Jacel Antonio
Fairfield,CA
Summary
Resourceful Office Manager with more than five years of experience optimizing office procedures and overseeing operations. Skilled in schedule management, payroll administration and business correspondence coordination. Disciplined and systematic professional thrives in high-pressure, team-based atmospheres.
Overview
6
6
years of professional experience
Work History
Assistant Office Manager/Administrative Assistant
Wiseman Commercial
Suisun City
04.2023 - Current
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Coordinated office activities and operations to secure efficiency and compliance with company policies.
- Performed additional tasks assigned by senior management staff.
- Managed office inventory and placed new supply orders.
- Collected and coded various documents to prepare for filing, storage and processing.
- Provided administrative support to senior management staff.
- Maintained a calendar of events, meetings, conferences, appointments.
- Coordinated with vendors for office supplies and equipment maintenance.
- Approached clients and vendors and engaged in conversation through use of effective interpersonal and people skills.
- Handled scheduling and managed timely and effective allocation of resources and calendars.
- Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
- Managed office budget to handle inventory, postage and vendor services.
- Automated office operations to manage client correspondence, record tracking and data communications.
- Managed, scheduled and coordinated office functions and activities for employees.
- Processed invoices from vendors in an accurate and timely manner.
- Displayed strong telephone etiquette, effectively handling difficult calls.
- Completed day-to-day duties accurately and efficiently.
- Understood and followed oral and written directions.
Human Resources Manager
Tradewind Logistics (Amazon Delivery Service Partner)
American Canyon
12.2020 - 05.2022
- Encouraged open communications, promoting positive and pro-employee work environment.
- Advised leadership and personnel on driving HR policies, union negotiations and business strategy implementation.
- Held exit interviews and documented information discussed with employees.
- Helped with employee transfers and referrals.
- Aligned HR policies with federal and local regulations.
- Worked with management to create performance measurement, employee development and employee compensation strategies.
- Supported top talent identification processes by interviewing candidates and executing onboarding, orientation, and benefits processes.
- Investigated employee relations matters through interviews with involved parties to ensure a fair resolution.
- Launched innovative incentive program to achieve low turnover rate in highly competitive market.
- Advised leadership on vacation and sick time, benefits, job services and employment discrepancies.
- Recruited new employees and built relationships, driving visibility.
- Managed compensation, insurance and vacation days within employee benefits programs.
- Organized orientation sessions for new hires and provided them with onboarding information.
- Identified, screened and interviewed potential employees.
- Conducted background checks and reference checks of prospective employees.
- Created job postings, tracked applicants and maintained applicant database.
- Maintained employee records in accordance with company policy and applicable legal requirements.
- Managed full-cycle human resource operational activities to maximize HR employee performance.
- Ensured compliance with federal, state and local employment laws.
- Handled sensitive employee and company information with highest level of confidentiality and discretion.
- Scheduled random drug testing for employees to diminish regularity risks.
- Understood and followed oral and written directions.
- Completed day-to-day duties accurately and efficiently.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
Office Services Clerk/File Clerk
Adler and Colvin, a Law Corporation
San Francisco
05.2018 - 08.2020
- Performed data entry and recordkeeping tasks to track company correspondence and updates.
- Monitored office supply stock levels and placed timely orders for replenishment.
- Sorted and distributed incoming mail, dispersing to appropriate departments and personnel.
- Scheduled meetings and coordinated materials to be distributed to attendees.
- Delivered messages and ran errands.
- Prepared meeting agendas, attended meetings and recorded and transcribed minutes.
- Maintained and updated filing, inventory and database systems, manually or using computer.
- Organized physical files on an ongoing basis to ensure efficient retrieval times.
- Provided administrative support such as scheduling appointments or meetings.
- Operated photocopiers and scanners, facsimile machines and personal computers.
- Answered telephones, directed calls, and took messages.
- Organized and maintained filing systems for confidential documents.
- Greeted visitors in a friendly and professional manner while directing them appropriately.
- Oversaw office inventory by restocking supplies and submitting purchase orders.
- Scanned documents into digital formats ensuring accuracy of content.
- Answered multi-line telephone system and routed calls to appropriate personnel.
- Completed day-to-day duties accurately and efficiently.
- Recognized by management for providing exceptional customer service.
Education
High School Diploma -
Westmoor High School
06.2016
Skills
- Administrative Support
- Human Resources
- Staff Training
- Inventory Control
- Expense Reporting
- Database Administration
- Event Coordination
- Training and Coaching
- Supply Replenishment
- Scheduling and Calendar Management
- Customer Service
- Task Delegation
- Google Drive
- Payroll Administration
References
References available upon request.
Timeline
Assistant Office Manager/Administrative Assistant
Wiseman Commercial
04.2023 - Current
Human Resources Manager
Tradewind Logistics (Amazon Delivery Service Partner)
12.2020 - 05.2022
Office Services Clerk/File Clerk
Adler and Colvin, a Law Corporation
05.2018 - 08.2020
High School Diploma -
Westmoor High School
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