Paul E. Hoelschen III

Hagerstown,USA

Summary

Detail-oriented Accounts Payable Specialist with over 17 years of experience in high-volume government environments, demonstrating a proven track record in efficient invoice processing, meticulous reconciliations, and strong vendor relations. Expertise in leveraging ERP systems, particularly PeopleSoft, to enhance operational efficiency while ensuring compliance with regulatory standards. Recognized for a steadfast commitment to accuracy and successful implementation of process improvements that streamline workflows and reduce errors. Proficient in advanced Excel functions and emerging AI-driven accounting tools, driving innovation and enhancing financial operations.

Overview

years of professional experience

Work History

Accounts Payable Accountant

Virginia Department for Aging and Rehabilitative Services

Richmond, Virginia

09.2017 - 03.2025

Led reconciliation of 150+ credit cards monthly, managing $5M annually across two state agencies.
Conducted audits of 8,000+ vendor disbursements annually, ensuring compliance with state regulations.
Processed monthly administrative and client credit card payments with zero audit findings over seven years.
Developed journal entries and budget reports to support general accounting functions.
Investigated prompt pay reports to ensure timely vendor payments.
Assisted in implementation and testing of new automated accounting systems, improving efficiency.

Fiscal Technician

State of Virginia

Richmond, Virginia

03.2008 - 09.2017

Processed daily payments for multiple Virginia state agencies, ensuring compliance with audit standards.
Audited invoices and reconciled monthly credit card statements, reducing discrepancies.
Maintained vendor records, including W9 documentation, to support accurate vendor management.
Supported system testing and transition to new automated accounting platforms.
Completed special projects assigned by Financial Operations Manager.

Education

Bachelor of Arts - Economics

University of Washington

Seattle, WA

06.2003

Skills

Accounting & Compliance: Invoice reconciliation, vendor management, auditing processes, journal entries, financial reporting
Technical Tools: PeopleSoft ERP, automated accounting systems, Microsoft Excel (advanced), Microsoft Office Suite, Adobe Acrobat

Process Improvement: Workflow optimization, audit support, system implementation/testing, AI applications in accounting

Work Preference

Work Type

Full Time

Location Preference

On-SiteHybridRemote

Timeline