Ivis M. Cole
New York
Summary
Detail-oriented professional with extensive records management expertise, specializing in Independent Verification & Validation (IV&V) testing and data analysis. Focus on streamlining workflows and enhancing data accuracy to ensure compliance, supported by strategic reporting that informs decision-making.
Overview
11
11
years of professional experience
Work History
Administrative Specialist
RavenTek Solutions Partners, LLC.
Greenbelt
04.2023 - 02.2025
- Conducted quarterly Independent Verification and Validation (IV&V) testing for USAID’s Data-Act project, ensuring contract awards and service agreements complied with agency data requirements.
- Managed tracking system for contract awards and modifications, ensuring data accuracy for final uploads in ASIST.
- Streamlined communication with contract officers and representatives, coordinating follow-ups on missing awards to enhance data integrity.
- Compiled monthly and quarterly reports analyzing Data-Act contract submissions to support informed decision-making.
- USAID Bureau of Management Office of Acquisition (M/OAA) and Assistance, Greenbelt, MD.
Records Management Administrator
SpecPro Management Services, LLC.
Laurel
09.2019 - 03.2023
- Conducted quarterly Independent Verification and Validation (IV&V) testing for USAID’s Data-Act project, ensuring compliance with federal contract and service agreement requirements while utilizing ASIST records management system.
- Managed Freedom of Information Act (FOIA) requests by retrieving and providing accurate records while maintaining compliance with federal records retention policies.
- Monitored and tracked contract award uploads, resolving discrepancies through coordination with Contract Officers and Contract Officer Representatives to ensure accuracy.
- Generated detailed monthly and quarterly reports analyzing contract data trends, audit completions, and compliance status to inform strategic decision-making.
- Laurel, MD.
HR Compliance and Document Control Specialist
CACI Federal, Inc.
Arlington
04.2014 - 07.2019
- Streamlined records review processes by coordinating background investigations, adjudications, and investigator appointments to enhance overall compliance efficiency.
- Managed employee records lifecycle to ensure compliance with CACI’s retention policies, overseeing both active and inactive records.
- Improved investigators' review efficiency through implementation of quality control measures, achieving 100% error reduction prior to appointment verification.
- Provided critical HR support in employment verifications, state unemployment claims processing, and E-Verify administration.
- Arlington, VA.
Education
Some College (No Degree) - Business Administration
Strayer University
Washington, DCSkills
- Administrative support
- Document control
- Records retention compliance
- Employee records management
- Records tracking
- FOIA administration
- Project reporting
- Process optimization
- Data analysis
- Coordination management
- Cross-functional communication
- Microsoft Office Suite proficiency
- Public client support
- Public client support
Timeline
Administrative Specialist
RavenTek Solutions Partners, LLC.
04.2023 - 02.2025
Records Management Administrator
SpecPro Management Services, LLC.
09.2019 - 03.2023
HR Compliance and Document Control Specialist
CACI Federal, Inc.
04.2014 - 07.2019
Some College (No Degree) - Business Administration
Strayer University