working in the Provost’s office, providing efficient support to the Provost and her team. Proven ability to stay organized, manage office communications and preform data entry with precision. Skilled in prioritizing tasks to meet deadlines and exceed expectations. Versed in Google drive, Microsoft Office and Adobe Acrobat.
Overview
6
6
years of professional experience
Work History
Administrative Assistant, Office of the Provost
Stanford University
Stanford, CA
01.2024 - Current
- Provided administrative support to the Provost, including assisting with scheduling meetings, and preparing meeting materials on a daily basis.
- Organized and maintained filing systems, including creating spreadsheets in Excel for physical and electronic documents, ensuring accuracy and confidentiality of Provost records.
- Attended and prepared materials for highly confidential senior administration interviews, and working with Stanford catering to ensure a seamless execution.
- Upload daily briefings to a shared google drive for the Provost to review.
- Pleasantly welcomed visitors, answered phone calls, and maintained the reception area in a neat and orderly fashion.
- Assisted with the planning of recurring events by arranging business needs through Stanford Catering and the Faculty Club.
- Assessed and prioritized multiple responsibilities, developing multitasking and time management skills.
- Proofread content for typo-free emails and documentation.
- Sorted and distributed incoming mail, letters, and emails for the Provost.
- Capable of working independently, and contributing to team goals efficiently.
Private Dining Server
Flemings Prime Steakhouse and Wine Bar
Palo Alto, USA
10.2019 - Current
- Providing best-in-class hospitality and a memorable dining experience by following implemented high standards and procedures.
- Enabled with anticipating guests needs and promptly responding to problematic circumstances.
- Bestowing excellent customer service and interpersonal skills.
- Using elevated language and suggestive selling skills during guest interactions.
- Proven track record of professionalism and extensive food, and wine knowledge.
Administrative Assistant
Flemings Prime Steakhouse and Wine Bar
Palo Alto, USA
04.2023 - 01.2024
- Organized and maintained accurate documents and records.
- In charge of private dining telephone inquiries and distributed necessary information to callers and management.
- Collaborated with private dining department to deliver business administrative support.
- Managed scheduling for private events and identified action items to provide elevated client experiences.
- Analyzed contracts for any discrepancies and worked directly with clients to create accommodations.
- Deposited transactions, secured BRINKS cash transactions, and managed currency transactions based on business needs.
- Coordinated weekly supply needs with kitchen staff to ensure product demand were available.
Education
B.S. - Business Administration
San Francisco State University
San Francisco07.2023
Skills
- Microsoft Office/Outlook
- Adobe Acrobat
- Google Drive
- Detailed organization
- Written and oral communication
- Time management
- Interpersonal hospitality
- Sensitive material handling
- Event Planning
- Scheduling
- Adaptability
References
References available upon request.
Timeline
Administrative Assistant, Office of the Provost
Stanford University
01.2024 - Current
Administrative Assistant
Flemings Prime Steakhouse and Wine Bar
04.2023 - 01.2024
Private Dining Server
Flemings Prime Steakhouse and Wine Bar
10.2019 - Current
B.S. - Business Administration
San Francisco State University
Similar Profiles
Tyler FriedrichTyler Friedrich
Associate Athletics Director, Applied Performance at Stanford UniversityAssociate Athletics Director, Applied Performance at Stanford University
Todd SmithTodd Smith
Communications Assistant at Stanford UniversityCommunications Assistant at Stanford University
Yoseph EsayasYoseph Esayas
Stanford Neuroscience Journal Club at Stanford UniversityStanford Neuroscience Journal Club at Stanford University