Jahelia Olivero
Providence,RI
Summary
Detail-oriented administrative professional with over fifteen years of experience providing comprehensive support to executive teams and office operations. Proven track record of managing administrative tasks efficiently and maintaining strict confidentiality. Strong organizational skills coupled with excellent communication abilities to coordinate office activities and facilitate smooth workflow.
Overview
15
15
years of professional experience
Work History
Office Manager
Meeting Street
09.2023 - Current
- Serve as the initial point of contact for all family and community inquiries.
- Provide overall and general administrative support to the Superintendent, Heads of School and Director of Special Education.
- Manage student attendance and necessary interventions.
- Collaborate with food service and transportation providers.
- Maintain special education/student database.
- Maintain and update all permanent records files.
- Process and monitor all purchases, including tracking and verifying receipt of all materials and budgeted items, including billing for consultants and other state or grant funded requests.
- Monitor all grant expenditures.
- Coordinate, communicate and disseminate all school related information to staff, families and members of the community.
- Create and maintain Individual Education Plans (IEP) data management systems.
- Manage the IEP meeting process.
- Coordinate the special education student intake process.
- Manage and send placement contracts to the school districts.
- Create systems to improve office efficiency with data management, student records, communication, and formatting of documents.
- Create and manage emergency binders for school programs.
- Prepare documents and reports for onsite reviews and audits.
Administrative Assistant
The Hope Academy
09.2019 - 09.2023
- Support head of school in managing all school, staff, and student systems.
- Data Management: oversee and perform data collection/generate reports for state reporting.
- Maintain Head of School's schedule; coordinate, attend/translate meetings.
- Collaborate with Service Provider and Community Partners: food services, transportation providers, field trips, after school programs.
- Update and maintain school website.
- Secretary to the Board of Director and Finance Committee; keep meeting minutes, assure organization's compliance with OMA and ARPA laws.
- Supervise/manage front office.
- Perform admissions duty; recruit, enroll and acquire records.
- Provide oral and written translations of IEP/IEP meetings.
- Confidential Records: manage student transcripts/letters of recommendations.
- Plan and coordinate school-wide events.
- Oversee student attendance and report to head of school for intervention if necessary.
Administrative Assistant
Paul Cuffee School
08.2010 - 09.2019
- Support principal in managing all school, staff, and student systems.
- Data Entry: Perform data collection/generate reports.
- Manage and maintain employee information, absences, and leave requests.
- Maintain principal's schedule; coordinate, attend/translate meetings.
- Supervise/manage front office.
- Create template and manage student report cards.
- Maintain safety within building and establish areas of need, while meeting compliance of safety regulations; evacuations and fire drills.
- Manage/Process Purchase Orders for the building.
- Maintain and organize all school, student, and staff cumulative files.
- Coordinate field trips (permissions slips/transportation/lunches/payments/chaperones).
- Provide oral and written translations of IEP/IEP meetings.
- Provide student transcripts/letters of recommendations.
- Coordinate substitutes and coverage.
- Plan and coordinate school events.
- Responsible for data systems and database management at the middle school including Skyward, google docs, and web-based assessment systems.
Education
Business Administration
Community College of Rhode Island
01.2011
High School Diploma - undefined
Classical High School
01.2009
Skills
- Adept in technology (ie Microsoft Word, Excel, Outlook, etc)
- Data entry
- Organizational and time management skills
- Problem solving
- Attention to details
- Communications: Excellent written and verbal
- Effective presentation skills
- Office management
- Customer relations
- Scheduling and calendar management
- Document management
- Expense reporting
Languages
Spanish
Native or Bilingual
Timeline
Office Manager
Meeting Street
09.2023 - Current
Administrative Assistant
The Hope Academy
09.2019 - 09.2023
Administrative Assistant
Paul Cuffee School
08.2010 - 09.2019
High School Diploma - undefined
Classical High School
Business Administration
Community College of Rhode Island