Open To Work
Isabella Rizo
Hialeah,FL
Even if you are on the right track, you’ll get run over if you just sit there.
Will Rodgers
Work Preference
Job Search Status
Open to workDesired start date: 2 weeks notice
Desired Job Title
Procurement & Sales Project CoordinatorSales & Procurement CoordinatorAssistant Office ManagerWork Type
Full TimeLocation Preference
RemoteHybridLocation: Hialeah, FL
Open to relocation: Yes
Salary Range
$27/hr - $1000/hrImportant To Me
Work-life balanceCareer advancementWork from home optionSummary
Detail-oriented Operations and Administrative Coordinator with strong experience in sales support, procurement, and project workflows within construction and manufacturing sectors. Skilled in order tracking, invoicing, and vendor coordination. Successfully managed competing priorities while maintaining accurate records and meeting tight deadlines.
Overview
4
4
years of professional experience
1
1
Certificate
Work History
Assistant Office Manager
Z Stairs & Metal Designers, LLC
Hialeah, FL
11.2024 - Current
- Manage daily administrative and operational workflows for a high-volume welding and construction company.
- Coordinated invoicing, tracked payments, and followed up on accounts receivable with clients and vendors to maintain cash flow.
- Communicated with clients, vendors, insurance providers, and county offices to ensure timely resolution of payments and compliance with project requirements.
- Request, track, and follow up on outstanding payments to ensure timely collections.
- Coordinate vendor documentation including W-9s, certificates of insurance (COIs), NOCs, and contractor license records.
- Review estimates, revised costs, and change orders prior to billing or submission.
- Support procurement by ordering materials, coordinating vendors, and resolving supply issues.
- Prepared reports and maintained task-tracking systems to monitor progress and meet project deadlines.
Procurement & Sales Project Coordinator
Cadwell Global Express, Inc
Fort Lauderdale, FL
01.2024 - 10.2024
- Prepared and delivered timely client quotes while prioritizing urgent requests.
- Managed quote intake, pricing entry, and order tracking to ensure accurate and timely processing of client orders.
- Maintained consistent communication with clients throughout the order lifecycle.
- Tracked orders from initiation through delivery, providing clients with regular status updates to enhance communication.
- Collaborated with logistics teams to verify shipping costs, freight options, and delivery timelines.
- Presented order status updates and open requests during internal team meetings.
- Coordinated purchasing of materials required to fulfill client orders.
- Negotiated pricing with vendors and shipping providers, achieving favorable terms that supported budget management.
- Maintained thorough documentation of workflows, transactions, and communications.
Sales & Procurement Coordinator
Aerocor Engine Group, LLC
Kendall, FL
12.2021 - 12.2023
- Managed digital inventory and order-tracking systems to monitor product availability and delivery timelines.
- Entered and maintained client pricing, vendor records, and purchasing data using Excel and internal databases.
- Communicated with clients via email to provide order updates, delivery ETAs, and pricing information.
- Coordinated purchasing workflows from order placement through delivery, including vendor communication and documentation.
- Identified and onboarded new vendors to support purchasing needs and supply continuity.
- Prepared weekly expense and profit reports in Excel for internal review.
- Authorized purchase payments and maintained organized electronic records.
- Maintained digital filing systems to improve data accessibility and workflow efficiency.
Education
High School Diploma -
06.2022
BBA - Finance
Skills
- Bilingual communication
- Operations & Administrative Support
- Invoicing & Payment Tracking
- Accounts Receivable Follow-Ups
- Order & Quote Management
- Vendor & Client Coordination
- Compliance documentation
- Excel & Data Entry
- Process Tracking & Reporting
- Multichannel communication
- Time Management & Organization
- Financial Reporting
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
Certification
• Licensed RBT (Registered Behavioral Technician)
• FL Notary
• CPR Certified
• FL Notary
• CPR Certified
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Assistant Office Manager - Z Stairs & Metal Designers, LLC
11.2024 - Current
Procurement & Sales Project Coordinator - Cadwell Global Express, Inc
01.2024 - 10.2024
Sales & Procurement Coordinator - Aerocor Engine Group, LLC
12.2021 - 12.2023
Hialeah High School - High School Diploma,
Capella University - BBA, Finance