Jackie Jenkins
Summary
Forward-thinking accomplished in aiding company leaders with key functions and customer service. Capable of multitasking, managing busy schedules, organizing projects and providing assistants to management team members. Analyzes, prioritizes, and completes tasks with professionalism, sound judgement and attention to detail.
Professional with significant experience in municipal administration, prepared to handle complex city operations and ensure regulatory compliance. Strong focus on team collaboration and achieving results, adaptable to changing needs, and reliable in delivering outcomes. Proficient in records management, public relations, and governmental procedures, with excellent communication and organizational skills.
Overview
28
28
years of professional experience
Work History
City Secretary
City of Beach City
08.2023 - Current
- Supporting the Mayor and Councilmembers
- Prepare Agendas, coordinate meeting and events, presentations, meeting minutes
- Prepare backup material for meetings
- Annual Budget management, accounts receivables and payables, coding, reconciliation of all accounts
- Permit processing; new construction, OSSF, Improvements for residential and commercial
- Maintain accounts in QuickBooks Online
- Monthly reporting on expenditures, and investment accounts
- Personnel payroll processing, staff time recording
- Payment of daily invoices, inquiry cost reports, research billing and special budget assignments
- Maintained subscriptions, license renewals, continuing education and memberships
- Manage City Elections
- Manage two office employees and one contract employee
Executive Assistant
Landry’s Corporation, LLC
06.2021 - 07.2022
- Supported the Chief Financial Officer
- Manage Agendas, and meeting minutes for Board and Audit Committee meetings
- Process materials for financial binders, submit quarterly financials electronically
- Distribution daily reports: casino net cash, letters of credit, debt schedules; weekly wire transfers
- Payment of daily invoices, inquiry cost reports, research billing and special budget assignments
- Monitored office equipment and managed contracts with vendors
- Independent decision making, working to build internal/external relationships
- Preventive maintenance and repair work scheduling for facilities, domestic travel arrangements
Executive Assistant
City of Mont Belvieu
03.2018 - 05.2021
- Supported the Mayor, Council Members, City Manager, Assistant City Manager and City Secretary
- Council Meeting Agenda preparation, legal postings, meeting minutes, and legal filings
- Prepare City Council Meetings, Planning & Zoning Meetings, Retreats and Workshops
- Manage departmental annual budget, invoice coding, requisition entry, purchase orders, audit approvals, and compile monthly financial reports
- Ability to work independently, make sound decisions, good judgement and communicate effectively both verbally and in writing
- Maintained subscriptions, license renewals, Texas Municipal Clerk’s continuing education requirements and memberships
- Office management for equipment, catering, supplies, special staff events
- Extensive travel planning, and itinerary building
Administrative Assistant III
Enbridge, Inc
01.2016 - 01.2018
- 2 yrs.
Executive Assistant to CFO & Human Resources VP
BHP Billiton
01.2013 - 01.2016
- 3 yrs.
Administrative Assistant – Exploration Land & Contracts
Shell Oil Company
01.1998 - 01.2013
- 15 yrs.
Skills
- Manage calendars, including scheduling meetings and appointments
- Coordinate meeting logistics, prepare agendas, gather information, and support the creation of reports and presentations
- Handle incoming and outgoing correspondence, including drafting communications
- Answer and direct incoming calls and messages
- Arrange travel, including itineraries, documentation, and related logistics
- Process expense reports
- Records Management
- Notary of the Texas Commission
- Teams, Zoom (virtual meetings)
- Word, Excel, PowerPoint, Outlook, Visio
- Internet Explorer, Webmaster, Webpage
- SAP, SAP–Magellan, GSAP, ISAP, QuickBooks
- Travel Arrangement Coordination
- Budget Preparation
- Invoice Processing
- Payroll Processing
- Problem-solving
- Researching skills
- Document management
- Legal compliance
- Financial report analysis
- Invoice Processing
- Payroll Processing
- Problem-solving
- Researching skills
- Document management
- Legal compliance
- Financial report analysis
Timeline
City Secretary
City of Beach City
08.2023 - Current
Executive Assistant
Landry’s Corporation, LLC
06.2021 - 07.2022
Executive Assistant
City of Mont Belvieu
03.2018 - 05.2021
Administrative Assistant III
Enbridge, Inc
01.2016 - 01.2018
Executive Assistant to CFO & Human Resources VP
BHP Billiton
01.2013 - 01.2016
Administrative Assistant – Exploration Land & Contracts
Shell Oil Company
01.1998 - 01.2013