Jaime Filer
Jay Township
Weedville,PA
Work Preference
Desired Job Title
SecretaryData Entry Clerk
Location Preference
RemoteOn-SiteHybrid
Location:
Weedville, PADuBois, PA
Open to relocation:
No
Minimum Desired Compensation
$45000/yr
Important To Me
Work from home optionCareer advancementCompany Culture
11
years of professional experience
Adaptable office professional with experience in payroll support, accounts payable, expense tracking, and recordkeeping. Strong communication, organization, and confidentiality skills support smooth office operations and reliable service for staff, vendors, and residents.
Work History
Secretary
7 Years 3 Months- Managed township correspondence, phone calls, and front desk inquiries with accuracy and professionalism.
- Coordinated payment processing, mail distribution, and administrative office workflows.
- Prepared meeting agendas, minutes, and agendas for board and municipal sessions.
- Organized records, permits, and official documents for easy retrieval and compliance.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Supported residents with forms, applications, and general township information requests.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Maintained accurate records of office expenses, assisting in budget preparation and cost control efforts.
- Utilized advanced software programs for data entry tasks that increased accuracy while minimizing errors.
- Enhanced visibility of office policies by creating and distributing employee handbook.
- Enhanced meeting efficiency by preparing agendas and minutes, ensuring all participants were well-informed.
- Assisted in preparing detailed reports for management, enabling informed decision-making.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed filing system, entered data and completed other clerical tasks.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Water/Sewer/Secretary
3 Years 9 Months- Drafted professional letters, notices, and reports using clear water authority terminology and formatting.
- Scheduled board meetings, prepared agendas, and recorded accurate meeting minutes for official records.
- Processed invoices, payments, and bookkeeping records with accuracy and consistent follow-through.
- Maintained electronic filing systems and categorized documents.
- Entered data into system and updated customer contacts with information to keep records current.
- Managed sensitive and confidential information with discretion, upholding integrity of executive communications.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Assisted coworkers and staff members with special tasks on a daily basis.
- Conducted research for special projects, contributing valuable insights that informed strategic decisions.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Education
High School Diploma
Skills
Office administration
Document preparation
File management
Record management
Financial recordkeeping
Payroll management
Accounts payable management
Financial reconciliation
Expense tracking
Data entry
Excel management
Microsoft office
Meeting coordination
Minute recording
Customer service
Communication skills
Organization
Office management
Minute recording
Meeting coordination
Payroll administration
Transaction recording
Accounts management
Payroll administration
Timeline
Secretary
Jay Township
05.2019 - 08.2026Read More
Water/Sewer/Secretary
Jay Township Water Authority
08.2015 - 05.2019Read More
Cameron County High School
High School Diploma
Read More