Jaimie Hall
Cascade,MD
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Highly skilled in communication, organization, travel management, expense tracking and schedule coordination, ensuring seamless office operations. Focused on team collaboration and achieving results. Dependable and resourceful, consistently delivering high-quality outcomes.
Always dependable, resourceful and detail-oriented with ability to manage multiple tasks and priorities. Recognized for exemplary service and team collaboration.
Overview
15
15
years of professional experience
Work History
Executive Assistant
JC Designs LLC
Bethesda, MD
01.2011 - Current
- Created repeat business by developing long-term relationships with clients.
- Prepared and filed financial statements such as balance sheets and income statements
- Answered a high volume of phone calls and emails
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized personal and professional calendars
- Secured travel accommodations for clients and scheduled or booked appointments for upcoming events and meetings
- Organized and coordinated conferences and monthly meetings.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Created professional presentations to creatively communicate design intent and direction
- Reviewed project costs, budgets and adherence to schedules
- Oversaw team and kept members on task to ensure deadlines were met
- Used advanced software to prepare documents, reports, and presentations.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Improved office efficiency by implementing new filing systems and document management processes.
- Handled logistics, catering, agendas and travel arrangements for meetings and events.
- Updated and maintained confidential databases and records.
Dispatcher ||
Carey International
Frederick, MD
09.2019 - 03.2020
- Supervised driver dispatching, route planning and vehicle tracking for over 100 chauffeurs.
- Reported delays, accidents or other traffic and transportation situations.
- Monitored dispatch board and adjusted call priorities regularly based on caller needs.
- Accurately and efficiently responded to over 200 daily requests.
- Created invoices for our high end hotel clientele within 1 hour of service
- Created daily manifest for our Four Seasons & Conrad accounts
- Scheduled and oversee dispatch boards in 4 states.
Dispatcher/Office Management
Home Run Inc.
Thurmont, MD
07.2013 - 12.2016
- Monitored our locations dispatch board & remotely monitored, assigned & dispatched for the companies other 6 locations throughout the U.S
- Oversaw scheduling for the day-to-day activities of 65+ transportation employees
- Scheduled and dispatched 85-115 loads per day
- Maintained/Renewed blanket permits for all trucks
- Request/Obtained daily permits for all over-sized loads
- Assigned & dispatched vehicle escort for over-sized loads
- Frequently tracked dispatched drivers location through McLeod dispatching system & sent updated arrival times to field supervisors
- Dispatched company mechanics at drivers request
- Tracked driver logs (hours)
- Managed phone lines & E-mails
- Evaluated accuracy and compliance of all load documentation and billing reports
- Added tolls, permits, routes, escorts & multi-stop codes to completed loads paperwork & finalize billing
- Scan all load/billing records to McLeod for payroll dept. & provided copies to customers daily
- Coordinated travel arrangements, including booking hotel rooms, car rentals and airfare for our out of town drivers on a weekly basis
- Handled supply purchases and inventory management for office operations and equipment maintenance
- Managed all company accounts
- Coordinated logistics for corporate events
Education
High School Diploma -
Albert Einstein High School
Kensington, MD05-2005
FVFD EMT Academy
Fayetteville, PA02-2017
Skills
- Proficient using Word, Excel & McLeod dispatch
- Computer proficiency
- Data entry
- Excellent Communicational skills
- Excellent Multi-tasker
- Extremely Organized
- Motivated self-starter
- Detail oriented
- Reliable, Punctual
- Always maintains professionalism in any/all situations
- Customer relationship management
- Records management
- File and data retrieval systems
- Expense reporting
- Billing
- Scheduling and calendar management
- Event coordination
- First aid certified
- CPR certified
Timeline
Dispatcher ||
Carey International
09.2019 - 03.2020
Dispatcher/Office Management
Home Run Inc.
07.2013 - 12.2016
Executive Assistant
JC Designs LLC
01.2011 - Current
FVFD EMT Academy
High School Diploma -
Albert Einstein High School